Kenya: Administration & Finance Officer, Kenya

Organization: Fondazione L"Albero della Vita

Country: Kenya

Closing date: 08 Dec 2015

Position: Administration & Finance Officer, Kenya
Post type: National staff or staff with Kenyan work permit
Duty station: Nairobi
Type of contract: 12 months with possibility of extension
Starting date: January 2016
Deadline for application: 8th December 2015

Work contest:

Fondazione L’Albero della Vita (FADV) is an international NGO founded in Italy in 1997. FADV is committed to ensuring well-being, protect and promote human rights, and foster the development of children, their families and their communities. In Kenya, FADV implements development projects in the sectors of Child Protection, Primary Health Care and Food Security, in partnership with government institutions, local communities, and national and international development agencies.

FADV is looking for an Administration & Finance Officer for its office in Nairobi (Kenya) to deliver all administration and finance functions (accounting, budgeting, procurement, financial reporting and monitoring) under the supervision of the Program Coordinator.

Role and Responsibilities:

• Cashbook management (registration of cash and bank transactions, reconciliation of bank and cash balances, monthly financial planning);


• Supervision of the financial movements and funds coming from donors/HQ to concerned projects;


• Support Project Managers on the financial management of each project, constantly monitoring that expenses are in line with the financial plan;


• Preparation of monthly financial reports for each project;


• Preparation of interim and final financial reports for the donors;


• Carry out on the job training on administration and finance for the staff employed by local partners;


• Assist the Program Coordinator in the preparation and updating of administrative guidelines and procedures;


• Assist the Program Coordinator to carry out internal and external financial audits;


• Prepare payrolls for the employees and process all statutory payments and returns (NHIF, NSSF, PAYE, etc.);


• Prepare and update annual leave plans for the employees;


• Assist the Project Managers in the preparation and updating of procurement plans;


• Ensure that all procurements of goods and services are in line with FADV and donors regulations and guidelines;


• Prepare contracts with suppliers, partners and service providers, and monitor their administrative compliance with Kenyan law;


• Prepare and update the inventory;


• Ensure timely payment of property leases, insurances and utilities;


• Ensure an efficient organization of the office and a correct registration of the projects documentation;


• Assist the Program Coordinator in the preparation of project budgets to be submitted to donors.


• Other duties as assigned.

Job Requirements

• Certificate/Bachelor’s degree in Accounting, Business Administration, or similar.


• At least 3 years work experience as Administration & Finance Officer or in similar role in an international or local NGO, private companies or government agencies. Previous work experience with NGOs in Kenya is an asset;


• Result-oriented and problem-solving aptitude.


• Strong organizational skills and ability to prioritize tasks and meet deadlines;


• Good communication skills in English and Swahili. Knowledge of Italian is an asset.


• Good computer literacy.


• Competence in the use of all commonly used computer software – spreadsheets and other office programs.

How to apply:

Interested candidates are invited to send a CV (max 3 pages) and motivation letter to kenya@alberodellavita.org.

Do not attach in this phase ID documents, school or university certificates, or any other unrequested document.

Please indicate the vacancy reference in the email subject (Administration & Finance Officer, Kenya). Applications received after the deadline will not be considered.

Please note that only short-listed candidates will be contacted