Local Office Assistant | ReliefWeb

About the organization:

We World (former Intervita) is an Italian-based independent, non-sectarian and nonpartisan organization. It operates in developing countries and its aim is to improve the living conditions of populations in the poorest areas. We World (former Intervita) cooperates in the realization of long-term development Projects in Africa, Asia and South America.

In all its projects and through the involvement of the entire community, We World (former Intervita) operates with the main objective of tackling the causes and consequences of poverty. For this purpose, Education and Health are the priority intervention areas in its fight against the consequences of poverty; whereas the causes of poverty are fought through Food Safety and Economic Development Projects; finally, special care is given in all Projects to Children’s rights, the Environment, Community participation and Equality in general.

We World (former Intervita) works in Kenya since 2010 in collaboration with local partners in Nyamira, Migori, Homabay and Narok areas. The projects are mainly focused on promoting child rights in education and health. A special attention is also paid to woman and girl rights. Actions on advocacy and education for development are also carried out.

An educational project in Nyamira County is due to start in 2015. This intervention focuses on promoting the access to a better quality primary and pre-primary education through a set of various activities including trainings for teachers (in Montessori method, as an example), provision of furniture and learning materials, infrastructural and watsan support, linkages to the healthcare system, and development of school-based income generating activities (IGA).

Within this project, We World (former Intervita) is currently looking for an Office Assistant. Its mission is to ensure the hygiene and the cleanliness of the Office and to complete in an effective way office operations.

Vacancy Code:FIN/WWIKF/KEN/009/2015

Position: Office Assistant

Start Date: Asap

Location: Kisii

Responsibilities and Tasks

·Perform cleaning duties (i.e. dusting, mopping, sweeping, polishing)

·Keep equipment clean and functioning

·Ensure that Health and Safety regulations are adhered to at all times

·Ensure that safe working practices are applied at all times

·Empty waste bins, transport waste material to designated collection points

·Notify administration when materials are running low

·Prepare the conference room for meetings

·Fax, scan and copy documents

·Maintain office filing and storage systems

·Greet public and direct them to the correct staff member

·Retrieve information when requested

·Assist with event planning and implementation

·Monitor office supplies

·Ensure office equipment is properly maintained and serviced

·Perform work related errands

·Perform other related duties as required

Qualification and Experience

• Previous office experience in the same position


• High school diploma or equivalent


• Previous experience with NGOs


• Proficient spoken and written English (spoken Swahili and Ekegusii is an advantage)


• Kenyan nationality


• Preferable: driving license (motorcycle)

Personal Skills

• Organization and planning skills


• Ability to quickly learn new systems, processes and procedures


• Very flexible, patient and with a positive attitude


• Communication skills


• Teamwork


• Accuracy


• Numeracy and literacy skills

Type Contract:*1 year contract renewable*(after 3 months of successful probation period)