IRC Supply Chain Officer Job in Kenya

Vacancy: Supply Chain Officer – Warehouse & Assets (Temporary)
 

Sector: Supply Chain          
 

Location: Kenya          
 

Employee Type: Regular          
 

Employee Category: Full Time          
 

Job Purpose / Objective: The Supply Chain Officer will work under the supervision of the Supply Chain Manager and should be a strong team member who can assist in the continued development of the Supply Chain team and contribute to the further effective running of IRC activities in Kakuma. 

She/he will be based in Kakuma Refugee Camp and will be responsible for the effective management of the warehouse and assets. 

 

The Supply Chain Officer is a key position within Supply Chain and carries responsibility for the integrity of the IRC’s Supply Chain system. 

Supply Chain must be able to rapidly response to the programs and operations needs, whilst ensuring best practices and maintaining audit-compliant records. Specific responsibilities include

Administrative Roles:

• Manage all staff employed in the Supply Chain Warehouse and Assets Department supporting operations for Kakuma Program by assigning of duties through Delegation, monitoring the performance and regularly evaluating staff directly supervised by him /her.


• Responsible, in conjunction with the Supply Chain managerfor planning, organizing and developing the long term strategy and approach of IRC Supply Chain Functions


• Ensure there is an adequate and neatly organized filling system for waybills, inventory records, assets data base, properties and other relevant supply chain records.

Supply Chain Activities

• To ensure all Supply Chain activities are carried out to a satisfactory standard.


• To ensure that the necessary Warehouse and Assets activities are effected for all projects.


• Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the program


• To familiarize yourself with the IRC Global Supply Chain Manual for warehouse and Assets and comply with the policies outlined in the Manual in terms of the documentation, policies and procedures.


• To complete required reports and submit weekly and monthly logistic reports in good time to the Supply Chain Manager.

Warehousing

• Ensure that all the ware houses are well maintained.


• Ensure that updating stock records is done on a daily basis both on the prologs, bin cards and stock cards


• Ensure that cool boxes, mail bags, asset for repairs and wrongly delivered items from Nairobi are shipped back to Nairobi and close follow up is done.


• Make sure that you generate delivery report form for all the items that are locally delivered.


• Proper management of stock by applying the FEFO and FIFO rule.


• Proper management of the cold chain


• Ensure that all stores procedures are followed by all staff.


• Ensure that there is Controlled access to all IRC stores and ensure that the stores premises are safe and secure


• Ensure that the filing system for stores is well maintained.


• Ensure that an efficient storage and inventory system is maintained.


• Review monthly stock reports.


• Ensure that an update office, residence, and stores inventory is done on a monthly basis.


• Ensure that all Logistics Policies and Procedures are followed and adhered to in all transactions.


• Carry out periodic trainings reviews with all logistics staff

Assets and Equipment Management

• Ensure that an update to date asset register and properties is maintained on a monthly basis.


• Ensure that an updated assets inventory sheets and Prologs are well maintained


• Ensure that all IRC assets and equipment are well maintained


• Ensure that all assets that allocated to individuals are signed off equipment issue form


• Ensure that all IRC premises are well maintained


• Ensure that the movement of IRC assets is tracked and the necessary documentation is done when an asset changes its status.


• Ensure that an up to date filing system for all assets maintained.


• Review all monthly asset reports.


• Recommend assets for disposal and ensure that the necessary paper work is prepared.

Miscellaneous:

• To attend meetings when requested by the Supply Chain manager.


• To Act on the procurement, Transport and Admin when necessary as requested by your supervisor.


• To maintain confidentiality of all IRC transactions and records.


• To continually strive to improve working methods, practices and working relationships within IRC.


• To promote an atmosphere of co-operation and team spirit among IRC staff.


• To carry out all duties responsibly and act in a professional manner at all times.

Warehouse

• Warehouse Monthly report


• Inventory Report


• Any other Warehouse reports required by LC or direct supervisor

Assets

• Assets inventory report


• Assets Monthly Report


• Disposal plans


• Any other Assets reports required by LC or direct supervisor

Requirements:

• Degree or Higher -Diploma in Logistics management or any other relevant field in Supply Chain. A degree in a business related course is also acceptable


• Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;


• Management ability to lead, motivate and develop staff;


• Positive attitude with good sense of humor;


• Committed team player;


• Ability to live and work in a fairly isolated area and in conditions of limited comfort;


• Excellent computer skills


• At least three year’s experience working as a logistician;


• The following experience will all be advantageous: previous NGO work, work in Africa, experience in repairing/maintaining vehicles, communications (Codan HF, VHF).

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Salary and employee benefits are compliant to the Kenyan NGO Sector.

How to Apply
 
CLICK HERE to apply online

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer.
 

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue

Committee (IRC) does not ask for any fees in connection with its

recruitment processes. In the event that you receive any request  for

payment of any sort, please get in touch with us on Tel: +(254-020)

2727730, Email: IRCKenya@rescue.org or report to the nearest police.