Vacancy: Health Sector Specialist, Juba, World Vision South Sudan
Location: Africa - South Sudan

Town / City: Juba

International Role: Yes

Purpose of Position: The purpose of the post is to effectively implement and respond to the technical needs of the health component of the World Vision South Sudan country program. 

The Health Sector Specialist will identify, design, implement and monitor quality health programs for emergency, transitional and development situations, including strengthening coordination in the health sector at payam, county, state and national levels. Key Responsibilities

Program Development and Management:

Ensure effective designing and implementation of WVSS health programming.Routinely assess health programming opportunities including participating in interagency field assessments to potential programming locations and preparing written reports of findings to the WVSS Resource Acquisition Team and Operations Team leadership.Ensure the preparation and timely submission of project implementation reports in partnership with the WVSS Resource Acquisition Team in accordance with donor requirements and World Vision standards.Coordinate plans with government, partner NGOs, UN agencies, and Health Cluster to foster collaborative health responses.Actively represent World Vision health programming in relevant technical foras, meetings and working groups.Identify capacity needs within current health programming and support development of appropriate capacity building plans to address priority needs for effective implementation of high quality health programs.Support the design and implementation of training programs in health for communities, program staff, and government partners as required.Ensure the availability of necessary training and resource materials in health.Develop clear short and long term strategies for health programming with mapping needs and project coverage.Prepare monitoring and evaluation tool and guidelines to track health project activities.Make sure documentation of signed files of WVSS Child Protection Policy compliance and code of conduct formats by Contractors and Consultants who work in activities of health in emergencies.Ensure linkages and collaboration of health projects with other sectors at district level during planning and implementation.Document the project implementation experiences and lessons learned of the health project activities.Adhere to the technical and financial policies and regulations of WVSS.Monitor the effective utilization of program supplies and materials.Develop proposals and concept papers on for identified health intervention opportunities.Prepare periodic activity and financial reports on the implementation and challenges of health program interventions.Propose the arrangement for procurement of supplies needed for use in health activities.Work closely with the South Sudan Ministry of Health and other government counterparts as possible, NGOs and agencies involved in the Health Cluster to strengthen capacity and systems for the delivery of Health programming.Conduct regular visits to project sites to facilitate and monitor the implementation of program activities.Submit monthly reports to the concerned bodies.Participate in project evaluation with technical experts from government and INGOs.Manage day-to day activities of the assigned program activities.Knowledge, Skills and Abilities

Required:

Undergraduate degree in Health or Nursing required. Graduate degree on health or a medical degree preferred.2 - 5 years in health related position / 2 years in teaching, supervision and health personnel level.Professional technical skill desiredExcellent English communication skills (both oral and written).Has solid background in health in emergency particularly health in emergency curriculum packages and deliverables.Approved knowledge in health planning.Excellent training skills in defined health components.Experience in health project management, monitoring and supervision.Excellent knowledge in children in emergency context play space, play to learn and learning to learn, environment and personal hygiene, restoration, etc.Enthusiastically and energetic to make a difference upon children health in emergency situation. Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relationships, both within and outside the organizations, under stressful situations.Excellent leadership, analytical, negotiating, communication and advocacy skill.Excellent capacity in facilitating training and preparing user friendly manuals and toolkits.Has strong networking, team spirit, partnership, coordination and harmony skills.Willing to adapt with new working environment, new challenges, colleagues and work.Proven knowledge on building the capacity of stakeholders in the area of child functional literacy, basic operation, school improvement options and leadership skills.Working Environment / Conditions:Work environment: Office-based with frequent travels to the fields,Travel: 30% domestic/international travels is requiredOn call: Available for communication with partners and colleagues from diverse time zones.
CLICK HERE to apply online

Application Deadline Date: 25-Nov-14

Job Title: Assistant Project Manager, Fac
Job Type: Professional & Technical
Language Requirement: English [Essential]

Background / General Description: The objective of this assignment is to oversee the provision of integrated building management and project management services to the South Sudan Country Office.  

The World Bank Country Office is located in Juba, and consists of a 2-storey office building with parking, and 23 residential units in 2-storey buildings, all within a contained, guarded compound.  

The position responsibilities include the oversight and coordination of contracted services for housekeeping, building maintenance, and equipment maintenance contracts.  

The incumbent will report to the International Facility Manager, GSDCR  based in Washington, and will be a key member of the Global Facilities Management team.  S/he will be based in Juba, South Sudan.

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.

Duties and Accountabilities:
Manage an outsourced Building Management team in the Juba Country Office which will provide and coordinate all facilities requirements of the buildings and the users, to include building and grounds maintenance, equipment repair, housekeeping, waste management.Work closely with GSDCR Manager and the designated RM Officer to formulate reporting procedures for monthly expenses. Provide monthly building management budget and expense reports to the GSDCR Manager.  As required, attend and report at the CO Management Unit meetings.Frequently communicate with CO staff by sharing and updating them on Facilities Management activities on the ground that may affect their work environment, either through e-mail or during staff meetingsPost any information on time to staff through e-mail that needs their action either during   emergency or during repairs in office hours. Develop technical and statement of work specifications for contracted building and equipment maintenance services and participate in the evaluation/selection of bidders responding to RFIs, RFPs, or other contract bidding processes as needed in the South Sudan office . Establish and oversee a helpdesk function for reporting and tracking of facilities-related user needs and resolution of reported problems in the Southern Sudan office.  Manage an asset program for furniture, equipment and fixtures. Liaise with RMO on damaged furniture and equipment that need to be replaced, repaired or disposed of.Ensure that established procedures for all fire, life safety and security programs are followed for periodic inspections and staff emergency drills. Coordinate required building management purchases under $50,000 with GSDCR Manager using procurement guidelines for Country Office local procurement. Coordinate and closely collaborate with GSDCR Manager and the Procurement Unit at Washington Headquarters, and ensure compliance with the Bank’s procurement standards for larger Facilities purchases and contracts.Compile a portfolio of companies to be solicited for various FM procurement needs in the Juba Office.Support contracted vendors in the management of engineering operations, preventative maintenance and fire/life safety programs.Oversee and coordinate the development of strategic building management business plans and budgets for new initiatives and on-going facilities programs.Oversee and coordinate an effective Greening Program to minimize waste and user impact on the environment; implement effective energy and water management programs to reduce the building footprint.Provide Architectural, Engineering and/or Design expertise as needed to review and approve minor interior reconfiguration designs to ensure alignment with building systems and equipment, finishing standards and compliance with fire, life and safety codes, and to support contracted vendors in the management of engineering operations, preventive maintenance and fire, life and safety programs. A relevant Degree, preferably BA/BS  (Construction Management, mechanical/electrical Engineering, Facilities Management) and 6-8 Years of relevant experience or equivalent combination totaling 10 years of education and experience.Thorough knowledge of building infrastructure and engineering systems, facilities building codes, regulations, and other laws pertaining to local, universal access and international building codes.Demonstrated ability to effectively and efficiently manage multiple and/or complex operational issues under minimum supervision.Excellent communication skills in English, both verbal and written is essentialDemonstrated leadership and supervisory skills to effectively manage outsourced Building Facilities staff and others teams to deliver integrated services.Effective interpersonal, communication and listening skills, excellent sense of client orientation, and drive for results.  Proven ability to diplomatically communicate with internal clients in Juba and WB Headquarters at all levels, as well as local government authorities regarding licenses, permits, etc.Financial management (cost/investment) skills.Ability to maintain systematic documentation of contract administration, operations and cost records to facilitate periodic contract audits by Bank internal auditors.Knowledge and experience with MSWord and Excel essential;  AutoCad and MSProject desirable. Willingness to be available on a 24/7 basis in case of a major emergency, system breakdown or security issue.Required Competencies:

Facility Management

Possesses knowledge of and practical experience in architecture and engineering as it relates to design concepts, building systems, furniture, building equipment, with special expertise in office buildings. Has thorough knowledge of building infrastructure and systems, facilities building codes, regulations, and other laws pertaining to universal access, local and international building codes. Has ability to ensure the systematic collection of cost and operational data and the provision of financial and operational performance reports related to managed buildings etc.Has working knowledge and understanding of the work management database program and charge back systems.Has knowledge of sustainability principles in facilities management, contributes to sustainability initiatives. Has ability to inspect and if necessary, train relevant staff for proper operation, upkeep and general maintenance of installations. Demonstrates ability to prepare logistical plans, prepare technical and statement of work specifications for services, Requests for Proposals (RFP) and Invitation for Bids (IFB) for all operational maintenance work.Facility Related Budget Planning and ManagementHas ability to monitor cost accounting and chargeback and to identify unplanned activities or deviations from schedule or budget.Has ability to develop strategies for maintaining building costs within budget allocation for each building. Has understanding of general financial and/or accounting principles. Has knowledge of and practical experience with the basic procurement processes and methods and contracting techniques. Has an ability to address potential conflict of interest issues professionally and with integrity.Understands the concept of business case development and is able to contribute to business case development led by others.Sets challenging goals that align with the WBG mission and is always looking to improve. Understands clients' most pressing challenges and contributes to solutions. Takes personal responsibility for producing high quality work, identifying and informing of risks, and delivering results for clients.Collaborate Within Teams and Across BoundariesKeeps others fully informed to ensure integration and work consistency and displays a sense of mutuality and respect. Approaches conflicts as common problems to be solved. Seeks and listens to input from others to inform own decision making and openly shares information. Frames thinking/actions with a WBG corporate perspective in mind.Seeks and analyzes facts, data and lessons of past experience to support sound, logical decisions regarding own and others' work.Applies cost/benefit analysis to meet work program objectives. Contributes to decision making by providing relevant risk-analysis. Shows initiative when necessary, and makes decisions in a timely manner within own area of responsibility.Has ability to plan and execute negotiation process within established parameters and under general guidance and supervision. Understands the importance of planning and preparation How to Apply

CLICK HERE to apply online

Closing Date: 30-Nov-2014

Location: Africa - South Sudan
 Town / City: Juba

Category: Field Operations

International Role: Yes

Purpose of Position: World Vision South Sudan is seeking a Program Officer to facilitate program development and resource acquisition for emergency response (Cat III) with high standards of appropriateness, timeliness, and effectiveness. 

The purpose of the position is to assist the Senior Program Officer and Program Development and Resources Acquisition Director in developing and coordinating proposals for multi-sectoral relief and recovery programs; liaising with potential and current donors to establish relationships that promote fund acquisition and program collaboration; providing overall coordination in technical assistance, planning, implementing, monitoring, evaluating and reporting of assigned portfolios; and collaborating with other departments to develop integrated programming Key Responsibilities

Work with field-based staff to develop concept papers and prepare proposals (including logical frameworks, draft budgets, budget narratives, and monitoring and evaluation plans) for major government, private and multi-lateral donors.Work with field-based staff to prepare monthly, annual and end-of-project narrative reports and donor updates as required.Participate in the design and implementation of baseline surveys, needs assessments, and impact evaluations as necessary.Assist in preparation of the organizations operating plan and strategy.Assist in development and implementation of systems that will support the organizations efforts to monitor and evaluate its programs, to track information on project implementation, to store vital program documentation, and to gather and store information vital to communicating project impact and promote pro-active learning.Provide regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of program activities.Assist in monitoring program progress to ensure donor compliance and program quality and discuss/initiate, where necessary, adjustments to original plans in close coordination with the Senior Program Officer, SOs and external donors, based on sound impact analysis of proposed change.Support Program Managers to ensure timely submission of high quality reports to donors.Support Finance Officers to monitor grant implementation and resource/fund utilization rates in conjunction with the Finance Manager Grants.Assist the Senior Program Officer with developing key relationships and partnerships with other INGOs, local NGOs and donors.Identify funding gaps and seek new funding to support the program as needed.Assist the Senior Program Officer on monthly financial reviews and quarterly project implementation and financial reviews, and follow up on budget adjustments (amendment requests) where necessary, according to donor requirements.Knowledge, Skills & Abilities:

Required:

Bachelors degree in a related field from accredited university.At least 3 years of previous experience in project design, proposal writing and donor relations for an INGO in a relief and / or development context. At least one year of field-based work in a similar, conflict-prone environment is required.Experience negotiating with Government, Bi / Multi-lateral Agencies, private donors.Experience working in a cross-cultural environment.Willingness to work and travel to hardship locations.Strong knowledge and understanding of the humanitarian industry (relief, development, and advocacy), including how INGOs operate in the global and local contexts. Good understanding of WVs current ministry and operations.Good networking skills.Broad understanding and in-depth knowledge of government and bi/multilateral agency funding requirements, systems and procedures.Excellent skills in project design, budget preparation, evaluation and report writing.Ability to independently develop log frames, monitoring and evaluation plans and indicator tracking tables for projects and programs.Understanding of World Visions Child wellbeing indicators, LEAP processes and templates.Excellent analytical/problem-solving skills and attention to detail in the development of written documents.Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments, and physical hardship conditions with limited resources.Application Deadline Date: 21-Nov-14

Médecins Sans Frontières (MSF) Switzerland is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:

Function: Administration Manager

Start date: As soon as possible

Number of Vacancies: 1

Location: Juba

Scope of Responsibilities:

The administration manager in the capital supports an effective and progressive Human Resource Management (HRM) organisation in collaboration with the Human Resource Coordinator. 

She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.
Implements MSFCH policies and develops management procedures and toolsParticipates to HRM structures and administrative matters with HR CoordinatorEnsures strict compliance with MSF guidelines, standards, policies and procedures for the missionSupervises all movement of personnel and all related formalitiesOversees visa application/renewal process for international staff Works closely with Finance Department on per diem preparation for international staffEnsures proper accommodation facilities for international staff, maintenance and related servicesEnsures files and databases are up to date at all timeParticipates in the preparation of budgetsMakes sure staffing is adequate in the admin department to respond to operational needsSupervises administrative assistant and manages team of cooks and cleanersEnsures and applies a qualitative recruitment process when neededEnsures regular meetings and acts as a source of  information to the HR coordinatorDegree or Higher Diploma in Business Administration from a recognized institutionMinimum 2 years relevant experience with demonstrated skills administrationExcellent computer skillsExcellent command of written and spoken EnglishManagement/Supervisory skillsNGO experience will be an added valueOpen-mind person with very good organizational, negotiation, problem solving, leadership and communication skillsAbility to listen, diplomatic, service and solution orientedFlexibility, ability to work in a multi-disciplinary and multi-cultural environmentAble to work to strict deadlines and under pressureGood team player How to Apply

Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email msfch.juba.HR@gmail.com latest by 20.11.2014 at close of business 5pm. 

Short-listed candidates will be invited to an interview.

Vacancy: South Sudan Finance Manager

Location: Wau, South Sudan

Frequent travel to field offices in South Sudan and periodic travel to Nairobi

Primary Functions: The South Sudan Finance Manager (SSFM) oversees accounting services for all South Sudan programs, ensures compliance with donor and organizational requirements, increases the overall efficiency & effectiveness of finance and compliance processes in South Sudan.  

The SSFM advises the Country Director regarding emerging issues related to finance and compliance.   This position also provides oversight to the HR & Office Manager. Core Responsibilities
 
Oversee the accounting functions in support of South Sudan programs including budget preparation, budget amendment, income and expense allocations,Reconcile outstanding advances, A/R reconciliations, TRR reconciliations, Bank reconciliations, cash flow projections on a monthly basis..  Directly supervises accounting staff as outlined in the South Sudan Organizational Chart and acts as the technical expert for other finance staff in South Sudan.Keep abreast of bank and cash flow challenges bringing concerns and recommendations to the CD and FD.Oversee the month end and year end finance process to ensure that all program/country financial information is accurate and ready for integration with WC Africa data..Review South Sudan program financial reports received from HQ for accuracy and reasonableness.  Research any irregularities and bring unresolved matters to the attention of the budget holder and CD.Ensure field offices are following WC financial policies, procedures and good financial practices. Recommend context relevant policies and procedures.Facilitate learning opportunities for direct reports and other South Sudan finance staff to grow in their knowledge, skill and responsibilities. Proactively evaluate income vs. expenses for all South Sudan programs keeping the South Sudan Director abreast of any significant concerns or matters arising. Advise CD and PM when issues arise that might result in funding gaps.Evaluate the allocation of country costs between programs quarterly and make adjustments as necessary.  Advise the CD and Accounts Payable Clerk of any changes.Review field transactions to ensure they are being coded to the correct project and donor.Invoice partners for monthly expenses ensuring all appropriate costs are recovered.  Monitor accounts payable to ensure sufficient funds are on deposit to support operations.Oversee the identification and protection of the country’s assets through the enforcement of internal control policies and proceduresProvide basic finance training to field program staff..Provide periodic financial information as requested by WC Finance Director or CRISTA finance.Keep abreast of relevant South Sudan laws and regulations for taxation, labor laws,  duty etc.  Ensure organizational compliance with government agencies to reduce organizational risk and take advantage of opportunities as laws or regulations change.  Proactively examine ways to reduce organizational costs.  Follow up on tax exemptions, VAT refunds etc.Ensure sound financial practices by following GAAP standards and WC policies and procedures.Report irregularities to the South Sudan Director or WC Finance Director.Responsible to ensure that donor financial reports are accurate and timely.Ensure that program staff are recording and reporting all GIK on a monthly basis.  Report consolidated GIK information including volunteer hours to HQ on a monthly basis.  Maintain a system to track outstanding obligations such as unfulfilled contracts etc in an accruals report to ensure CD and program staff are aware of commitments.Maintain up to date donor file (paper and electronic) for each donor which include copies of all official documents, agreements, contracts, approvals, key correspondence, waivers, financial and narrative reports etc.Maintain a life of grant spreadsheet updated monthly for each donor funded project that will pass over a WC financial year.  Monitor USG grants/agreements to ensure compliance with key areas.  Advise staff regarding items needing prior approval or waivers.Administer monthly payroll system to ensure that staff are paid in a timely manner consistent with labor laws.Develop and implement a system to ensure that staff are completing & submitting accurate time sheets on a monthly basis.  Review timesheets and make adjusting entries on a monthly basis so that programs and donors are charged according to the timesheet allocation.Mentor the HR & Office Manager to develop her knowledge, skills and understanding of sound HR practices including recruitment, hiring, personnel file management, timesheet administration, record keeping of time off, labor law issues, benefit administration, termination, etc. Oversee the Wau office functions by mentoring the HR & Office Manager in office administration to ensure smooth operations. Based in Wau, South Sudan, living in a team house.Regular travel to field offices to provide support and capacity building of field staff.Living conditions in the field are basic and can be harsh.Roads in South Sudan are unpaved and very poor. Travel to field sites is strenuous.May require working extended hours and on weekends/holidays to meet deadlines.Normal office hours are Monday-Friday 8am-5pm.Interested candidates should submit their applications and CV to worldconcernhr@wcdro.org  not later than 07th November 2014.  Do not attach your certificates at this point.

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