Our Client, an Electronics Company with offices in Nairobi and regional presence is seeking to recruit staff for the following positions to enhance its operations in 11 African countries under its jurisdiction.

The suitable candidates must have energy and commitment to develop and grow in a dynamic organization;

Ref: HR/DCS/12/11/11

Accountant

Reporting to: Service director

Job Purpose

General accounting including to prepare journal entries, to maintain balance sheet schedules and ledgers and account and bank reconciliations, to assist with monthly closings and account analysis and supporting calculation of relevant taxes.

To prepare monthly management reports, payroll, to manage debtors, to ensure statutory compliance and accountability.

Duties and Responsibilities

Responsible for the day-to-day running of the accounts office;
Keeps records of all transactions, and are usually responsible for the preparation of accounts payable, invoices and purchase orders, and petty cash and payroll calculation;
Prepares tax computations and returns each month;
Coordinates the procurement process;
Liaises with the external auditors in the company’s annual audit;
Prepares timely and accurate financial information by reconciling the general ledger and audits Accounts Payable documents;
Responsible for managing cash flow, preparing bank reconciliations and reconciling revenues on a monthly basis;
Ensures internal control systems are functioning and relevant internal control procedures are updated in line with company policies;
Invoicing of clients and ensuring all sales and income items are promptly captured;
Posting and updating the accounting system;
Preparation of VAT and withholding tax returns a s per laid down guidelines;
Suppliers and payment processing;
Maintaining files for payments and accounting correspondences;
Maintaining a physical cheque register ad ensure cheques payments are dispatched in time, and properly recorded;
Handles clients’ queries relating to accounts balances and payments.Perform other related duties as required.Qualifications and Competencies

Education

University level - Bachelors of Commerce or Business Administration and or CPA (K).Work Experience: At least 3 years Post experience in a busy accounting department in a Commercial Company; Computer skills particularly on different types of spreadsheets and various automated accounting systems

Competencies/Personal Key Skills/Attributes

Strong familiarity with accounting software and ERP Systems
Honesty, confidentiality, and integrity;Numerical and analytical competencies;
Excellent interpersonal skills;Judgment, problem analysis and solving skills;Good communication skills;
Excellent record keeping skills;
Attention to details;
Ability to work under minimum supervision; Ref: HR/DCS/13/11/11

Parts Manager

Reporting to: Service Director

Job Purpose:

The overall purpose is planning, organizing and controlling of Parts Order Management for both purchase and sales; the jobholder will be responsible for organizing activities and managing stock control, receipt, storage, retrieval and ensure timely delivery of warehouse stock.

The Parts Manager will ensure productivity targets are met and maintain computerized administration and automated storage and retrieval systems.

Duties and Responsibilities

Responsible for the management of Parts Order, in line with Organization policies.Develops and maintains effective Parts Department processes to ensure internal and external customer satisfaction.Creates annual Parts Department goals and budget, in alignment with the organization’s financial and operational objectives and effective Inventory Management.Develops and executes Parts Department marketing plan and monitors monthly to ensure achievement of departmental goals.Conducts a perpetual/annual physical inventory of all parts and related inventories.Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are properly maintained.Ensure that standard systems are properly maintained at warehouses.Assist in the training of any counterparts in parts order management best practice.Assess the availability of space and prepare stacking/storage plans prior to programming/contingency commodities arrivals.Supervise the receipt of all arriving consignments.Monitor the quantity and quality of commodity (ies) stored.Prepare all procedures and necessary steps for commodity disposal;Produce regular stocks reports and daily stocks positions;Prepare loading plans and ensure that standard waybills are duly complete.Scheduling employees, truck drivers, arranging drop offs and deliveries and scheduling loading dock use of mechanized equipment such as forklifts.Ensuing that all appropriate safety regulations are being followed both with regards to personal safety and safety of inventory.Checking and verifying shipping records, handling questions or concerns of shipping shortages or overages and addressing any problems with inventory control.Perform other related duties as required.Qualifications and Competencies

Education:

University level. Business Administration, Management, Transport, Engineering or related field is preferable. Can be waived in lieu of proven experience in warehouse management and familiarity with logistics accounting procedures.Five years of professional work experience in logistics management at the national level.Proven analytical and warehouse management skills.Excellent mathematical skills and attention to detail.Ability to implement training.Ability to manage large groups of people.Computer skills, including internet navigation, and various office applications.Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.Remuneration:

Attractive package will be offered to successful applicant commensurate with their demonstrated skills and abilities.

Interested individuals should forward their application with three references indicating their experience and suitability to: recruitandsearch@gmail.com

Quoting: Job reference on the subject line, current and expected remuneration.

On, or before 23rd November 2011.

Short listing will be done on a continuous basis and only successful candidates will be invited for an interview on 25th November 2011.

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Jobs in Kenya come to you in different ways. You’re good and trusted friend can decide to forward you a job vacancy at their firm. You might be a member of a professional body who regularly send job vacancies to their member’s i.e. ICPAK for accountants or IHRM for us in Human Resource.

However, for most of you out there the only way to know a job exists is through the Daily Nation Newspaper or through Career Point, Brighter Monday, Kenyan Jobs and other wonderful Kenyan websites all offering the latest Kenyan jobs and vacancies ( Some copy from Career Point, but thats a topic for another day)

As a job seeker have you ever asked yourself how vacancies come to be? If you do understand then it will completely change the way you make  job applications and hopefully raise the chances for you to get called for an interview.

Let’s take a scenario of your average Kenyan company who have a vacancy for an accounts assistant.

Regardless of the way you got to know of the job vacancy many candidates assume the company just decided to contact Nation Media yesterday for the advert. Shock on you my dear sister/brother. The job advert has gone through alot of stages.

I will take you through the various stages of the recruitment process.

Most Kenyan companies have independent departments. The Chief Accountant is in charge of finance, the HR manager handles HR, and then you have the MD or General Manager depending on the complexities of the company.

Now, when a vacancy arises in finance it’s the work of the Chief Accountant to inform the HR of his requirement and the candidate he has in mind. Maybe the accountant wants a CPA Part one or even section six, aged 25 and below, tall, skinny, fat…whatever are his or her requirements he or she furnishes the HR with the details.

This is where it gets interesting. If you had sent your CV to the company earlier on even when no position was advertised the HR manager might decide to call you for an interview and save the company time and money if you have the relevant skills and level of expertise. At this point it upto the HR to make the decision. On the other hand if you had sent your CV to the finance manager or chief accountant and he likes your CV it would be advantageous for you since you might be the only candidates he recommends for an interview. And as you and I know it’s very easy to convince someone when the competition is drastically reduced.

Lesson number one. When sending blind applications don’t send to the HR rather the department you have an interest. But for Gods sake, dont apply to the MD. These top dogs have alot on thier plate and the last thing they want is distration.

Assume the company has no CVs in their database. The HR Manager can ask staff members to forward CV’s from their friends and the interviews follow. Lesson number two. 50% of Kenyan jobs are filled this way. You won’t see these jobs adverts at Fridays Daily Nation  or even here at Career Point etc. Learn to network and keep your ears on the ground. Loosely translated, networking is what Kenyans refer to as kujuana and it works like magic.

If the first two options don’t work then the company decides to advertise for the post either through the websites or Daily Nation.

For a job Candidate this is not the best option. From a HR position I can tell you a simple job advert will attract all manner of applicants. One accounts assistant job will attract applications not less than 2,000 (more so when the aplications are through email). Some are qualified, some have the right qualifications but few have the right combination.

Faced with such many applicants the HR manager gets creative. He might just decide to read the first fifty applications and everything else gets tossed to the dust bin or deleted for email applications. Lesson number three, Make your applications soonest possible. By the time the recruiter or manager goes through the 75th application he or she is already bored and more so if he gets qualified candidates with the right skills along the way. So you who wait for the last cut off date to make applications despite your impressive CV may not have your application even opened thus losing out on the job. My advice, make application the soonest you get to know of the advert. (Some lazy HR managers do the reverse, they wait untill the closing date and start shortlisting from the last to the first)

The reason why I said newspaper jobs or vacancies known to all are not the best is because of the level of competition. The whole of Kenya has seen the advert. And this is where you’re CV and cover letter counts. At the end of the day these are the only two documents representing you. It’s important then to make sure the two are selling you proper.

Don’t be like many candidates who just remove their usual cover letter, edit the companies contact details and add the REF PART. You need to pay attention to your key skills making sure it’s a match with whatever the employer is asking.

What are you’re thoughts? Comments Below.

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Our client is a large retail software solutions, smart card system and terminal based integration service provider in East Africa with over ten yrs presence in the market and has cut a niche for itself as a state of the art IT and business transformation solutions provider, emerging as one of the top 100 SME companies in Kenya.

They are looking to fill in the positions below for their Kisumu Branch:

Procurement Manager

Diploma in Business Admin, and/or experience in similar position/industry Diploma in Sales & Market, experience in IT/Computer firm in similar position essentialDiploma in Sales & Marketing, experience in IT/Computer firm essentialDiploma/Degree in IT, Certification in Hardware Maintenance, Networking and/or experience in similar position/industryDiploma/Degree in IT/Computer Science and/or experience in similar position/industryNB: Candidates from Nyanza & Western Region would be highly preferred but not a limitation to those who would prefer to relocate from other parts of the country.

If you meet the above, kindly send or resend your application along with an up-to-date CV with telephone contacts for three professional referees to swift.recruitment.recruit@gmail.com including your daily telephone contact, current net salary and your expectation.

Only short-listed candidates will be contacted.

Deadline will be 1st December 2010

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/

Our clients are looking to fill in positions as listed below:

1. Human Resources and Personnel Manager (in the hotel industry)

2. Assistant Human Resources Manager (in the hotel industry)

3. Hotel Manager

4. Assistant Guest Relations Manager

5. Company Secretary (hotel industry)

Must be a certified public secretaryA bachelor commerce degree, accounting option or a CPA(K) will be an added advantageExcellent command of English and good drafting abilityGood in Microsoft wordMasters degree or equivalent in HR, Business administration public administration or related field2yrs of experience at the national or international level in providing HR advisoryservices and or managing staff and operational systems.
Experience in the usage of computers, office software packages and in handling web based management systems.Masters degree in finance, business administration, public administration, economics or related field
5 years of relevant experience
Masters Degree in Logistics/ Procurement, Business Administration A professional Logistics/Procurement qualification will be an added advantage.7 years or more experience in logistics/procurement management, planning, reviews and capacity buildingPractical knowledge of computers (Word processing, spreadsheets, word processing, power point and e-mail)Experience in Logistics ManagementExperience in coachingExperience in training and developing skillsExperience in planning and managing budgets and projectsExperience in narrative writingIf you feel you are qualified for the above positions, kindly send or resend your
application along with an up-to-date CV with telephone contacts for three professional referees to recruitment@swifthr.org or info@swifthr.org including your daily telephone contact, current net salary and your expectation.

Only short-listed candidates will be contacted.

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/