FH NGO Jobs. Finance Manager

Finance Manager Jobs at Food For The Hungry, Kenya

Open Until Filled: Applications will be accepted until a sufficient pool of qualified applicants has been received.

This recruitment is for multiple positions in multiple locations, for FH offices in Africa (Ethiopia, Kenya, Mozambique, Uganda, Rwanda, Burundi, Democratic Republic of Congo, and South Sudan).

Mission Statement

Motivated by Christ’s love, this position plays a key role in promoting the wholistic ministry of Food for the Hungry (FH) through the framework of the organization’s vision, “God called and we responded until physical and spiritual hungers ended worldwide”. In order to accomplish this vision, FH’s mission is to “walk with churches leaders and families in overcoming all forms of human poverty by living in healthy relationship with God and His creation”.

Position /Scope Within The Organization

This position reports directly and functionally to the Country Director with a dotted matrix reporting to the Regional Finance Manager.
This position directly and indirectly manages staff.
This position manages/oversees an operational budget.

Purpose Of The Job


The Finance Manager (FM) provides strategic financial management leadership for FH within a country office and ensures compliance with policies and procedures. This position is responsible for managing the Finance unit and ensuring that routine monthly finance schedules and reporting deadlines are met.

Through high-level analysis of past spending and projections, the FM provides key input and recommendations to Program Managers in the development of new budgets as well as the effective management of current programs. The Finance Manager is a member of Country Senior Leadership Team (SLT) and participates in regular SLT meetings according to the SLT charter and schedules, and is in general responsible for overall financial management and compliance.

The Finance Manager position is to ensure that FH achieves the Vision, Mission, and Values (VMV) through effective and efficient management and implementation of the Finance unit. The Finance Manager ensures all internal controls and finance functions work to provide appropriate support to the program.

The Finance Manager provides timely reports and advice to the Country Director and participates in strategic planning.

Skills/Requirements

Essential  Duties & Responsibilities include the following.

Other duties may be assigned.

Key Result #1 – Overall Financial Management and Compliance (approximately 50% of time).

Develop, coordinate and implement plans for the control, monitoring and reporting of all country office financial operations;

Cultivate and maintain an expertise on the rules and regulations of various donors and provide guidance in the area of donor compliance;

Maintain current knowledge of local government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements;

Review payments and ensure they are in compliance with FH requirements before their approval by the Country Director.

Key Result #2 – Internal Controls and Audit Support (approximately 20% of time).

Perform regular checks of FH’s accounting activities in all its site offices, including monthly reviews of financial transactions to check for appropriate documentation, correct account assignment and approvals;

To ensure that adequate internal controls are in place, closely monitor all financial activities and keep the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance;

Take a leadership role in facilitating internal (Africa Region Internal Auditor) or external audits. Liaise with the International office and other stakeholders in the planning and coordination of any of these audits as in a team we stand and defend effectively;

Take appropriate action with departments concerned to address audit findings and recommendations, follow through on action plan commitments and share all through the CD to the key levels or offices.

Key Result #3 – Finance Unit Leadership and Management (approximately 10% of time).

Provides direction to the Finance unit and manage the Finance Team to follow routine weekly and monthly schedules and meet deadlines;

Collaborate closely with the HR and Administration Manager to recruit, orient and train all finance department staff;

Leads and nurtures the spiritual growth and integration of a biblical worldview and the values of: Christian calling to service of the poor, excellence, stewardship, servanthood with Finance Team members.

Manage finance staff travel and vacation to coordinate staff absences to avoid gaps and minimize risks in key responsibility areas;

Identify capacity development needs within the department and organize appropriate trainings.

Key Result #4 – Financial Reporting (Internal and External) (approximately 10% of time).

Supervise monthly financial closing process in Sun System (review, upload and post monthly journals);

Ensure that, on monthly basis, balance sheet reconciliations are completed on timely basis and that country standard report and supporting data are reviewed and produced on a monthly basis;

Consolidate monthly financial reports to provide project managers with timely reports on fiscal health, including revenue/expenditure reports, expense reports by grant and budget variance reports, among others;

Complete the monthly country office finance scorecard and any of the associated request in regard;

External: Direct the preparation of, reviews and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director prior to submission;

Fully respond on all the reviews at any time from the RFM, the Global office or National Organization (NO) directed to the FM due to urgency copy RFM and CD or head or the programs.

Key Result #5 – Cash Flow Planning and Cash Management (approximately 10% of time).

Review, upload and post monthly Cash Flow journals into Sun system before monthly deadlines;

Monitor monthly cash flow, and work with program staff and others to better estimate cash needs;

Monitor and assess cash levels in country offices vis-à-vis spending plans, contractual commitments, etc. to sufficient operational funds available, and vendor and labor payments are made promptly upon receipt of necessary justification documentation;

Ensure regular contact with local bank management on routine operational matters with country offices including negotiation of exchange rate, e-Banking timely and efficiently give information and advise accordingly and where applicable;

Enforce FH Finance policy on program advances, credit terms, credit cards and use of bank payment instruments and ensure compliance with FH requirements.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Has a vibrant personal relationship with Jesus Christ;

Is a consistent witness for Jesus Christ, maintains a courteous Christ-like attitude in dealing with people within and outside of Food for the Hungry;

Christian commitment to serving the poor and in full agreement with FH’s Christian foundation and beliefs as expressed in our Vision, Mission and Values;
Studies, understands and applies FHA Foundational Principles and Vision and Mission and Values;

Develops and maintains good working relationships between fields, National Organizations and Enabling Services;

Effectively and efficiently manages all resources entrusted to him/her for work purposes;

Maintains an attitude and behavior in accordance with FHA values and principles;

Complies to all policies of FHA;

Has thorough understanding of development and/or missions;

Has a strong aptitude for organizational change, participatory and servant leadership, innovation, learning, team building;

Is interested in the growth and well-being of the staff and Strong people-management and leadership skills;

Proven expertise with USAID rules and regulation on Procurement and Financial Management;

Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals;

Proven ability to manage, motivate and mentor staff at all levels and create a positive team environment;

Application of computer Literate (Microsoft Suite, Advanced Excel);

Proven Experience & application knowledge of Sun Systems V5.3.1.3 Sun systems, Vision XL and Vision Executive on hand and fluent operation and interpretation level;

Must have a proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls;

Proven experience in treasury activities, establishment and monitoring of budgets, and an understanding of data processing concepts and systems;

Must demonstrate compatible to FH VMV with proven leadership skills, strong Christian values and able to work in a cross-cultural setting;

Must have good oral and written communication skills, team building skills, and ability to work in a cross-cultural environment with multi-national staff;

Must demonstrate excellent interpersonal skills and ability to diagnose finance issues and mitigate effectively with a balanced procedural aspect avoiding any conflict of interest in a cost effective manner;

Ability to travel up to 50% of time per year in the US and internationally, to insecure countries or locations.

Education and/or Experience

Chartered Accountant or Certified Public Accountant any equivalent. Should have minimum of 6 years experience in a similar or senior finance position with an International NGO preferably with experience of Africa south of the Sahara.

Should have practical experience in using a wide range of accounting software including V5.3.1.3 Sun systems, Vision XL and Vision Executive on hand and fluent operation level.

Must have a degree in Business Administration (Accounting) or Bachelor of Commerce (Accounting) from a recognized and certified institution or university; or equivalent combination of education and experience. A Master’s degree is an asset.

Supervisory Responsibilities

Directly supervises staff. The Finance accountant and sub offices accountants will report directly to this position and any other staff under Finance unit. Is a member of Country Senior Leadership Team (SLT) and participates in regular SLT meeting according to the SLT charter and schedules.

Language Skills

Proficiency in spoken and written English. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Click HERE to apply online

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