Lifecare International Insurance Brokers LTD

Receptionist

Roles and Responsibilities

Receptionist represents the face of the company, very critical and important role, whereby the focus being that the key values of the company are being communicated to all concerned stakeholders either by email/phone/or face to face meeting.

Reporting to Asst. Operations Manager

Specific Responsibilities

Phone and Mails

Screen incoming phone (land/mobile) calls and answer them in the prescribed manner and divert them to the right dept for immediate answering of queries.Ensure delivery and pick up mail to and from clients/providers/othersOpen and date stamp all general correspondenceMaintain the incoming mail logAssist in the planning and preparation of meetings, conferences and conferenceDeal with simple client queriesGet calls for senior management as requiredResponsible to follow up on missed calls and undelivered messages to both internal and external clients.Responsible for incoming and outgoing couriers and logging of same.Greet company’s visitorsResponsible to ensure the Guests are looked after and are treated with care and respect as per the values and culture of LifecareResponsible for guests co-ordination with other departments like HR, Admin, Sales, Customer service etc.Responsible to ensure all visitors enter to only to the authorized areas and follow the visitors policy is adhered to Coordinate with the office staff to arrange for refreshments for the visitors whenever required.Enters Courier details in/Gold mine and updates it on daily basisUse only the hardware and software systems as provided by the company for all communications, information and data storage purposes.Responsible for keeping the attendance, lunch and out of office logsResponsible for co-ordinating office car usage for official purposesResponsible for keeping client pick up log and co-ordination/tracking of same.Extend and participate in the pursuit of all new business securing activities as directed by the manager or the management of Lifecare.Build and maintain cohesive relations with other departments and colleagues of Lifecare InternationalSupport and encourage team spirit within Lifecare by skills, experience and knowledge sharingCoordinate with the HR and admin department to arrange for trainings, meetings or other get together, involving both internal and external stakeholders.Ensure full compliance with the companies third party non solicitation policy which prohibits the earning of fees through third party channels not connected with the companyProtection of the company at all times in relation to database, IP, secrets and strategy, sensitive information which may not be discussed with anyone outside of the company Ensure all sensitive client information remains confidentialEnsure unethical ways and means of other team members are appropriately reported to the concerned personnelPre-requisites

Qualifications:

Graduate, with experience in Insurance, Banking Hospitality, Travel and Tourism, Hotel Management. Insurance qualifications will be an added advantage.

Experience

2-3 years of minimum experience as a receptionist, with client servicing knowledge. Insurance experience will be an added advantage.

Language Proficiency (U/ R / W)

Ability to Speak Fluent English and read and write English proficiently.

Job Knowledge Requirement

Pleasing and Friendly PersonalityCourteous and politeGood command over English LanguageShows Compassion and is caring and drivenPassionate and drivenMust be an excellent face-to-face and telephone communicator. Ability to handle stress and pressureShould be a good listenerShould be flexible and willing to work long hoursBasic knowledge of Microsoft Office package -Word, Excel and Power Point Relationship Manager

Roles and Responsibilities

The role of Relationship Manager is to build and manage the relationships with the Lifecare’s existing and new clients both Individual and Corporate. The role includes ensuring that the client’s expectations are met by delivering the promises made and managing all aspects of client servicing before and after the policy is sold or an agreement is made.

Reporting to Head of Client Services Dept

Specific Responsibilities

Result Focus:

Responsible for meeting the set retention rate of the portfolio allottedResponsible to ensure that the profitability of the assigned Travel Agents is maintained and increased over a defined period of timeResponsible to ensure that customer individual / Corporate complains of critical nature are within the defined limitsResponsible to ensure critical errors in terms of the deliverables to clients are minimum and within the defined parameters and benchmarks.Responsible for meeting the set Sales targetsResponsible to ensure that all queries via Phone / E-mail / Walk INs and / or any other means o, is answered and the client’s issues, queries are resolved as per the defined benchmarks.Provides effective and efficient Quotations to the clients meeting their specific requirementsResponsible for coordinating with Travel Insurance providers to meet client requirementsResponsible to liaise with the Travel Agents on regular basis, for Training , Understanding their concerns , resolving issues and mapping performanceResponsible to address client - Individual, corporate, Agents complaints and proactively deal with them on timely basisConduct presentations to the clients, Conduct Trainings on the Policy details and software usage on regular basisVisit clients as per the need of businessAttend to walk in clientsGain a comprehensive understanding of the insurance industry/practices and the business community in the KenyaBe fully committed and dedicated to personal development and growth, working toward the achievement of performance targets on agreed periodic basis.Attend trainings programmes as directed by the immediate manager.Generate Weekly/ monthly/Quarterly /Annual performance report within the specified area of operations Responsible for Capturing and updating details concerning clients as per the assigned individuals in Gold mine as per the set benchmarks and processesResponsible for updating weekly reports consistentlyInterpret data in logical manner, provide conclusive information to the customers both internal and external to enable effective decision making.Use only the hardware and software systems as provided by the company for all communications, information and data storage purposesEnsure client database is updated in a timely manner and is correct and up to date as per the defined processes and internal benchmarksEnsure Quality standards set are adequately followed within the area of operations under your profile.Extend and participate in the pursuit of all new business securing activities as directed by the manager or the management of Lifecare.Build and maintain cohesive relations with other departments and colleagues of Lifecare InternationalSupport and encourage team spirit within Lifecare by skills, experience and knowledge sharingEnsure full compliance with the companies third party non solicitation policy which prohibits the earning of fees through third party channels not connected with the companyProtection of the company at all times in relation to database, IP, secrets and strategy, sensitive information which may not be discussed with anyone outside of the company Ensure all sensitive client information remains confidentialEnsure unethical ways and means of other team members are appropriately reported to the concerned personnelPre-requisites

Qualifications

Graduate, with experience in Insurance, Banking, Hospitality, Travel and Tourism. Minimum COP (Certificate of Proficiency) Insurance qualification.

Experience

2-3 years of minimum experience in Client servicing, and Sales. Insurance experience will be an added advantage.

Language Requirement

Ability to Speak Fluent English and read and write English proficiently.

Job Knowledge Requirement

Knowledge for effective use of Microsoft Office package -Word, Excel and Power Point. Knowledge of advanced features of Excel like Statistical Analysis, Pivot Tables etc. preferable.Passionate and drivenAnalyticalMust be an excellent face-to-face and telephone communicator. Ability to analyze and understand things by ensuring attention to details is given.Ability to handle stress and pressureAbility to communicate effectivelyAbility to understand things form different prospective and should be a good listenerExcellent Public Speaking Skills are a mustShould be a good negotiatorShould possess training skillsShould be flexible and willing to travel Accountant

Roles and Responsibilities

The primary role of a Sr. Accountant is to ensure that all Accounting and Finance related tasks are carried our effectively within the department.

His/her role is to apply principles of accounting to analyze financial information and prepare financial reports for multiple affiliates.

Accomplishes tasks with particular emphasis on internal customer service and seeks to add value for the company’s managers and employees.

Reporting to Accounts Team Leader

Specific Responsibilities

Result Focus

Monitors compliance with generally accepted accounting principles (GAAP) and company procedures.Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.Reviews accounts payables and weekly check runs.Analyze transactional processes and identify areas where additional accuracies and efficiencies can be achievedApplies cost accounting methods to achieve accurate representation of cost center performance.Preparation of the monthly statutory accounts and consolidated financial statementsReport, analyze, and ensure integrity of all financial information.Liaise with Bank regarding funds transfer and other related issuesPrepare various financial letters, NOC’s as per the requirements and instructions of the Chief AccountantReconcile Financial Statements on regular basisCoordinate for Internal and External AuditsMonitor and manage, Petty Cash Process Payroll as per the set Benchmark and frameworkPurchase orders processing and monitoringCommissions processing as per the set benchmarksOversee the accounting documentation to ensure proper maintenance of all accounting systems and functions as per the defined framework and benchmarksPrepare all month closing activities including balance sheet reconciliations and costs allocationOversee collection status on regular basis and ensure the target collection amount is collected as per the set targets and reports concerning the same is developed and presented on regular basisEnsure timelines , accuracy, and usefulness of financial and management reporting are met consistently Prepare financial statement on monthly basisCoordinate with HR for Payroll processing Coordinate with HR for issuing Certificates concerning Financial matter to internal stakeholdersResolve accounting discrepanciesManages the payments to be made (internal & External) and seeks due approvals.Ensure all paperwork in meticulous order is carried out and comply with all management information and reporting requests and compliance with all Company ISO 9001 and legal/regulatory requestsResponsible for Filing and Maintaining all accounting Documents ( hard or soft copies)Generate weekly/ Monthly/Quarterly/Half yearly and Annual Financial Reports and record them for future referenceEnsure all bank related documents are maintained and update on regular basis for future requirementsEnsure all financial records are up to date and meets the General Accounting principalsUse only the hardware and software systems as provided by the company for all communications, information and data storage purposesEnsure all reports and database are accurately updated within the technological framework of the company for the entire finance and accounts departmentPeriodically evaluate team performanceMentors and develops direct team, manage work allocation, continuously strives to build an effective team dynamic Conducts one to one with the team on regular basisEvaluate the team’s performance and take corrective actions where ever required in coordination with the HR departmentEvaluate training requirements for the team by assessing their present skill set and the ideal requirement and accordingly deal with the skill gap in coordination with the HR for increasing the overall efficiency of his teamEffectively deal with team issues, and try to resolve the problems within his capacity.Motivate the team to adhere to the values of the organization and approach the policies and regulations positively.Ensure team attitude is guided in the right direction for the overall advantage of the company.Participate in all internal New Business initiatives as requested and directedExtend and participate in the pursuit of all new business securing activities as directed by the Commercial Director and Management of LCIB Build and maintain cohesive relations with other departments and colleagues of Lifecare InternationalSupport and encourage team spirit within LCIB by skills, experience and knowledge sharingEngage in training sessions on regular basis as required and communicated by the HODAttend external events and trainings as required on regular basis.Ensure full compliance with the companies third party non solicitation policy which prohibits the earning of fees through third party channels not connected with the companyProtection of the company at all times in relation to database, IP, secrets and strategy, sensitive information which may not be discussed with anyone outside of the company Ensure all sensitive information remains confidential individually and by the team Ensure unethical ways and means of other team members are appropriately reported to the concerned personnelPre-requisites

Qualifications

University degree in Commerce, Finance or Business Administration. A minimum of a CPA (K) is a must.

Experience

At least 3-5 years of experience as an accountant and minimum 1 year as a Senior Team Member, preferably in financial /Insurance/banking sector/Micro Finance sector.

Language Proficiency (U/ R / W)

Proficient in English with ability to Read, Write and understand efficiently

Job Knowledge Requirement

Results DrivenExcellent analytical and abstract reasoning skills, plus excellent organization skillsKnowledge of Microsoft Office package -Word, Excel and Power Point. Advance Excel Skills are a must.Knowledge of QuickBooks Accounting Software.Work requires professional written and verbal communication and interpersonal skills.Work requires willingness to work a flexible schedule. Mastery of Accounting and costing concepts. Excellent interpersonal, communications, public speaking, and presentation skills. Excellent verbal, analytical, organizational and written skills. Up to date knowledge of current financial and accounting computer applicationsShould also have extensive knowledge in fast-paced technologies and accounting programs and possess excellent mathematical skillsTime management, organizational skills, problem-solving and analytical skills, as well as leadership and administrative skills are essentially required.Emotional Balance- Ability to control one’s emotions in crisis situations. High emotional intelligence is desired.Interested applicants are requested to send their applications & detailed CV (Strictly Email only) indicating current salary and benefit history with 3 references including current employer, copies of certificates and any other testimonials on or Before 23rd March, 2012 to:

hr@lifecareinternational.co.ke

Job Title: Office Administrator

Reporting To: Accounts and Administration Team Leader

Department: Accounts and Administration

Job Location: Nairobi, Kenya

Summary:

The position calls for a results oriented individual with proven ability to work with minimal supervision in a fast paced environment.

The candidate will be responsible for handling and of daily office administration work.

The job has exposure to sensitive information necessitating considerable tact, diplomacy, discretion and judgement. The aim of the job is to ensure efficient and effective running of the office.

Key Competencies:

Effective and fluent verbal and written communication skills in EnglishCompetency in MS Office and internet applicationsAble to prioritise and organise a highly varied work scheduleExcellent interpersonal and communication skillsDeliver on time and within deadlinesAbility to work independently and in a team environment with diverse culturesAbility to handle sensitive information and situations in a confidential mannerAbility to stay calm under pressure and within limited time constraints, handling multiple projects simultaneouslyPetty cash handling, proper utilisation and timely replenishmentDay to day supervision and cleanliness of the officeProcurement of supplies and equipmentManage stationery and office groceriesHuman Resources administration including compliance with current Kenyan LawMaintenance of office inventory and vehiclesTransportation including logistics, drivers and vehicles.Maintaining and updating fixed assets registerSupervision of office reception Leases’ management for main and branch officesInternational and local travel including flight tickets, visas and hotels bookingTrack and keep record of telephone costsDevelop and maintain office filing systemManage the drivers, gardener, guard, messenger and office cleaner.Other managerial duties as may be assigned.Preferred Qualification & Occupational Skills:
Recognised office management and business administration courseThree years experience Negotiable depending on experience and qualificationsInterested applicants are requested to send their applications and detailed CV indicating current salary and benefit history with 3 references including current employer, copies of certificates and any other testimonials ON or BEFORE Saturday 18th December 2010 to:

The General Manager,
Lifecare International Insurance Brokers Ltd,
P.O. Box 59789 – 00200,
Nairobi.

Or Email: hr@lifecareinternational.co.ke

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/

Essential Functions:

The System Administrator (SA) is responsible for effective provisioning, installation / configuration, operation, and maintenance of systems hardware and software and related infrastructure.

This individual participates in technical research and development to enable continuing innovation within the infrastructure. This individual ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational values, enabling staff, volunteers, and Partners.

This individual will assist project teams with technical issues in the Initiation and Planning phases of our standard Project Management Methodology.

These activities include the definition of needs, benefits, and technical strategy; research & development within the project life-cycle; technical analysis and design; and support of operations staff in executing, testing and rolling-out the solutions.

Participation on projects is focused on smoothing the transition of projects from development staff to production staff by performing operations activities within the project life-cycle.

This individual is accountable for the following systems: Windows systems, Goldmine CRM, Brokerage MIS, MS Exchange, Windows and Application systems that support service management; Responsibilities on these systems include SA engineering and provisioning, operations and support, maintenance and research and development to ensure continual innovation.

Working Conditions/Physical Effort:

Responsibilities sometimes require working outside office hours and weekends, sometimes with little or no advanced notice.

Knowledge/Skills:

Bachelor (4-year) degree, with a technical major, such as engineering or computer science.Systems Administration/System Engineer certification in Microsoft.Systems development/programming : Visual Studio, FoxPro, PHP, HTML, MS SQL, and DBASE, Crystal Reports Trouble shooting & Problem solvingEffective communicationAnalytical & Report writing skills Project managementSA Engineering and Provisioning
Install new / rebuild existing servers and configure hardware, peripherals, services, settings, directories, storage, etc. in accordance with standards and project/operational requirements.Install and configure systems such as supports Brokerage MIS applications, CRM, Exchange, Windows Servers and Client operating systems.Develop and maintain installation and configuration procedures.Contribute to and maintain system standards.Research and recommend innovative, and where possible automated approaches for system administration tasks. Identify approaches that leverage our resources and provide economies of scale.Perform daily system monitoring, verifying the integrity and availability of all hardware, server resources, systems and key processes, reviewing system and application logs, and verifying completion of scheduled jobs such as backups.Perform regular security monitoring to identify any possible intrusions.Perform daily backup operations, ensuring all required file systems and system data are successfully backed up to the appropriate media, recovery tapes or disks are created, and media is recycled and sent off site as necessary.Perform regular file archival and purge as necessary.Create, change, and delete user accounts per request.Provide Tier III/other support per request from various branches. Investigate and troubleshoot issues.Repair and recover from hardware or software failures. Coordinate and communicate with impacted constituencies.Troubleshoot and monitor Network infrastructure such as Firewalls, Switches, Routers, Network Servers. Web servers and VPNs links.Developing applications for purposes of data collection, reporting, process automation with current existing systems.Apply OS patches and upgrades on a regular basis, and upgrade administrative tools and utilities. Configure / add new services as necessary.Upgrade and configure system software that supports MIS infrastructure applications or legacy applications per project or operational needs.Maintain operational, configuration, or other procedures.Perform periodic performance reporting to support capacity planning.Perform ongoing performance tuning, hardware upgrades, and resource optimization as required. Configure CPU, memory, and disk partitions as required.Server room and housekeeping.Interested applicants are requested to send their applications & detailed CV (Strictly Email only)indicating current salary and benefit history with 3 references including current employer, copies of certificates and any other testimonials on or Before 5th Nov, 2010 to:

IT Administrator,
Lifecare International,
Nairobi.
hr@lifecareinternational.co.ke

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/