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Jul 30, 2015

Group Executive Personal Assistant Job 2015


newkenya


Job Description


Our client is seeking to recruit a Group Executive Personal Assistant


The incumbent must have exposure working in a group company.The role is based in Nairobi with constant travel in Kenya and within the larger African region

Roles & Responsibilities


Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

May be required to travel with the Group CEO

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

Complete projects by assigning work to clerical staff; following up on results.

Maintain customer confidence and protects operations by keeping information confidential.

Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

Manage the day-to-day operations of the office

Organizing and maintaining files and records

Plan and schedule meetings and appointments

Manage projects and conducting research

Prepare and editing correspondence, reports, and presentations

Making travel and guest arrangements

Providing quality customer service

Working in a professional environment

Contribute to team effort by accomplishing related results as needed

Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.


Requirements


Must have at least 10 years’ experience in a similar role in a very busy work environment 

Must have supported Executive members of staff.  

Should have a Bachelors degree in Administration or a Diploma in Customer Service or Front Office Management

Must have exposure in a group holdings firm

Experience supporting key Executives within Africa and beyond is highly desired

Must have exemplary Customer service skills


How to Apply



Interested and qualified applicants should send their applications and CV’s to executivesearch@humantalentrecruit.com not later than 10th August 2015.




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