Personal Assistant (PA) Job in Kenya

JOB TITLE

PERSONAL ASSISTANT (PA) TO CEO

NATURE OF JOB

FULL TIME

INDUSTRY

HOSPITALITY

SALARY

USD 1,000-1,350

JOB LOCATION

DUBAI

 

Duties and Responsibilities

   

 

 

 

 Administrative
Support:

 

·        
Manage the CEO's calendar, schedule appointments, and coordinate meetings.

·        
Prepare and organize documents, presentations, and reports for the CEO.

·        
Handle incoming and outgoing correspondence, including emails, letters, and
phone calls.

·        
Maintain an organized filing system and ensure confidentiality of sensitive
information.

·        
Arrange travel itineraries, accommodations, and logistics for the CEO and other
executives, when required.

·        
Communication Coordination:

·        
Serve as a central point of contact for internal and external stakeholders,
filtering communications and redirecting them as necessary.

·        
Facilitate effective communication between the CEO and other team members,
departments, and external partners.

·        
Draft and proofread emails, memos, and other written communications on behalf
of the CEO.

·        
Compile and distribute meeting agendas, minutes, and action items.

 

 

·         Project Management:

·        
Assist the CEO in managing and monitoring strategic projects and initiatives.

·        
Conduct research, collect data, and prepare reports to support decision-making
processes.

·        
Track project milestones, deadlines, and deliverables, ensuring timely
completion.

·        
Collaborate with various departments to ensure effective cross-functional
coordination.

 

·         Event Coordination:

·        
Coordinate and organize company-wide events, meetings, and conferences.

·        
Arrange logistics, including venue selection, catering, audiovisual equipment,
and guest accommodations.

·        
Collaborate with internal teams and external vendors to ensure successful event
execution.

·        
Relationship Management:

·        
Build and maintain positive relationships with key stakeholders, both internal
and external.

·        
Liaise with board members, investors, clients, and partners on behalf of the
CEO.

·        
Manage VIP visits, including scheduling meetings, preparing briefing materials,
and providing hospitality.

 

Qualifications, Experience and Key Competencies

 

 Qualifications
and Skills:

• Proven experience in an administrative or executive support
  role.


• Solid understanding of legal principles, procedures, and
  terminology. Familiarity with various areas of law, such as civil
  litigation, corporate law, real estate, or intellectual property, is
  desirable.


• Research Skills: Proficient in conducting legal research
  using online databases, legal publications, and other reliable sources.


• Technology Proficiency: Strong computer skills, including
  proficiency in legal research platforms, document management systems, and
  Microsoft Office Suite.


• Organization and Attention to Detail: Ability to prioritize
  tasks, manage multiple assignments simultaneously, and maintain meticulous
  attention to detail in a fast-paced environment.


• Communication Skills: Excellent verbal and written
  communication skills, with the ability to effectively communicate complex
  legal concepts to both legal professionals and non-legal individuals.


• Confidentiality: Demonstrated integrity and ability to handle
  sensitive and confidential information with discretion.


• Team Player: Strong interpersonal skills and the ability to
  collaborate effectively with attorneys, support staff, and clients.


• Adaptability: Flexible and adaptable to changing priorities
  and able to work well under pressure.


• Fluent in English.


• Muslims are encouraged to apply

 

HOW TO APPLY

• If you meet the above qualifications, skills and experience
  send CV to jobs@britesmanagement.com quoting
  the job title as the subject line.


• Interviews will be conducted on a rolling basis until the
  position is filled.


• Only the shortlisted candidates will be contacted.