Grants Management Coordinator Job in Kenya

Grants
Management Coordinator

Overall purpose of the
role: 

This
role has a country focus and ensures compliance to DRC procedures and
guidelines within the country. The role contributes to the development of
country strategies, which are translated into action plans and day-to-day
tasks. The role provides support and/or technical guidance to country
operations while overseeing country activities. Specifically related to grants
management

Ensure
compliance with donor and internal DRC rules and regulations, donor reporting,
information/tranche management, and grants management

Responsible
for ensuring project files are up to date 

Provide
continuous support and guidance to project cycle management

Responsibilities: 

R1. Grants Management:

Oversee
and refine grants and contract management systems and processes

Update,
streamline, and disseminate grants management tools and resources

Develop
and maintain up-to-date and in-depth knowledge of donor and government policies
and support implementing teams to ensure full compliance

Draft,
review and provide support in the negotiation of project agreements, including
sub-agreements, teaming agreements and memoranda of understanding

Lead
contract revision as needed

Serve
as key focal point for communication efforts with internal and external
stakeholders, along with the HoP and PDQ Manager

Lead
donor reporting processes by coordinating, compiling, editing and providing
feedback to ensure the development of high-quality narratives and timely
submissions. Keep a regular update of DRC’s reporting timelines and share with
teams. 

Maintain
and update DRC’s online Grants Management System platforms and trackers

Along
with PMs, ensure project files are kept up to date

R2. Project Cycle
Management:

Organize
and facilitate grants kickoff, review, and closing meetings with all DRC
business areas

Serve
as key focal point for ensuring that project teams meet standards for project
cycle management, including supporting with trainings and capacity support

With
the Head of Programme, lead monthly program review meetings to proactively
review any challenges or delays in project target or spend

Keep
the Head of Programme informed of any projected inabilities to meet contractual
obligations, report submission and spend rates/significant budget variances. Be
able to actively mitigate risks through proposing remedial solutions. 

Serve
as project coordinator for specific grants or contracts, as needed

R3. External relations:

Prepare
necessary documentation, such as reports, presentations and organizational
documentation, to share with DRC stakeholders, including briefings for DRC
staff and external entities requesting information on DRC’s programmes

Serve
as the primary focal point for donors and partners on all grants related issues

Experience and technical
competencies:

Minimum
3-5 years of relevant work experience with an NGO

Experience
in writing high quality proposals for large donors, such as EU, ECHO, BHA,
Scandinavian donors, UNHCR, and other UN agencies

Knowledge
of donor rules and regulations

Demonstrated
ability to prioritize large workloads, to consistently meet deadlines and adapt
in a complex and challenging work environment

Ability
to work effectively and efficiently both independently and in teams

Education:

Degree
(Master’s degree) in political science, international development, economics or
other relevant field

Languages: 

English
fluent

Swahili
fluent

Expires: 11 Jun 2023

How to Apply

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