Kirinyaga County Public Service Board
The Kirinyaga County Public Service Board wishes to recruit competent and qualified persons to fill the following vacant positions pursuant to the constitution of Kenya article 176 and the County Government Act No.17 of 2012.
 Ref: CPSB 10/06/2014
Job Group - KThe role will be responsible to respective executive by providing personal administrative support through conducting and organizing administrative duties and activities including receiving and handling informationRoles and Responsibilities

The Personal Secretaries will have the following duties and responsibilities:Prepare and manage correspondences, reports and documentsOrganize and coordinate meetings, conferences, travel arrangementsSet up and maintain filing systemsRecording of proceedings and minutes,Typing from drafts and manuscripts, processing data;Operating office equipment;Attending to visitors/clients;Handling telephone calls and appointments;Ensuring security of office records, equipment and documents, including classified materials;Preparing responses to simple routine correspondence;Undertaking any other secretarial duties that may be assigned.For appointment to this grade, a person must have:-A Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and office Management or equivalent qualifications from a recognized institution; ORDiploma in Secretarial Studies from KNECK or its equivalent qualifications from a recognized institution. ORThe following qualifications from the Kenya National Examinations Council:Shorthand III (minimum 110 w.p.m.)Typewriting Ill (50 w.p.m)/Computerized Document Processing IllBusiness English III/Communications IICommerce IIOffice Management III/Office Administration and Management III; andSecretarial Duties II;Knowledge and experience of relevant software applications - spreadsheets, word processing, and database managementProven experience in information and communication managementKnowledge of administrative and clerical proceduresRelevant work experience of not less than five yearsWork experience in the public sector will be an added advantageImportant information to all candidatesOnly shortlisted candidates will be contacted.Terms of service contract or permanentShortlisted candidates shall be required to produce their National Identity Cards, Academic and Professional Certificates and Testimonials.All interested candidates should satisfy the requirements of Chapter Six of the Constitution including the following clearances:Certificate of good conduct from the Criminal Investigations Department (CID)Clearance certificate from Higher Education Loans Board (HELB)A tax compliance certificate from Kenya Revenue Authority (KRA)A certificate from the Ethics and Anti-Corruption Commission (EACC)Certificate of clearance from any of the Credit References Bureaus (CRB)All applications should reach the Secretary on or before 20th June, 2014 at 5.00pm.
Kirinyaga County Government is an equal opportunity employer. Persons with disability are particularly encouraged to apply. Canvasing will lead to disqualification.All written applications, CVs, copies of certificates, testimonials and identity card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:
The Secretary,
Kirinyaga County Public Service Board,
Office of the Governor,
P.O. Box 260-10304,
Kutus.
Hand delivered applications should be dropped at the Kirinyaga County Public Service Board offices, Kirinyaga County Government Head Quarters, Kutus.

The Commission on Administrative Justice (Office of the Ombudsman) is an Independent Constitutional Commission established under section 59 of the Constitution of Kenya.

Its core mandate is to investigate any conduct in state affairs, maladministration, complaints of abuse of power, unfair treatment, manifest injustice or unlawful, oppressive, unfair or unresponsive official conduct within the Public Sector, and to generally ensure compliance with the tenets of integrity, good governance and responsiveness.

In order to deliver on its mandate, the Commission wishes to fill the following key positions with suitably qualified candidates.

1. Position: Deputy Secretary – Office of the Chairperson

Key Tasks

Acts as personal assistant to the Chair;Drafts legal presentations to be made by the Chair;In consultation with Deputy Secretary, Legal & Advisory, ensure all complaints, Inquiries, Hearings, Litigation, Advisories or mediations charged to the Chair are appropriately and timely addressed.Ensures protocol and administrative arrangements for the Chair and Commissioners ;In instances of local and international presentations, ensures itinerary and programmes are synchronized.In consultation with the Deputy Secretary - Communication and Media, prepare media briefs for the Chair;In consultation with the Chair, and in his absence, sign correspondence on behalf of the Chair;Reviews and advices the Chair on new legislative provision and emerging jurisprudence;Any other duties that may be assigned from time to time.Masters degree and a Bachelor of Laws from a university recognized in Kenya.Diploma in Law from the Kenya School of Law;Practicing Advocate of the High Court of Kenya;Must demonstrate proficiency in use of Computer Applications;At least 5 years proven progressive work experience at senior management level in a law firm, institution handling human rights or administrative issuesMust meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.2. Position: Deputy Secretary – Finance & Administration

Key Tasks

Oversees the efficient and effective provision of all the support services the Commission provides;Puts in place policies and strategies to ensure structures are managed by professional and competent staff;Ensures implementation of best practices and maintenance of the same in finance, human resource, procurement and administration functions;Ensures management of the financial systems so as to ensure timely service delivery and integrity of the systems;Ensures the procurement processes are efficient and meet integrity requirements;Ensures the human capital component of the Commission is well motivated and has a professional and positive work ethic;Oversees the management of the administrative component to ensure it is efficient and effective;Ensures adequate security is provided as required for Commissioners and in all areas of the Commission’s work;Prepares periodic reports providing the status of the various areas for monitoring and evaluating purposes;Any other duties that may assigned from time to time.Bachelors and Masters Degree in a relevant field.Extensive knowledge in Public Finance ManagementMust demonstrate proficiency in use of Computer Applications.At least 8 years proven progressive senior management experience managing diverse functions.Excellent interpersonal and communication skills.Proven strong problem-solving skills.Ability to be flexible and to adapt to dynamic environments.High level of proactive decision-making.Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.3. Position: Deputy Secretary – Legal & Advisory

Key Tasks

Ensures there is adequate legal capacity to carry out the Commissions’ mandate;In consultation with the Chair, lead in the preparation of sound Advisory Opinions;Supervises the handling of all Complaints and Clients;Promotes Constitutionalism and observance of human rights, including protection of the rights of minorities and marginalized in the context of the Commission’s mandate;Design and facilitate mechanisms for formal Hearings and Inquiries by the Commission;Puts in place policies and strategies to ensure structures are managed by professional and competent staff;Ensures implementation of best practices in carrying out the strategies of the Commission;Prepares periodic reports providing the status of the various complaints for monitoring and evaluation purposes;Provides recommendations or remedial alternatives for resolution of dispute, and design effective mechanisms of ensuring compliance;Reviews modes of receiving complaints and synchronizes the physical and electronic files;In consultation with the Chair, responsible for representation of the Commission in any litigation and/or amicus briefs;Develops modes and mechanisms for mediation and reconciliation by the Commission where appropriate;Provide input in design, and act as liason person with Civic EducatorsAny other duties that may assigned from time to time.Masters degree and a Bachelor of Laws from a university recognized in Kenya;Diploma in Law from the Kenya School of Law;Practicing Advocate of the High Court of Kenya;Must demonstrate proficiency in use of computer applications;At least 8 years experience at senior management levels or a litigator;Proven leadership and supervisory experience;Excellent interpersonal, presentation and communication skills;Fluent in both English and Kiswahili;Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.4. Position: Deputy Secretary – Research & Investigation

Key Tasks

Ensures all relevant cases are investigated in an appropriate and timely manner and presents findings to the Commission;Manages the process of carrying out relevant research on cases and other appropriate matters;Prepares periodic reports providing the status of the various complaints for monitoring and evaluating purposes;Coordinates the research on current trends of dispute resolution with comparable institutions;Helps identify salient trends in complaints received so as to suggest remedial measures in relevant institutions and recommend proactive action;Develops and implements best practice policies, procedures and systems for research;Compiles monthly statistical analyses of files handled and activities undertaken by the Commission;Investigate and report on compliance by state or Public Officers with the Constitutional and statutory requirements relating to leadership, integrity and ethics.Provides necessary information to the Commission for purposes of vetting of persons where applicable;Any other duties that may assigned from time to time.Bachelors degree in Sociology, Economics, Statistics or Mathematics and a Master Degree in a relevant field.Must demonstrate proficiency in use of computer Applications.Excellent management and organizational skills.Excellent interpersonal and communication skills.Excellent analytical, design and presentation skills.Demonstrated ability to manage high-level relationships.Demonstrated experience in both quantitative and qualitative research methods.Knowledge of STATA, SPSS or other data analysis software.At least 8 years progressive experience in the relevant field.Proven experience in undertaking audience research to inform communications on governance issues is highly desirable.Fluent communicator in both English and Kiswahili.Proven leadership and supervisory experience.Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.5. Position: Deputy Secretary – Advocacy & Communications

Key Tasks

Be responsible for general protocol for purposes of the Commission and facilitate the organization of public events by the Commission;Supervises and participates in the process of carrying out civic education on the Commission’s mandate;Supervises the management of the Library and Resource Centre and ensures proper dissemination of information to the public;In consultation with the Chair holds public fora and exhibitions to promote public awareness of the Commission and its mandate;Ensures appropriate branding and visibility within and without the Commission;Undertakes both print and electronic media monitoring and in consultation with the Chair interacts with the media fraternity;Ensures the Commissions website is managed and continuously updated;Manages the internal communication system in liaison with the ICT Officer;Ensure all communication from the commission is properly framed and editedAny other duties that may be assigned by the Chair from time to time.Bachelors degree in Communications/PR/Journalism and a Masters Degree in a relevant field.Be a member of good standing of a communication or Journalism professional body.Must demonstrate proficiency in the use of Computer Applications.At least 8 years progressive senior management experience.Proven staff supervisory experience.Diverse experience in event planning and management and which should include protocol, preparing press kits, press briefing and media coverage.Proven experience in public relations.Excellent speaking skills and a strong ability to write edit and undertake research to inform media releases.Fluent speaker in both English and Kiswahili.Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.6. Position: Deputy Secretary – Compliance & Risk

Key Tasks

Ensures the Commission is complaint in regard to all Constitutional and legislative requirements and provisions;Ensures that all staff are aware of their legal and statutory obligations;Prepares and assesses any and all risk the Commission may encounter and ensure prioritization of the same in the Risk Register;Ensures all periodic reports are done and submitted as and when required;Coordinates the performance contracting process and oversees the receipt, analysts and actions on Quarterly Reports received;Manages the training process of Ministries and departments of government;Coordinates the process of issuance of compliance certificates;Ensures setting up of complaints handling offices within County governments, ministries and other government institutions;Ensures declaration of wealth by the state and public officers is complied with and made accessible to the public;Ensures compliance with summonses, decisions and orders by the Commission;Any other duties that may be assigned from time to time.Bachelors degree and a Masters qualification in a relevant field.Relevant professional qualification such as IRM, PRMIA, ACAMS or CISA.Must demonstrate proficiency in Computer Applications.Prior experience in compliance a definite advantageAt least 8 years proven progressive work experience at senior management level.Proven experience in conducting risk assessment in the public or private sectorProven leadership and supervisory experienceGood understanding of organizational processes.Excellent interpersonal, presentation and communication skills.Ability to maintain confidences and trust regarding sensitive compliance issues.Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.7. Position: Procurement Officer

Head the Procurement function under the Finance & Administration docket.

Key Tasks

Develop and coordinate the preparation of strategic procurement plans and tender specifications as required using the annual budget;Develop and implement in liaison with the ICT Manager a computerized management information system for monitoring, tracking and controlling operating costs;Maintain a current inventory of goods;Periodic review of purchase requisitions against stock records;Coordinate the process of developing detailed tender specifications and performance standards to facilitate procurement of goods and services in compliance with government, donor and other partners procedures and regulations;Confer with vendors and suppliers to obtain product or service information such as price, quality, availability and delivery schedule;Provide a list of estimates of value of goods and services by soliciting for multiple quotations from reliable and competitive suppliers in line with prescribed regulations;Coordinate and participate in procurement negotiations with suppliers and vendors to consider tender applications against approved technical specifications with due regard to market price, cost, quality and turn-around delivery time in order for business to operate cost-effectively;Prepare purchase orders in a timely and proactive manner, obtain the necessary approvals and forward the same as required;Carry out continuous monitoring and evaluation of delivery and quality of approved supplies;Coordinate the disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with government, donor and partner supplies policies and procedures;Any other duties that may assigned from time to time.Bachelors degree in Business or Commerce from a university recognized in Kenya.Diploma in Purchasing and Supplies from a recognized institution;Must be computer literate in MS Office applications and a procurement management software;At least 5 years proven progressive work experience in purchasing or logistics;Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.Interested candidates are requested to submit their application together with an up to date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and mail contacts of three (3) referees who must be familiar with the candidates previous work experience.

Applications should be addressed as detailed below and be sent by post or hand delivered to the Commission offices situated on the 6th Floor of the Prime Minister’s Building, to be received not later than 5.00pm on Friday 23rd March, 2012.

The Envelope shall be addressed as follows:-

The Commission Secretary
Commission on Administrative Justice
6th Floor, Prime Minister’s Building
Harambee Avenue

P.O. Box 20414-00200, Nairobi

The Kenya Vision 2030 Delivery Secretariat (VDS) is charged with spearheading the implementation of the country’s new development blueprint and strategy towards transforming Kenya into a newly industrializing middle-income country providing high quality life to all its citizens by the year 2030.

VDS is now seeking smart, energetic, warm, enthusiastic and experienced staff to work with our fast-paced management team to fill the following positions;

Executive Secretary

1 Post

Core duties and responsibilities

Reporting to the Director General (DG), the Executive Secretary shall

Provide secretarial & administrative support services to the DG’s Office.Maintain effective communication channels between the Office of the DG and stakeholders.Draft routine correspondence and reports; proofread a wide variety of documentation.Receive and sort all incoming mail to the DG’s office and highlight important details.Receive and screen incoming calls, visitors and correspondence.Maintain the DG’s calendar and schedule of appointments.File and retrieve official documents to ensure easy access and document security.Prepare both local and international itineraries for the DG and confirm travel arrangementsUndertake other duties which are consistent with the level of responsibility of this post.A Bachelors Degree in a relevant Social Science or Business discipline such as Management, Business Administration, Public Administration or related field.
Higher Diploma in Secretarial Studies or its equivalent from KNEC or any recognized institution.
Certificate in computer applications.
Must have minimum six (6) years relevant work experience preferably gained in providing support to a top Executive.Secretary

2 Posts

Core Duties and Responsibilities

Reporting to the Assistant Director Finance HR & Administration, the Secretary shall

Provide secretarial and executive support services to the respective Directorates.Draft correspondence and reports and proof read documents.Respond to telephone inquiries, route calls to appropriate officers and place outgoing calls.Schedule appointments, prepare itineraries and confirm travel arrangements.Maintenance, storage and retrieval of files/documents for access and security.Undertake other duties which are consistent with the level of responsibility of this post.A Bachelors degree in a relevant Social Science or Business discipline such as Management, Business Administration, Public Administration or related field.
Higher Diploma in Secretarial Studies or its equivalent from KNEC or any recognized institution.
A Certificate in computer applications and three (3) years of relevant experience in a busy environment.The terms of employment are three years renewable contract.

Interested candidates should submit a cover letter and a detailed CV with a list of 3 contactable referees not later than 25th November 2011 to:

Director General
Kenya Vision 2030 Delivery Secretariat
2nd Floor, KUSCCO Centre, Upper Hill
P.O Box 52301 – 00200
Nairobi

Email: vacancies@vision2030.go.ke

VDS is an equal opportunity employer and only shortlisted candidates shall be contacted.

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

The Institute of Certified Public Secretaries of Kenya (ICPSK) is a Professional Association, incorporated by statute in 1988, under the Certified Public Secretaries of Kenya Act, Cap. 534 of the Laws of Kenya.

The Institute’s mission is “to promote the practice of good governance, administration and management
through competence development of members and dissemination of knowledge on best practice to stakeholders”.

The Institute seeks to recruit a suitably qualified person to fill the position of Technical Officer.

The position reports to the Chief Executive/Institute Secretary.

The Technical Officer shall, in consultation with and under the guidance of the Chief Executive / Institute Secretary, be responsible for the Technical services in the Institute including Continuous Professional Development (CPD) Programmes, Research and Development and dissemination of information to members on corporate secretarial and governance issues.

This will be done through the established Council Committees.

The job will involve organizing meetings, writing minutes and implementing the decisions of various Committees of the Council.

In consultation with the Secretary/Chief Executive Officer, the Technical Officer will be involved in:

Undertaking research and development on relevant professional matters.
Developing and documenting relevant Professional Standards for the members of the Institute.
Reviewing and developing strategies for ensuring compliance with CPD requirements by institute members as per policy.
Organisation and management of institute conferences and seminars.
Formulating and implementing strategies for increasing the membership of the Institute.

A university degree in Business Administration or related discipline from an accredited university.
A member of the Institute of Certified Public Secretaries of Kenya CPS (K)
A minimum of three years of professional experience in Company Secretarial work.
Demonstrable skills in good governance.
Excellent communication and interpersonal skills.
Integrity and honesty.
Strong research and computing skills.
A team player with proven leadership and people management skills.

Interested and qualified candidates are invited to submit their applications to the undersigned, attaching their CV’s and copies of certificates, names of three referees and stating the current and expected salary.

The applications must be received by close of business on Friday, 19 August, 2011 addressed to:

The Chief Executive & Secretary
CPS Governance Centre,
Upper Hill, Kilimanjaro Road
P.O. Box 46935-00100,
Nairobi, Kenya

E-mail: icpsk@wananchi.com
Website: www.icpsk.com

Our Client- is a Multi-Dimensional Group of Companies, a vastly diversified organization in East and Central Africa committed to the highest international standards of business. In the last three decades, the Group has established an enviable reputation for quality, service and cost-effective technological capability, through far sightedness and sheer professionalism.

The Group is looking to fill the Positions of 4 QUALIFIED SECRETARIES to support its various functions.

The Secretaries will carry out the following duties;-
General office correspondences
Office Administration
Minutes / Letter writing
General Computer based operations The following are the minimum requirements for these positions
Diploma / Degree in Secretarial & Communication
Minimum of 5 Yrs Experience in a Secretarial job that covers all above mentioned responsibilities
Pleasant personality
Knowledge of SAGE + Microsoft office applications
Good Communication Leadership skills
Good coordination skills

Do you posses the above mentioned qualifications? Do you have the relevant experience in leading an accounts function? Are you seeking to grow your career in a dynamic and rewarding environment? If so, send us your CV indicating your current and expected salary, to apply@kenyajobsconnection.com, latest Friday 15th July 2011.

Indicate Qualified Secretary as the subject of your email.
Only shortlisted candidates will be contacted.