Vacancy: Credit Control Officer

Category: Credit Control

Location: Nairobi, Kenya

Employment: Full-Time

Responsibilities

Will be responsible for developing and executing the companies recovery and debt collection efforts.Responsible for maximizing recoveries from written off accountsEnsure company debts are recovered on time and efficiently.Coordinate daily execution of debt follow up by phone, visits and recoveryResponsible of negotiating repayment plans with delinquent members.Expected to maintain a low net bad debtMonitoring and rehabilitating delinquent accounts.Minimum Requirements

Minimum CPA 1 and 2Experience in reconciliation a MUSTCan work under pressureAt least 2 years experience in debt collection, preferably a pharmaceutical companyExcellent communication skillsProficiency in Microsoft OfficeAble to multi taskShould possess strong interpersonal, communication and analytical skillsAbility to work with strict deadlines.Good negotiation skillsgood interpersonal skillsmaturity, honesty, integrity and a strong sense of ethicsthe ability to remain calm in stressful situationspatience and understandingto be persuasive, persistent and firm.Ability to handle pressureSalary + commissions payable.

Send ONLY CVs by  6th December 2014 to ‘hr@harleysltd.com’. 

Pls do not apply if you do not possess the above qualifications. DO NOT attach any certificates to your application.

Organization: Adeso - African Development Solutions
 Position Title: Grant Compliance and Internal Control Manager
 Reporting to: Chief Financial Officer – CFO
 Working with: All departments (e.g., Finance; Human Resources; IT; Programs; Communication; Logistics & Procurement etc.), program director, country director
 Program / Duty Station: Nairobi
 Starting Salary: Gross Kshs. 247,950 – 278,595 Monthly
 Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
 Position Summary: The Grant Compliance and Internal Control Manager will report to the Chief Financial Officer – CFO by monitoring and reporting results of the assessment of compliance procedures of Adeso and in providing guidance for the senior management team on matters relating to compliance.
The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.
S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he is member of the country programme core Senior Management Team is responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisation requirements, and overseeing information management related to grant and programme implementation. S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also makes recommendations for the Senior Management team to ensure on-going compliance.
 Position Purpose: The purpose of this role is to work alongside the country team and in close co-operation with the finance, procurement and human resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations
The Grant Compliance and Internal Control Manager will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.
Specific Roles and Responsibilities
 Donor compliance and Grant Management systems:Ensure full compliance with Adeso minimum operating standards for grant management, Internal control work with implementing partners when requiredImplement and manage Adeso process for grant management, equitable cost recovery, grants close out and sub-grant management when requiredCoordinate grant management between fields based programme staff, Nairobi and other offices.Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets.Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contractsAct as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlinesVerify that financial reports are coherent and adhere to donor and Adeso standards before submissionCoordinate the development, implementation and review of the organisational internal control strategy for the country programmeQuarterly travel to Adeso field office to review the control in place and suggest any improvement if needed.Perform systems audit of Adeso Country offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures.Disseminate donor and Adeso standards to relevant personnel at the beginning of the processEnsure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist)Submit monthly compliance report to his/her supervisor.Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures.Conduct regular visits to field offices and project sitesConduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field basesEnsure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation.Developing staff and providing guidance and technical advice where necessary.Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulationsAssist the Chief Finance officer and Adeso program management in responding to internal audit requirementsContribute to the country strategic and operational planning and reportingBachelor’s degree from a reputable university. An advanced degree will be an added advantage;Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant making;Experience of managing USAID funds and ensuring compliance with USAID requirements.Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.Understands risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documentsAbility to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levelsDemonstrated ability to develop and maintain effective project files for accountability and audit purposesProfessional qualifications; ACCA or CPA;Extensive experience of managing grants with donors and working with civil society organisations.High level skills in coaching, mentoring, capacity building, team development, around management of accountabilities and compliance in relation to donor fundingAbility to work as a team with programme staff at all levels without holding any direct line management authorityDemonstrated ability to lead teams with members of extremely varied skills, experience and backgroundAbility to and experience of establishing partnership management and monitoring protocols with local NGO partnersDemonstrated ability to remain positive and productive in a harsh climatic environment.This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by 26th September 2014.
Each application should be addressed to the Regional Human Resources Manager and include the following:An updated CV; andAn application letter which should include remuneration requirements and contact information for three work-related referees.Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

The Grant Compliance and Internal Control Manager will report to the Chief Financial Officer – CFO by monitoring and reporting results of the assessment of compliance procedures of Adeso and in providing guidance for the senior management team on matters relating to compliance.

The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.

S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he is member of the country programme core Senior Management Team is responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisation requirements, and overseeing information management related to grant and programme implementation. S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also makes recommendations for the Senior Management team to ensure on-going compliance.

POSITION PURPOSE

The purpose of this role is to work alongside the country team and in close co-operation with the finance, procurement and human resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations

The Grant Compliance and Internal Control Manager will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.

SPECIFIC ROLES AND RESPONSIBILITIES

Donor compliance and Grant Management systems:

Ensure full compliance with Adeso minimum operating standards for grant management, Internal control work with implementing partners when requiredImplement and manage Adeso process for grant management, equitable cost recovery, grants close out and sub-grant management when requiredCoordinate grant management between fields based programme staff, Nairobi and other offices.Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets.Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contractsAct as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlinesVerify that financial reports are coherent and adhere to donor and Adeso standards before submission

Internal Control Review:

Coordinate the development, implementation and review of the organisational internal control strategy for the country programmeQuarterly travel to Adeso field office to review the control in place and suggest any improvement if needed.Perform systems audit of Adeso Country offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures.Disseminate donor and Adeso standards to relevant personnel at the beginning of the processEnsure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist)

6.Submit monthly compliance report to his/her supervisor.

Training:

Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures.Conduct regular visits to field offices and project sitesConduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field basesEnsure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation.

5.Developing staff and providing guidance and technical advice where necessary.

Audit:

Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulationsAssist the Chief Finance officer and Adeso program management in responding to internal audit requirements

Other

Contribute to the country strategic and operational planning and reporting

SKILLS AND QUALIFICATIONS

Essential:

· Bachelor’s degree from a reputable university. An advanced degree will be an added advantage;

· Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant making;

· Experience of managing USAID funds and ensuring compliance with USAID requirements.

· Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.

· Understands risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;

· High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents

· Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels

· Demonstrated ability to develop and maintain effective project files for accountability and audit purposes

· Professional qualifications; ACCA or CPA;

Desirable:

· Extensive experience of managing grants with donors and working with civil society organisations.

· High level skills in coaching, mentoring, capacity building, team development, around management of accountabilities and compliance in relation to donor funding

· Ability to work as a team with programme staff at all levels without holding any direct line management authority

· Demonstrated ability to lead teams with members of extremely varied skills, experience and background

· Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners

· Demonstrated ability to remain positive and productive in a harsh climatic environment.

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org,quoting the position in the email subject matter, by26th September 2014.

Each application should be addressed to the Regional Human Resources Manager and include the following:

• An updated CV; and

• An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and female candidates are encouraged to apply.

Kirinyaga County Public Service Board
The Kirinyaga County Public Service Board wishes to recruit competent and qualified persons to fill the following vacant positions pursuant to the constitution of Kenya article 176 and the County Government Act No.17 of 2012.
 Director Alcoholic Drinks ControlThe Director shall be the head the Kirinyaga County Alcoholic Drinks Control Directorate and will be responsible for:
 Recommend to executive committee member and participate in the formulation of laws and regulations related to alcoholic drinksSupport and facilitate the sub-county Alcoholic Drinks Regulation Committees in carrying out their functionsCarry out public education and research on alcoholic drinks control in the county directly and in collaboration with other public or private bodies and institutionsFacilitate public participation in matters related to alcoholic drinks control in accordance to framework for public participationFacilitate and promote in collaboration with other county and national government the establishment of treatment facilities and programsCarry out research in collaboration with other institutions and serve as repository of data and statistics related to alcoholic drinks controlIn collaboration with other relevant County departments, prepare and submit a bi-annual alcoholic drink status reportBe a holder of at least a first degree from a University recognized in KenyaHave qualifications and knowledge in administration or managementSatisfy the requirements of Chapter Six of the ConstitutionCounseling skillsHave knowledge, experience and a distinguished career of not less than five years in a senior administration/management positionDemonstrate a high degree of professional and technical competence as reflected in work performance and results.Demonstrate a thorough understanding of Devolution, the County development objectives and vision 2030Important information to all candidatesOnly shortlisted candidates will be contacted.Terms of service contract or permanentShortlisted candidates shall be required to produce their National Identity Cards, Academic and Professional Certificates and Testimonials.All interested candidates should satisfy the requirements of Chapter Six of the Constitution including the following clearances:Certificate of good conduct from the Criminal Investigations Department (CID)Clearance certificate from Higher Education Loans Board (HELB)A tax compliance certificate from Kenya Revenue Authority (KRA)A certificate from the Ethics and Anti-Corruption Commission (EACC)Certificate of clearance from any of the Credit References Bureaus (CRB)All applications should reach the Secretary on or before 20th June, 2014 at 5.00pm.
Kirinyaga County Government is an equal opportunity employer. Persons with disability are particularly encouraged to apply. Canvasing will lead to disqualification.All written applications, CVs, copies of certificates, testimonials and identity card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:
The Secretary,
Kirinyaga County Public Service Board,
Office of the Governor,
P.O. Box 260-10304,
Kutus.
Hand delivered applications should be dropped at the Kirinyaga County Public Service Board offices, Kirinyaga County Government Head Quarters, Kutus.