Aga Khan University Registrar Jobs Kenya

Assistant Registrar Jobs at Aga Khan University, Kenya

Aga Khan University (AKU), a private, self-governing international university, is a role model for academic, research and service programmes in health and higher education in the developing world.

Assistant Registrar
Office of the Registrar, Nairobi
Department: Office of the Registrar
Entity: Aga Khan University
Location: Nairobi, Kenya

Registrar Responsibilities

This position consolidates the activities involved in recruitment of students, admissions, enrolment, managing student academic records, production of transcripts and Convocation.

The incumbent is also responsible for student experience on the Kenya campus providing high quality, student-centred professional support services to meet pastoral needs of students.

Principal duties include:

Recruitment and Admissions

provide input, as required, for advertisements, posters and related marketing material for student recruitment.

attend educational fairs, as required, to market the University’s educational programmes in Kenya

responsible for the application and admissions processes for the University’s academic programmes in Kenya

act as Secretary to the School of Nursing and Midwifery’s Kenya-based admissions and progression committee and send offer or rejection letters to candidates as directed by the Committee

maintain and record admissions data using the Aga Khan University’s Student Information and Administration System (AKUROSS)

produce recruitment reports and submission documents in a timely fashion for the Office of the Registrar and relevant University committees.

Registrarial functions

maintain student records including; enrolment, grades and transcripts, using AKUROSS

compile, maintain and track the student academic information and records for students in Kenya-based programmes

finalise academic calendar and term timetables

present student performance reports to the Academic Head, Kenya for inclusion in reports that will be made to the School of Nursing and Midwifery, East Africa’s  Academic Council

maintain student attendance records and report any issues to Academic Head for appropriate action

prepare verification of attendance / graduation and confirmation of enrolment letters for students as requested

in conjunction with the University Registrar, coordinate the Kenya convocation ceremony
maintain a database that will enable the University to track its alumni; working closely with the Senior Manager, Alumni Affairs, enhance the University’s relationship with its Kenyan alumni and organise alumni related activities.

Quality Assurance and accreditation related duties

retain individual student portfolios of assessed work for quality assurance purposes
support the Academic Head on implementation of University, NCK and CUE guidance, policies and regulations

undertake any other duties in relation to the University’s accreditation with external organisations in Kenya.

Student Orientation & Coordination of Student Activities

plan and coordinate Orientation activities for new students

ensure that students are informed about the University’s academic policies

working closely with the Senior Associate University Registrar and Director of Student Experience, develop an annual proposal for extra-curricular activities to

be shared with the HEP, prior to implementation

coordinate with Student Representatives for organising end-of-term parties and other social activities.
Requirements for Registrar Jobs in Kenya

Candidates should have:

honours degree as a minimum, preferably a Master’s degree

experience of working within the Kenyan post-secondary education institution, the Kenya Nursing Council and Council for University Education in a similar position

experience of academic record keeping and management, as well as of student recruitment and University admissions processes within Kenya

proficiency in written and oral English with good communication and interpersonal skills

detail orientation, organizational skills and ability to work both independently and as part of a team

ability to handle multiple tasks and meet conflicting deadlines in a timely fashion and with accuracy

proven record of good administrative and organisational skills

experience of working with PeopleSoft Campus Solutions would be an asset.

How to Apply
Interested candidates should send their detailed CVs to recruitment@aku.edu and mention the position applied for in the subject line.

Only short-listed candidates will be contacted.

Applications should be submitted latest by June 30, 2015

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