The Eastern and Southern African Management Institute [ESAMI] seeks the services of suitably qualified persons to fill the following positions at its Headquarters in Arusha, Tanzania

1. Administrative Assistant – Admissions

Qualifications

A holder of University degree in Secretarial and management studies or any other relevant field with not less than three (3) years’ relevant experience in a Training Institution, private sector or donor funded organizations.

Duties and Responsibilities

Perform all Secretarial and Administrative support services in the Admissions Office for effective management of the Business School admissions including;

Provision full Secretarial and Administrative servicesPreparing student admission letters, related documentation;Handling student registration and IDs and fillingRecord keeping and maintenance;Organizing stationery for classes;Handling attendance registers, application and evaluation forms;Handling lecture notes and other classroom management related issuesPreparing DSA and travel requests for ESAMI Lecturers and Adjunct Lecturers;Preparing imprest requests for Field Offices;Manage the office mail and correspondencesAdministration of Faculty and Academic Board meetings, Summer School, Thesis Defense, Graduation, and Conferences;Any other duties as may be assigned from time to timeCompetence and Skills

This position calls for strong organizational and communication skills among others;

Computer literacy especially in MS-office applications, email and internetInterpersonal skillsPlanning skillsRecord keeping and retrieval skillsExcellent attention to detailAbility to work on tight deadlinesStrong team player and orientation towards teamwork2. Administrative Assistant – Examinations

Qualifications

A holder of University degree in Secretarial and management studies or any other relevant field with not less than three (3) years’ relevant experience in a Training Institution, private sector or donor funded organizations.

Duties and Responsibilities

Perform all Secretarial and Administrative support services in the Examination Office for effective management of the Business School Examinations including;

Provision of full secretarial and Administrative services and general office managementReceiving exam scripts, projects and theses and recording themDistributing exams, projects and theses to LecturersReceive electronic student Projects and distribute electronically to the Lecturers for marking and maintaining a register of the e-Projects received;Receiving and filing marked exams, projects and thesesDispatching exam papers to Field Offices and other Centre’s, and maintaining a register of the sameHandling student records and filling systemHandling stationery for examinationsHandling student certificates and transcripts;Handling administration related issues;Manage office mail and correspondencesAny other duties as may be assigned.Competence and Skills

This position calls for strong organizational and communication skills among others;

Computer literacy especially in MS-office applications, email and internetPlanning skillsInterpersonal skillsRecord keeping and retrieval skillsExcellent attention to detailAbility to work on tight deadlinesStrong team player and orientation towards teamworkHigh level of confidentialityMode of Application

Applications together with CV, copies of certificates and testimonials, and three (3) referees should be addressed and emailed to:

The Director General
ESAMI
P.O. BOX 3030
Arusha, Tanzania

Email: odg@esamihq.ac.tz, esamihq@esamihq.ac.tz

Closing Date: Applications should be received within two (2) weeks from the date of the Advertisement.

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