1 Position

Location: Nairobi, Kenya
 

Duration: 6 months (with extension possibility)
 Start date: ASAP

Goal / purpose: The Administrative Assistant supports the mission’s coordination of administrative accounting and audits. 

He/She runs the day to day maintenance of the cash box and accounting journals, as well as monitoring, inputting and archiving accounting documents as per the department’s procedures. S/He is in charge of his/her cash box security.
Main tasks:
 
To stay informed on the relevant national legislation (especially concerning Taxes…)To be responsible for the cash box managementTo do daily cash box inventoriesTo check and file bills according to the proceduresTo enter the accounting in the Solidarités accounting softwareTo prepare and do bank paymentTo control the whole accounting: bills, descriptions, accounting code, financial lines, breakdown of running costs etc…To do monthly cash inventories, bank reconciliations and closing of the accountingTo print out the accounting vouchers and do the final filingTo prepare salaries payment for the staffTo assist the line manager in case of an auditTo ensure the respect of internal regulations regarding salary advance of national staffTo undertake staff induction and briefing on Solidarites Administrative finance and Per diem guidelines.To maintain the finance soft and hard copy files ,To respect and follow Solidarités internal rules and procedures at all timesEstablish a statement of needs for liquid assets in consultation with the AdministratorCarry out withdrawals and payment of advances, in accordance with established proceduresKeep the advance books and cash journalRecord budget allocations and accounting codes of the expensesBefore recording, check that the supporting documents complies with Solidarités International proceduresEnsure that accounting documenting are translated if necessaryConvert currencies at the line manager’s requestCheck cash balances daily and report any discrepancies to the line managerArchive accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentationEnsure cash box security and confidentiality of informationQualifications and experience required:
 Business/Bachelors of Commerce degree is desirable, or a relevant advanced DiplomaA strong Accounting backgroundMember of ICPAK professional or equivalent body a must2 years minimum experience in similar capacity with INGOs2 years’ experience in administrative accounting proceduresExperience in auditing proceduresExperience working in a cross cultural environmentBook keeping and AccountingStrong arithmetic accuracyHigh professional integrityHard working under pressureA strong team playerEnglish and Kiswahili oral and writtenExcellent Computer skills (Word, Excel, Outlook and SAGA).Good stress resistanceKeen attention to detailsRigorous and autonomousCalm and diplomaticStrong working capacitySense of initiative and autonomySend a cover letter and CV with 3 referees to the following email address: jobapplication@solidarites-kenya-som.org
Please indicate the job title and location in the email subject line.
Deadline for applications: 13th June 2014. Please note that only shortlisted applicants will be contacted for interview.
Solidarités International is an equal opportunity employer

Terms of Reference

Country: Somalia (Project: Emergency WASH and FS Project for the population of Central Somalia)

Location: Adaado District (Central Somalia)

Starting date: 29th November 2010 (15 days consultancy)

Duration of the field mission: 10 days

Time dedicated to the desk review: 1 days

Time dedicated to report writing: 4 days

Under responsibility of: Deputy Country Director for Somalia

Funding Sources for the evaluation: ECHO

Presentation of Solidarités

Solidarités International is an international humanitarian organization which provides assistance to population affected by natural disaster or man-made crisis. For over 30 years, Solidarités International has concentrated its action on meeting three vital needs: Water, Food and Shelter.

In the Horn of Africa, Solidarités is currently implementing Food Security, Water and Sanitation projects in Somalia and Kenya.

Solidarités International has been coordinating various programs in South Somalia (Afmadow and Bardera) as well as Adaado and Abudwaq districts in Central Somalia. These programs include food security and water and sanitation interventions for people affected either by the long conflict of Somalia or by recurrent climatic hazards.

Presentation of the project/ program to be evaluated

Historic background

The Emergency WASH and Food Security program in Adaado district started in April 15th and is to run through to December 15th. The target districts were Adaado, Balambale and Abudwaq located in Galgaduud region in Central Somalia.

In Balambale, the project was implemented through the Solidarites International partner agency called SADO. The target group is mainly pastoralist communities living in different divisions in the three districts. At the peak of the last 2009 Jilaal season, the communities in the areas experienced one of the worst situations in their history.

The drought situation deteriorated to a stage where communities engaged worthless coping mechanisms e.g. slaughtering more animals to substitute for cereals and culling of young animals to save the mother. The situation was further compounded by the sky rocketing of food prices, reduced food commodities in the local market, insecurity and a ban on livestock export to the Gulf states.

Objectives and results

To strengthen livelihoods and wellbeing of the communities living in Central Somalia through optimization of existing coping mechanisms and the promotion of drought resilient livelihoods.

The following three results are expected at the end of the project:

Result 1: Improved quantity and quality of water for both human and animal consumption are available for the communities served and their livestock. security is improved for 3300 direct Result 2: Cholera preparedness and hygiene practices are improved for the communities living in the targeted area.Result 3: Animal health of the herds is improved and pastoralist livelihood is supported for the communities served in the targeted area.Activities

In order to achieve result 1, the following activities are being implemented:

Rehabilitation and /or upgrade of 10 boreholesProtection of 10 boreholesStandby Emergency borehole Gen-set, pump and spare parts for maintenance and repair of 10 boreholes Capacity building for borehole Water User Management is enhanced1 technician is trained / retrained to maintain equipment at each of the 10 viable boreholes in the targeted zone.Selection of location for 7 Rain water collectors Capacity building for Water User managementSelection of beneficiaries and digging (50 per rain water catchment)Purchase and distribution of toolConstruction of silt traps:Planting of trees around the Rain Water Collectors: Water trucking response is put in place during emergency drought phaseA simple early warning drought monitoring system is put in placeSelection of beneficiariesProvision of plastic Water tanksHiring of TrucksSupervision and monitoringResult 2, will be achieved through implementation of the following activities:
A cholera contingency plan is prepared with the communities and stock pre-positioned in link with local stakeholders agencies or organsprocurement of equipments and chlorine identification of sitesHygiene promotion for targeted communities Training of hygiene promotersGroup session and household visitsDistribution of basic hygiene kitsResult 3 will be achieved through implementation of the following activities:
Training and distribution of veterinary kit to 15 new Community Animal Health Workers2 de-parasitizing and ad-hoc vaccination campaigns targeting 40 000 heads of livestock for 400 householdsPurposes of the evaluation

The purpose of this evaluation is to meet donor requirement as well to draw lessons from the experience that the programme team has built so far.

This evaluation will cover phase I of the project, evaluating each and every activity as per the proposal. Recommendations from the future evaluation will help in defining future interventions in the area if necessary in regard to the evolution of the humanitarian context.

It is hoped also that ways of improving the strategy of implementing the activities (community mobilization, work organisation, implementing strategies) will be proposed.

Scope and focus

The evaluation will focus on the operation’s approach, the implementation process and the performance of the programme.

The evaluation must give answers to the following questions:

Did expected results fulfill the needs before the intervention? (relevance)Do expected results still meet the major current needs? (relevance)Does the program cover the initially targeted population? (coverage)Should the program widen or narrow its targeted population? (relevance and coverage)Is the time frame of the proposal respected? (effectiveness)So far are expected results being met? (effectiveness)Are the means used to lead activities well optimized? (efficiency)Were some means wasted during the implementation so far? (efficiency)Are results of activities sustainable and to what extend? (sustainability)What negative or positive final or long term impact can one already foresee? (impact)Is the program coherent with local authorities’? If no, is this a bad or a good thing? (coherence)The evaluation should also assess the appreciation of the program by the beneficiaries as well as their participation at various levels of the project management cycle.

Finally, the evaluation should assess how the implementation of the program is respectful of the ethic of humanitarian practice vis-à-vis the SPHERE standards and the Code of conduct for the Red Cross Movement and for NGO during emergency intervention.

Evaluation process and methods

The evaluation methods should be clearly outlined in the report and their appropriateness, relative to the evaluation's primary purpose, focus and users, should be explained pointing out the strengths and weaknesses of the methods. A description of the overall flow of the evaluation process (i.e. sequence of the key stages) should be given in the evaluation report. The evaluation approach and the methods used to collect and analyze data should also be described. The nature (e.g., external or mixed) and make up of the team (e.g. sectoral expertise, local knowledge, gender balance) and its appropriateness for the evaluation should be outlined.The evaluation report should outline the sources of biases that might affect the evaluation and how these have been addressed. The evaluation report should also present the key constraints to carrying out the evaluation (e.g., lack of baseline data, lack of access to key information sources, use of translators), and the effect of these constraints.Whenever secondary sources will be referred to, the evaluator should indicate the level of reliability of the given information.After the field work, the evaluation team will present and discuss with the project team the preliminary findings and the proposed recommendations. A first draft of the evaluation report should be shared with the coordination team of Solidarités International before a final version is sent to the donor.The evaluation team must comply with Solidarités International’ rules and procedures related to security and relations with the media.The evaluation team must respect the ethic and the deontology related to evaluation practiceLogistics, movement and security would be provided and organised by Solidarités International teamDeliverables

The evaluation report should include at least:

One narrative report (max 40 pages) including an executive summary (2 pages maximum). A separate table summarizing the main findings and the lessons learned.A separate table showing the different recommendations and tips for their implementation (who will be in charge of implementing this recommendations, when? dead line? necessary means? who will be in charge of checking that the recommendations are being implemented and when? etc.).Relevant maps and photographs of the assessed zone and programme.A Power point presentation of the main findings and recommendations of the evaluation must be submitted to Solidarités International in order to facilitate dissemination of the results of the evaluation to stakeholders.Documents of reference (on request only)
Proposal of the projectLast Interim reportCurrent organizational chartLast Activity Progress Update of the programmeRelevant mapsQualification of the Lead consultant
University degree in Project management, Water and Sanitation, Food Security or related fieldMinimum 5 years of proven experience with NGOsProven experience in similar evaluation context (Somalia)Strong methodology and writing capacitiesSomali speaker would be an added advantageHow to apply

Please send your proposal, highlighting the following:

A brief introduction of bidding firm or person attaching relevant CVsYour understanding of the Terms of ReferenceProposed methodology and approach Proposed work plan and budget Your availability All relevant information (CV, cover letter, copies of testimonials, certificate of works and 3 contact references) should be sent to info@solidarites-kenya-som.org before COB 18th November 2010.

Please indicate the consultancy you are applying for in the title of your email.

Only short-listed applications will be contacted.

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/

Position: Regional Food Security Coordinator

Line Manager: Country Director

Location: Nairobi (Kenya) with frequent trips on the field

Duration: 12 months

Solidarités International is an international humanitarian aid organization providing assistance to populations in needs and victims of conflict or natural disasters.

For 30 years, Solidarités International has concentrated its action on meeting three vital needs: water, food and shelter. By carrying out emergency programs, Solidarités International has acquired experience and expertise in the fields of water and sanitation and food security.

In the Horn of Africa, Solidarités International is currently implementing food security and water and sanitation projects in Kenya and Somalia.

Objectives of this position

The Food security coordinator is the responsible for the proper implementation and quality of the food security component in all Kenya and Somalia programs. S/He is the technical focal point and an advisor for food security for the Kenya / Somalia team. The Food security coordinator is under the direct responsibility of the Country Director.
Tasks of this position

Responsible for the quality of food security activities

Guaranty that food security activities are implemented according to the standardized methodology, with a participatory approachCapitalization / Technical Advisor
Organize workshops and regular communications in purpose to share experiences and develop capacity building strategies among different field teamsCheck the relevancy of technical designs or solutions proposed at the proposal level or during the course of the projectRepresent Solidarites in different food security coordination meetingsMonitoring of the humanitarian situation/ Assessments
Monitor constantly the food security humanitarian situation in Kenya and SomaliaDevelop early effective warning systems and tools to monitor the humanitarian situation and report to the coordination team Direct support of the field teamSupport field teams in the design and the implementation of the food security activitiesSupport field teams in the drafting of proposals and reportsElaborate and guide the sectorial strategy
Carry out, analyse and capitalise humanitarian assessments and other partners related with food security issues.Elaborate our intervention strategy in accordance with the proposals if any, for each area and each context.Prepare and is responsible of reporting related to food security programsNote: this list gives the framework of your activities but it is not exhaustive. You may be asked to complete other duties.

Profile

Experiences: Master degree in food security / agriculture engineering or equivalent experienceAt least 5 years of field experience with NGOs in food security activities, based on community participation
At least 2 year of field Experience with NGOs in a management position
Proven experience of assessments, of proposal writings, monitoring and evaluation Languages: English (working language): fluent with excellent writing capacities • French or Kiswahili remains desirablePersonal skills: High self-control capacity, rigour.
Ability to work independently, take initiative and live in a sometimes solitary environment with significant restrictions on personal movement.Reactivity and adaptation to a very moving context
Good writing capacitiesHow to apply:

Kindly send your cover letter, CV and contact details for 3 referees to the following email address: jobapplication@solidarites-kenya-som.org by closing date, 19th November 2010. Please clearly indicate the position you are applying for in the title of your email.

Only short-listed candidates will be contacted for an interview.

Solidarites is an equal opportunity employer

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/

Position: WASH Program Manager (several positions – funding depending)

Line Manager: Field Coordinator

Location: Various ASAL zones of Kenya

Starting date: After Nov 2010

Duration of the contract: 12 months

Solidarités International is a humanitarian aid organization which provides assistance to populations who are victims of armed conflict or natural disasters.

For 30 years, Solidarités International has concentrated its action on meeting vital needs of disaster affected populations in the areas of WASH, Food Security and Shelter.

In the Horn of Africa, Solidarités is currently implementing WASH, Food Security/Livelihoods projects in Kenya, South Sudan and Somalia.

1/ Objective of the position

The WASH Program Manager is a key person who will be responsible in managing the WASH operational component of the program:

To ensure achievement of the WASH objectives within the timeframe of the programTo manage the WASH field teamTo prepare regular activity monitoring reportsTo plan and manage the WASH program budgetTo assess others needs in terms of WASH in the area of interventionUnder the authority of the Field CoordinatorThe WASH program manager will typically oversee the activities of the following staff: WASH program assistantConstruction supervisorsHygiene/Health Promoters3/ Keys responsibilities

Program realisation

To design WASH Programming in coherence with beneficiary needs and overall program objectives.When designing projects, the WASH PM will be expected to develop innovative solutions to overcome technical and social constraints. To plan WASH activities in a realistic and achievable timeframe.To design WASH programming with accurate budgeting, agreed jointly with financial staff in the field at Nairobi coordination level.To recruit and train the staff under his/her direct responsibilityTo motivate and manage the teamTo prepare job description of the team under his/her responsibilityTo evaluate skills and performances of the staff under his/her responsibility, every 6 monthsTo organize with the team the detailed planning of activitiesTo organize the collection of information with the teamTo be responsible for the progress and the quality of the work for all WASH activities of the programTo monitor the development of WASH activities (progress indicators, relevance and efficiency) and to adjust activities and processes where necessary.To ensure periodic assessments of the WASH context and if necessary to adjust to changing needs in collaboration with the Field Coordinator, the WASH coordinator and the Food Security Program Manager.To be responsible for WASH program reporting to the Field Coordinator, WASH Coordinator and the Assistant Country Director.To contribute to the capitalisation of tools and reportsTo follow the advice and recommendations of the WASH Coordinator.To prepare WASH purchase requests (services, tools and materials) in collaboration with the Logistics/Administration Manager.To schedule movement and transport needs an agree these needs with the Logistics Manager on a weekly basisTo constantly monitor access to working zones in term of security, for his/her staff and him/herself, in link with the Field Coordinator and Logistic/Administrator.To validate movements of WASH materials in and out of stock.To manage the relevant WASH program budget lines; prepare WASH budget forecast and ensure expenditure matches with forcast budgeting.Make sure indicators as specified in each project logframe are measured according to the sources specified in the logframe and the methodology specified in the M&E plan for each projectParticipate in need assessments as requested by the Field CoordinatorMonitor regularly the WASH situation in the area and contribute to the monthly context analysis report for the zone of intervention.Communication

Internal Communication:

Share with the team all information about security, activities, logistic or administrative needsIn charge of the formulation of weekly situation report for WASH activitiesContribute to intermediary and final project reports for DonorsParticipate in weekly Field Management Team meetingParticipate in ad hoc team security meetingsShare and discuss WASH related issues with donor representatives.Participate in local WASH Clusters /forums whenever possible.Participate and organize bilateral meetings with different WASH sector actors (GoK, UN, NGOs etc..) active in the area of intervention5/ Qualifications and experience required

Qualifications:

At a minimum, must hold a Bachelors Degree in Engineering, Architecture, or other technical field relevant to WASH. Minimum 3 years of experience in WASH project management in a similar positionMinimum 2 years of experience within an NGO or similar agenciesProven experience in project cycle management in the NGO contextProven experience of working directly with communities and developing community driven projects Experience in team management and planning6/ Skills Required

Skills and competences:

Excellent knowledge of WASH technologies and current hygiene promotion methodologies used in humanitarian contextsGood knowledge of the project management cycle and methodologyUnderstanding and interest in emergency humanitarian responseKnowledge and understanding of the main humanitarian actorsTeam leadership and coordination abilityAbility to propose and develop new ideas and approachesAbility to understand and prioritize the perspective of beneficiary communities during the planning and implementation of project activities Excellent communication skillsExcellent writing capacityFluent English. Excellent Computer skills (Word, Excel, Outlook)Calm and diplomaticGood stress management skillsStrong capacity to work with initiative and without close supervisionAppetite for very challenging situationsAcceptance of harsh living conditionsAcceptance of Security rules and behavior guidelinesAbility to work effectively in a multicultural team7/ How to apply

Please send your cover letter, CV and contact details for 3 referees to the following email address: jobapplication@solidarites-kenya-som.org

Closing Date: 22nd October 2010

Please indicate the position you are applying for in the title of your email.

Only short-listed candidates will be contacted for an interview.

Solidarités international is an equal opportunity employer – Qualified female applicants are encouraged to apply.

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/