Hygiene Services Company Procurement Assistant Job in Uganda

Our Client is a Hygiene Services company looking for an Procurement Assistant.

Location: Uganda

To support the business in the provision of materials and equipment used in operations.

Key Areas of Responsibilities

A description of the key responsibilities incumbent in this key post is provided below

Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department/school; identify available suppliers for each requisitioned item.Organize and maintain computerized records containing vendor and bid information.Process requisitions into purchase orders using buy speed and any resulting change orders.Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.Maintain and update professional library publications.Perform general clerical duties such as maintaining general files, typing, and data entry, opening mail, and completing and processing standard purchasing forms.Coordinate and schedule meetings and appointments as requested; respond to inquiries which do not require the personal attention of the Country Management.Correspond with vendors regarding prices, product availability, and delivery.Respond to inquiries from school staff regarding requisitions, purchase orders, contracts and pricing information.Performs administrative and secretarial duties for a discipline lead, manager, department, and/or business unit under moderate supervision and direction.Coordination of project procurement documentation (reports, correspondence, presentations, spreadsheets, supplier queries and data, purchase orders, requisitions etc.) including the preparation, formatting, approval and distribution.Coordinates meetings and logistical details for the project procurement team, including travel, off-site meetings and audio-visual requirements. May attend meetings, record minutes, coordinate catering requests, set-up and clean-up of boardrooms.Data entry, verification and maintenance of an electronic requisitioning system or database.Distribution, maintenance of hard-copy and electronic filing for project procurement records and other files.Organization and prioritization of assignments and taking initiative to follow through on pending items.‘O’ level certificateMinimum  of a CIPS Diploma in Purchasing & Supply  or its equivalent   Minimum 3 to 5 years of administrative/procurement experienceExperience in the hospitality an added advantageIf you feel you fit the above role,please send your CV tojobs@alternatedoors.co.ke