Grant and Compliance Coordinator, Somalia – Based in Kenya | ReliefWeb Skip to main content Labs Blog Mobile About Us Help Login / Register HomeUpdatesCountriesDisastersTopicsOrganizationsJobsTraining Print12 Dec 2014Grant and Compliance Coordinator, Somalia – Based in KenyaJobfromDanish Refugee Council—Closing date: 26 Dec 2014

(Kenyan nationals only)

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Background

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The Horn of Africa and Yemen (HOAY) Regional Office is based in Nairobi with country programs in Somalia, Kenya, Ethiopia and Yemen. There are also non-operational region-wide initiatives, focusing on advocacy and capacity building supported from the Nairobi Regional Office. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict and natural disasters.

About the job

The Grant and Compliance Coordinator will manage the Somalia grants portfolio by ensuring that all financial reporting is timely and meets all donor requirements. S/he will be the focal point for grant related compliance matters including building the capacity of staff.

Duties and Responsibilities

Grant management

Develop tools and carry out risk assessment of the grants in the portfolio to identify the Low, Medium and High risk projects in terms of complexity of compliance requirements, risk for DRC reputation due to fraud/corruption, remote management among other areas; for more streamlined grant management processes with support from the RO.Facilitate project kick off meetings ensuring staff and partners are aware of their programmatic, financial and compliance requirements.Review all Somalia grants on a monthly basis in terms of budget versus actual, identify areas of over or under expenditure, instigate remedial actions and liaise over required corrections.Review current grant progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken.In consultation with the Communications and Reporting and HAP Coordinators and the Finance department, assist in consolidating and/or quality control of reports, in relation donor requirements, original project proposal, and consistency in both narrative and financial reports.In coordination with Somalia Finance department, manage effective tracking of project income from the relevant donors.Maintain liaison with donors on matters related to grant management including attending donor and partner meetings at the Nairobi level.Facilitate the quarterly Portfolio Review in consultation with the Area managers and Technical Managers.Support best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps.Carry out periodic internal audit check in close consultation with Nairobi Compliance team.Maintain close working relationship with GPC Consortium partners to collect and collate project information, ensure the compilation of correct and accurate project reports and represent DRC with the donor at the Nairobi level.

Compliance management

In coordination with relevant staff, design, maintain and inform internal procedures, systems and tools to facilitate partner compliance with contractual obligations to donors.Carry out internal financial reviews to ensure that donor guidelines are implemented and followed, including financial, procurement and administrative aspects.Use the testing systems developed by the Regional Compliance Manager to ensure that all Somalia offices are following DRC’s financial and administrative policies.Carry out necessary training of staff on donor requirements.Conduct partner capacity assessments and plan capacity building sessions in conjunction with the field staff. Conduct and document periodic implementing partner reviews.

Grants System administration

Maintain and regularly update the Grants Management System for the all Proposals, Contracts, Reports, Donor Correspondence and related milestones.Responsible for hard and soft copy filling of original signed project and administrative organizational documents. Support the establishment of Area-level project filing systems.Focal point for submission of all Nairobi-level financial and narrative donor reports and managing correspondence/communication with donors.Any other task as given by the Program Development and Quality Manager and the SMT

About you

To be successful in this role you must have:

A degree in Finance, Administration or Accounting and certification in CPA ACCA. Possession MBA an added advantage.At least 5 years relevant experience with an international NGO in grant accounting and donor liasion. Donor report writing experience is highly required.Proven experience working with the major donors including DFID, EC, ECHO, SIDA, USAID, UNHCR, CHF, etc.Proven ability to prioritize tasks and meet deadlines and presentation skills.Ability to work independently and who is at the same time a good team-player.Excellent communication skills, calm and a good sense of humour.Proven commitment to accountable practicesFluent in written and spoken English.Willingness to travel frequently. Up to 35% travel in Somalia.Advanced MS Excel, Powerpoint and MS Word.How to apply:

Application process

Interested? Qualified candidates who meet the requirements for this position are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary. Apply for this position by clicking on the apply button or go towww.drc.dkand find the job on the list under current vacancies.

Applications close Friday 26 December 2014.****This is a national position. Salary and terms will be in accordance with DRC’s terms of employment for national staff in Kenya.

If you have questions or are facing problems with the online application process, please contactjob@drc.dk

For further information about the Danish Refugee Council, please consult our website www.drc.dk

Job ID: #763221 Training categories: Monitoring and Evaluation Country: Kenya Organization: Danish Refugee Council Theme: Coordination Job years of experience: 3-5 years Job type: Job How to apply HomeUpdatesCountriesDisastersTopicsOrganizationsJobsTraining About Us Help ReliefWeb Informing humanitarians worldwide. A service provided by

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Vacancy: Grant and Compliance Coordinator, Somalia – Based in Kenya
Kenyan Nationals Only

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Background: The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The Horn of Africa and Yemen (HOAY) Regional Office is based in Nairobi with country programs in Somalia, Kenya, Ethiopia and Yemen. 

There are also non-operational region-wide initiatives, focusing on advocacy and capacity building supported from the Nairobi Regional Office. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict and natural disasters. About the Job: The Grant and Compliance Coordinator will manage the Somalia grants portfolio by ensuring that all financial reporting is timely and meets all donor requirements.
S/he will be the focal point for grant related compliance matters including building the capacity of staff.

Duties and Responsibilities

Grant management

Develop tools and carry out risk assessment of the grants in the portfolio to identify the Low, Medium and High risk projects in terms of complexity of compliance requirements, risk for DRC reputation due to fraud/corruption, remote management among other areas; for more streamlined grant management processes with support from the RO.Facilitate project kick off meetings ensuring staff and partners are aware of their programmatic, financial and compliance requirements.Review all Somalia grants on a monthly basis in terms of budget versus actual, identify areas of over or under expenditure, instigate remedial actions and liaise over required corrections.Review current grant progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken.In consultation with the Communications and Reporting and HAP Coordinators and the Finance department, assist in consolidating and/or quality control of reports, in relation donor requirements, original project proposal, and consistency in both narrative and financial reports.In coordination with Somalia Finance department, manage effective tracking of project income from the relevant donors.Maintain liaison with donors on matters related to grant management including attending donor and partner meetings at the Nairobi level.Facilitate the quarterly Portfolio Review in consultation with the Area managers and Technical Managers.Support best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps.Carry out periodic internal audit check in close consultation with Nairobi Compliance team.Maintain close working relationship with GPC Consortium partners to collect and collate project information, ensure the compilation of correct and accurate project reports and represent DRC with the donor at the Nairobi level.In coordination with relevant staff, design, maintain and inform internal procedures, systems and tools to facilitate partner compliance with contractual obligations to donors.Carry out internal financial reviews to ensure that donor guidelines are implemented and followed, including financial, procurement and administrative aspects.Use the testing systems developed by the Regional Compliance Manager to ensure that all Somalia offices are following DRC’s financial and administrative policies.Carry out necessary training of staff on donor requirements.Conduct partner capacity assessments and plan capacity building sessions in conjunction with the field staff. Conduct and document periodic implementing partner reviews.Maintain and regularly update the Grants Management System for the all Proposals, Contracts, Reports, Donor Correspondence and related milestones.Responsible for hard and soft copy filling of original signed project and administrative organizational documents. Support the establishment of Area-level project filing systems.Focal point for submission of all Nairobi-level financial and narrative donor reports and managing correspondence/communication with donors.Any other task as given by the Program Development and Quality Manager and the SMTAbout you

To be successful in this role you must have:

A degree in Finance, Administration or Accounting and certification in CPA ACCA. Possession MBA an added advantage.At least 5 years relevant experience with an international NGO in grant accounting and donor liaison. Donor report writing experience is highly required.Proven experience working with the major donors including DFID, EC, ECHO, SIDA, USAID, UNHCR, CHF, etc.Proven ability to prioritize tasks and meet deadlines and presentation skills.Ability to work independently and who is at the same time a good team-player.Excellent communication skills, calm and a good sense of humour.Proven commitment to accountable practicesFluent in written and spoken English.Willingness to travel frequently. Up to 35% travel in Somalia.Advanced MS Excel, Powerpoint and MS Word.How to Apply:

nterested? Qualified candidates who meet the requirements for this position are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary. 

Apply for this position by clicking on the apply button or go to http://www.drc.dk/ and find the job on the list under current vacancies.

Applications close Friday 26 December 2014.

Salary and terms will be in accordance with DRC’s terms of employment for national staff in Kenya.

If you have questions or are facing problems with the online application process, please contactjob@drc.dk

For further information about the Danish Refugee Council, please consult our website www.drc.dk

KickStart International has an exciting opportunity for an experienced, entrepreneurial, and enthusiastic Manager to help us grow our fundraising program in Africa.

About the Organization:

KickStart International www.kickstart.org is an award-winning, nonprofit social enterprise with a mission to lift millions of people in Africa out of poverty. They do this by designing and mass-marketing simple, “MoneyMaker” branded, human-powered irrigation pumps. These low-cost pumps are bought by poor local farmers who use them to irrigate their plots. The farmers move from rain-fed subsistence farming to commercial irrigated agriculture. They grow and sell high-value crops throughout the year—especially in the long dry “hungry” seasons when the prices are highest—and on average increase their farming income through irrigation from $150 to $850. For the first time they can properly feed and educate their children, afford healthcare, and plan for their futures. To date, more than 165,000 farming families have used MoneyMaker pumps to climb out of poverty.

KickStart was recognized as one of the “Top 100 Best NGOs in the World” in 2012 and 2013 by The Global Journal. The U.S. Department of State presented KickStart with the first-ever Innovation Award for the Empowerment of Women and Girls in 2012. In 2011, Forbes named KickStart to their “Impact 30 List” as one of the world’s leading social entrepreneurs. Fast Company Magazine and the Monitor Group awarded KickStart with a Social Capitalist Award in each of the years 2004-2008.

About the Position:

KickStart is seeking an experienced, entrepreneurial, and enthusiastic fundraising professional to expand its fundraising program in Africa. The Manager of Fundraising and Grant Writing will work with program teams in Africa and with the U.S. fundraising team. This position is based in Nairobi, Kenya and reports to the Director of Partnership & External Relations who is based in New York City. This position requires travel within Africa and with occasional travel to Europe and the U.S. as well as the flexibility to work on weekends, early in the morning or late in the evening as necessary for donor events and meetings and/or to collaborate with colleagues in Africa and the United States.

Responsibilities include, but are not limited to:

· Identify and generate new sources of funding from foundations, corporations, and government development agencies

· Develop and write compelling and impactful grant proposals and donor reports

· Steward existing donor relationships to ensure future funding opportunities

· Help to coordinate/manage the establishment and implementation of KickStart’s donor funded projects across Africa and to ensure on-time and complete implementation and reporting

Qualifications Needed

Education and Experience

· Bachelor degree required.

· Knowledge of international development and/or international agriculture and rural development

· 5+ years of significant experience and proven success in securing funding from foundations, companies and/or multilateral/bilateral donors

· Good understanding of the project management cycle to achieve results to timescale

· Experience living and working in Sub-Saharan Africa or in a developing country in another part of the world

Knowledge, Skills and Abilities

· Exceptional communication skills, both written and verbal (e.g.: public speaking, presentations, correspondence, proposals and reports), including compelling, clear, succinct and jargon-free writing abilities. Proven writing skills an absolute must in developing and presenting proposals and donor reports for both internal and external audience

· Team oriented and able to work effectively with cross-functional teams to develop and analyze proposals that have both a realistic chance of success but are also realistic in terms of KickStart’s capacity to implement

· Self-motivated and entrepreneurial - must be able to work with limited supervision

· Creative, critical and analytical thinker - able to co-design implementable projects with program teams.

· Resilient and persistent: Must be able to bounce back from donor rejection (e.g. to proposals) and, where the is funding potential, able to identify alternative avenues to secure support

· Charisma, able to articulate KickStart’ s mission and programs to inspire others through in-person meetings, phone and video conference

· Strong computer skills – Microsoft Office, Internet, fundraising database (i.e. Raiser’s Edge), and demonstrated competency working with and developing budgets using Excel

· Commitment to KickStart’ s mission, purpose and values, and to its methodology, history, culture, programs and constituencies

· Fluent in written and spoken English French fluency preferred.

Please email your application to hr@kickstart.org by October 31, 2014. Please type “Manager of Fundraising and Grant Writing” in the subject line of your e-mail application. All candidates MUST include both a cover letter and resume/CV to be considered for this position. Qualified women candidates encouraged to apply. Note: Please limit your CV/resume to 3 pages.

Organization: Adeso - African Development Solutions
 Position Title: Grant Compliance and Internal Control Manager
 Reporting to: Chief Financial Officer – CFO
 Working with: All departments (e.g., Finance; Human Resources; IT; Programs; Communication; Logistics & Procurement etc.), program director, country director
 Program / Duty Station: Nairobi
 Starting Salary: Gross Kshs. 247,950 – 278,595 Monthly
 Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
 Position Summary: The Grant Compliance and Internal Control Manager will report to the Chief Financial Officer – CFO by monitoring and reporting results of the assessment of compliance procedures of Adeso and in providing guidance for the senior management team on matters relating to compliance.
The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.
S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he is member of the country programme core Senior Management Team is responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisation requirements, and overseeing information management related to grant and programme implementation. S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also makes recommendations for the Senior Management team to ensure on-going compliance.
 Position Purpose: The purpose of this role is to work alongside the country team and in close co-operation with the finance, procurement and human resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations
The Grant Compliance and Internal Control Manager will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.
Specific Roles and Responsibilities
 Donor compliance and Grant Management systems:Ensure full compliance with Adeso minimum operating standards for grant management, Internal control work with implementing partners when requiredImplement and manage Adeso process for grant management, equitable cost recovery, grants close out and sub-grant management when requiredCoordinate grant management between fields based programme staff, Nairobi and other offices.Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets.Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contractsAct as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlinesVerify that financial reports are coherent and adhere to donor and Adeso standards before submissionCoordinate the development, implementation and review of the organisational internal control strategy for the country programmeQuarterly travel to Adeso field office to review the control in place and suggest any improvement if needed.Perform systems audit of Adeso Country offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures.Disseminate donor and Adeso standards to relevant personnel at the beginning of the processEnsure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist)Submit monthly compliance report to his/her supervisor.Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures.Conduct regular visits to field offices and project sitesConduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field basesEnsure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation.Developing staff and providing guidance and technical advice where necessary.Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulationsAssist the Chief Finance officer and Adeso program management in responding to internal audit requirementsContribute to the country strategic and operational planning and reportingBachelor’s degree from a reputable university. An advanced degree will be an added advantage;Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant making;Experience of managing USAID funds and ensuring compliance with USAID requirements.Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.Understands risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documentsAbility to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levelsDemonstrated ability to develop and maintain effective project files for accountability and audit purposesProfessional qualifications; ACCA or CPA;Extensive experience of managing grants with donors and working with civil society organisations.High level skills in coaching, mentoring, capacity building, team development, around management of accountabilities and compliance in relation to donor fundingAbility to work as a team with programme staff at all levels without holding any direct line management authorityDemonstrated ability to lead teams with members of extremely varied skills, experience and backgroundAbility to and experience of establishing partnership management and monitoring protocols with local NGO partnersDemonstrated ability to remain positive and productive in a harsh climatic environment.This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by 26th September 2014.
Each application should be addressed to the Regional Human Resources Manager and include the following:An updated CV; andAn application letter which should include remuneration requirements and contact information for three work-related referees.Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

The Grant Compliance and Internal Control Manager will report to the Chief Financial Officer – CFO by monitoring and reporting results of the assessment of compliance procedures of Adeso and in providing guidance for the senior management team on matters relating to compliance.

The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.

S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he is member of the country programme core Senior Management Team is responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisation requirements, and overseeing information management related to grant and programme implementation. S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also makes recommendations for the Senior Management team to ensure on-going compliance.

POSITION PURPOSE

The purpose of this role is to work alongside the country team and in close co-operation with the finance, procurement and human resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations

The Grant Compliance and Internal Control Manager will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.

SPECIFIC ROLES AND RESPONSIBILITIES

Donor compliance and Grant Management systems:

Ensure full compliance with Adeso minimum operating standards for grant management, Internal control work with implementing partners when requiredImplement and manage Adeso process for grant management, equitable cost recovery, grants close out and sub-grant management when requiredCoordinate grant management between fields based programme staff, Nairobi and other offices.Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets.Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contractsAct as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlinesVerify that financial reports are coherent and adhere to donor and Adeso standards before submission

Internal Control Review:

Coordinate the development, implementation and review of the organisational internal control strategy for the country programmeQuarterly travel to Adeso field office to review the control in place and suggest any improvement if needed.Perform systems audit of Adeso Country offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures.Disseminate donor and Adeso standards to relevant personnel at the beginning of the processEnsure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist)

6.Submit monthly compliance report to his/her supervisor.

Training:

Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures.Conduct regular visits to field offices and project sitesConduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field basesEnsure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation.

5.Developing staff and providing guidance and technical advice where necessary.

Audit:

Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulationsAssist the Chief Finance officer and Adeso program management in responding to internal audit requirements

Other

Contribute to the country strategic and operational planning and reporting

SKILLS AND QUALIFICATIONS

Essential:

· Bachelor’s degree from a reputable university. An advanced degree will be an added advantage;

· Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant making;

· Experience of managing USAID funds and ensuring compliance with USAID requirements.

· Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.

· Understands risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;

· High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents

· Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels

· Demonstrated ability to develop and maintain effective project files for accountability and audit purposes

· Professional qualifications; ACCA or CPA;

Desirable:

· Extensive experience of managing grants with donors and working with civil society organisations.

· High level skills in coaching, mentoring, capacity building, team development, around management of accountabilities and compliance in relation to donor funding

· Ability to work as a team with programme staff at all levels without holding any direct line management authority

· Demonstrated ability to lead teams with members of extremely varied skills, experience and background

· Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners

· Demonstrated ability to remain positive and productive in a harsh climatic environment.

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org,quoting the position in the email subject matter, by26th September 2014.

Each application should be addressed to the Regional Human Resources Manager and include the following:

• An updated CV; and

• An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and female candidates are encouraged to apply.

International Federation of Red Cross and Red Crescent Societies (IFRC)
Job Title: Senior Grant Management Officer
Duty Station: Zone Office Nairobi
 Immediate Supervisor’s Title: Strategic Partnerships and Resource Mobilization Coordinator

Organizational Context: The Secretariat of the International Federation of Red Cross and Red Crescent Societies (IFRC) is organized into four Business groups in Geneva and five Business Groups in the field, namely the Zone Offices for Africa, Americas, Asia and the Pacific, Europe, and Middle East and North Africa (MENA).

The Africa Zone Business Group is organized through regional representations covering the National Societies in Eastern Africa, Southern Africa, West Coast, Sahel and Central Africa as well as country representations in Ethiopia, Sudan, Republic of South Sudan, Chad, Niger, Nigeria, Somalia and Zimbabwe.

Job Purpose: Reporting to the Strategic Partnerships and Resource Mobilization Coordinator, the Senior Grant Management Officer is a member of the Africa Zone Resource Mobilization team and is responsible for ensuring the overall coordination and efficient management of all grants from institutional partners/donors received by the IFRC Secretariat, on behalf of Red Cross Red Crescent National Societies in Africa.

The Senior Grant Management Officer works closely with the Zone Finance Unit and Zone Planning Monitoring Evaluation & Reporting Unit, as well as with the Zone Programme Managers. 
He/she also works closely with the five regional offices in Africa (East Africa, Southern Africa, Central Africa, West Coast Africa and Sahel regions), as well as with the country offices (in Mali, Chad, Eritrea, Ethiopia, Liberia, Niger, Nigeria, Central African Republic, Democratic Republic of Congo, Somalia, South Sudan, Sudan and Zimbabwe), and with the Strategic Partnerships Unit in the IFRC Secretariat in Geneva.

In Africa, the IFRC Secretariat receives funding from a wide variety of institutional partners/donors each year: the EU including DG ECHO, various governments (British, Irish, Japanese, Swedish, etc.), African Development Bank, UN Agencies and other multilateral organizations, to support the work of Red Cross Red Crescent National Societies in Africa. 

It is anticipated that the volume of funding from multilateral organizations will increase in the coming years.

Job Duties and Responsibilities

Provide grant management support on all matters related to funding received by the IFRC Secretariat from institutional partners/donors in Africa (for example, from African Development Bank, governments, EU, UN agencies and other multilateral organizations). Coordinate and manage grants received from selected  institutional partners/donors for the Africa Zone – including submission of concept notes and proposals to partners/donors, monitoring of expenditures, provision of all reports required, and ensuring all payments are made. Provide support and advice to regional and country offices in preparation of concept notes and funding proposals, review all proposals ensuring technical inputs and providing quality assurance, and ensuring that all funding proposals are submitted to partners/donors on time in close cooperation with the Strategic Partnerships and Resource Mobilization Coordinator and the RM Officers in the regions. In the case of EU, DG ECHO and USAID, ensure that the proposals are submitted to the Strategic Partnerships Unit in Geneva, for onward transmission to EU, DG ECHO, USAID, etc.  In addition, provide advice on grant regulations and framework agreements, as needed.Maintain a zone-wide tracking system for proposals, keeping track of all current calls for proposals, all proposals under preparation, deadlines for submission, and once proposals are submitted, expected dates of responses from partners/donors on funding decisions. In addition maintain a tracking system for all current grants from all institutional partners/donors, including information on reporting requirements and payment schedules.Work with the Senior RM Officers responsible for pledge management to ensure that all funding from institutional partners/donors is correctly entered in the funding plans for emergency appeals and development programmes, and into the pledge management system (including timeframes, dates of reports due and payments due), and if any amendments to grant timeframes are made, that these are entered into the pledge management system.On a monthly basis, together with the Zone Finance Unit, monitor the expenditure of all grants from institutional donors (EU/DG ECHO, USAID and other government funding, African Development Bank etc.), and monitor that expenditure is in compliance with grant regulations and any agreements signed, and send alerts to country/regional offices if expenditure is not on track. If there will be delays in implementation of projects, ensure that partners/donors are informed.Work closely with the Planning Monitoring Evaluation and Reporting (PMER) and Finance at country/regional/zone levels, to ensure that all reports, interim and final, are prepared on time according to contract requirements, provide quality control, and ensure that all reports are submitted on a timely basis to partners/donors (in the case of EU/DG ECHO and USAID that they are submitted through the Strategic Partnerships Unit at the Secretariat in Geneva). Follow up with regional/country offices and zone programmes, on any questions received back from partners/donors related to proposals or reports, and ensure that information requested is forwarded back to partners/donors in an efficient way.  In addition, ensure that all payments from institutional partners/donors are processed in a timely way in close cooperation with finance.Establish and maintain a system for storage for all current and new grant proposals and reports (either on the new CRM system or on SharePoint), to ensure accessibility to all the Zone Resource Mobilization Team, and all regional/country offices and zone programme managers.Provide training in grant management, including in proposal writing and reporting, to National Society and IFRC Secretariat staff, as requested by regional/country offices; provide coaching and mentoring, guidelines and checklists, and share examples of best practice in proposals and reports.Undertake additional tasks as requested by the Resource Mobilization Coordinator, Africa Zone.Duties applicable to all staffActively work towards the achievement of the Federation Secretariat’s goalsAbide by and work in accordance with the Red Cross and Red Crescent principlesPerform any other work related duties and responsibilities that may be assigned by the line managerUniversity degree in relevant field Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management)Minimum 5 years of similar professional experienceExperience and proven track record in grant management (including EU and government funding)Experience/knowledge in pledge management, planning, reporting systems and financial management.Experience/knowledge in building and maintaining strategic relationships with external partners.Red Cross Red Crescent work experienceStrong knowledge of grant processes and guidelinesAnalytical skillsTraining and presentation skillsPractical command of project management and reporting systemsExcellent relationship building skills; ability to build and strengthen internal and external networks, and establish effective partnerships, with National SocietiesSelf-supporting in computers (MS Office, Internet, excel, word etc.)Fluently spoken and written EnglishGood command of another IFRC official language (French, Spanish or Arabic)Collaboration and TeamworkCreativity and InnovationCommunicationJudgement and Decision MakingNational Society and Customer RelationsBuilding TrustEmpowering OthersSubmission of applications:

Applications should be submitted by email to hr.easternafrica@ifrc.org; to be received not later than 13th June 2014.

Kindly note that due to the large volumes of applications received;

Only e-mail applications will be accepted
Only short listed candidates will be contacted.

Grant Thornton is one of the world’s leading organisations of independent assurance, tax and advisory firms having presence in 110 countries with over 2,500 partners and over 33,000 professionals in the world.
The Kenyan firm has been in existence for over 30 years, enjoys a prominent position and offers an excellent opportunity to professionals.
Grant Thornton invites applications from dynamic professionals for the following positions:
 The manager shall be in charge of handling and finalising audit assignments, managing client relations, team management and implementation of firm policies.
The candidate should be a CPA(K), ACCA with minimum 6 years working experience in a professional environment that should include 2 years in a managerial position.
 The senior will be responsible to plan, manage and complete audits assigned independently with a team.
The candidate should be a CPA(K), ACCA with minimum 4 years working experience that should include at least 1 year as an audit senior.
 The senior audit assistant will be responsible to conduct audits assigned independently.
The candidate should be a CPA(K), ACCA with minimum 3 years working experience.
All successful candidates will be expected to have the drive and determination to take on challenging role and have a vision for maintaining high standards of quality and growth.
Send in your applications to careers@ke.gt.com by 25th January, 2013.
Only shortlisted candidates shall be contacted.
Grant Thornton
5th Floor, Avocado Towers, 75 Muthithi Road, Westlands
P. O. Box 46986-00100, Grant Thornton is a member firm of Grant Thornton International.
Grant Thornton International and its member firms are not a worldwide partnership.

Senior Grant Writer - Somalia/Somaliland Country Office
Team/Programme:  PDQ    Location:  Nairobi
Grade:  TBC  (Competitive Package)    Post Type: National/International
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:  

The Senior Grant Writer shares the overall responsibility for  proposal development and donor report writing processes.  S/he will also ensure appropriate consultation with the concerned managers as indicated Flow Charts for proposal development and report writing and provide capacity building support to staff where required. S/he will work closely with the technical teams, the field and Nairobi-based PDQ team, and with the Area operations teams.
Scope Of Role:

Reports to: Business Development Manager

Dimensions: 

Save the Children International works in 4 regions in Somalia/Somaliland with a current staff complement of approximately 450 staff and current expenditure of approximately 64$ million in 2012.

Staff directly reporting to this post: None

Key Areas Of Accountability:

The Senior Grant Writer is responsible for coordinating all emergency and development programmes and providing support in the overall programme development process. Within the Business Development Team, the Senior Grant Writer will have  a support role in establishing and promoting the proposal and reporting system to ensure that our Country Office:is  informed on the extent to which both the emergency response and development interventions are affecting the lives of the targeted populations; has evidence-based knowledge on the positive and negative impact that both the emergency response and development interventions are having over the communities where SCI works;receives regular, timely and context-specific, meaningful feedback from our staff, partners, programme participants (who are or are not targeted by our interventions), and that feedback effectively informs and signals areas where strategic attention is required.Responsible for conducting full range of activities required to prepare, submit, and manage high standards grant proposals to donors;Track all announcements for competitive proposals on a daily basisDevelop/maintain the information on all competitive proposalsLead on the coordination during development of high quality concept notes and funding proposals (including logframes and budgets), ensuring information sharing between programmes (including MEAL) and operations teams, as well as an appropriate level of field inputLead on the coordination with relevant staff and provide additionally requested information in relation to proposals from donor, SCI or Save the Children members promptly and accurately and make necessary revisions based on feedback;Work closely with the finance and grants team, field and Nairobi-based PDQ team and Operations, as well as relevant technical staff to develop appropriate and realistic proposal narratives and budgets (as per Flow Chart).Provide support to Business Development Manager (BDM) to maintain the proposal submission processes, ensuring an appropriate level of consultation, and budgeting issues are taken into account.Maintain an updated database and electronic files of proposals submitted, approved, rejected (including grant and report tracking)Assist the Business development Manager (BDM) on development and dissemination of proposal development tools;Lead with submission of proposals as necessary and provide necessary training to other staff when requiredWork closely with MEAL team to generate high quality proposals in line with SCI’s global objectivesEnsure all proposals are reviewed and approved before final internal submission Lead on ensuring internal sign off processes are undertaken in timely manner and Core Business Processes for proposal development are adhered to. Assist with other fundraising initiatives as requested by BDM;Ensure the SOPs (in particular, reporting flow-chart and guidelines) are adhered to at both field and Nairobi level; provide feedback to teams on the correct use of these proceduresLead on the coordination of donor reports, ensuring that all relevant teams (Area Programme and Operations teams) are involved in quality writing/reviewing appropriate sectionsWork closely with MEAL and concerned subject/technical specialiststo generate high quality final reportsLead on the coordination with relevant staff and provide additionally requested information in relation to reports from donor, SCI or Save the Children members promptly and accurately and make necessary revisions based on feedbackLead on the preparation and provision of a quality report-writing workshop to all field bases, including a period of time spent coaching and providing direct support with Budget Holders and Programme Managers to prepare donor reportsInitiate, support and contribute to a review of the SOPs and note any improvements / bottlenecks in reporting quality and accountabilityAdditional support to improve emergency/development donor reporting, including:Highlight report sections within the donor template that need to be filled out by the field teams along with providing clearer guidance when sending out the template;Create and circulate a reporting schedule of donor reports and their specific funding requirements and deadlines for report submission; track progress of reports, submission dates, etc.Send out reminders at each deadline stage of the reporting schedule to relevant staff (Area Representatives)Maintain a grant reporting filing system including submitted proposals and budgets, amendments, intermediate and final reports, donor template.Ensure all reports are reviewed by BDM or delegate before  internal submissionWork closely with the BDM to ensure coordination between proposal, reports and lessons learnt.Ensure that all appropriate donors and Save the Children International’s formats both reports and proposals are available to relevant staff, as well as a clear understanding of donor requirements.Lead on the updating of the weekly Funding and Grants tracker and distribute accordingly – both internally and externally.Follow up with Finance and Grants teams on ensuring systems (such as PADs & CADS) are signed off in a timely manner.Skills and Behaviours (our Values in Practice)

Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesHolds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achievedSets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the sameWidely shares their personal vision for Save the Children, engages and motivates othersFuture orientated, thinks strategicallyBuilds and maintains effective relationships, with their team, colleagues, members and external partners and supportersValues diversity, sees it as a source of competitive strengthApproachable, good listener, easy to talk toDevelops and encourages new and innovative solutionsWilling to take disciplined risksHonest, encourages openness and transparencyAdvanced degree in Project Planning,  Development, Economics, or related fields Social Sciences  Minimum of 4 years of progressive work experience in fundraising environment and with substantial and proven experience of writing winning proposals and reports Strong and proven hands on experience in project cycle management in general and participatory project planning processes in particularKnowledge of major donors project cycle management processes and requirments Demonstrated experience of coordinating and preparing strong narrative and financial reports for a variety of donorsDemonstrated experience developing multiple narrative and cost proposals simultaneously Solid ability to negotiate, communicate and liaise effectively and diplomatically with colleagues across all levels of the organization, including exceptional interpersonal skills with the ability to successfully interact in a multicultural professional environmentMust possess a strong work ethic, have confidence, take initiative and be a self-motivated, enthusiastic team player as well as individual contributorExperience working in difficult hardship environmentUnderstanding of major donors’ compliance requirements Sound personal organisational skills, including time management, and ability to meet deadlines and work under pressure Excellent command of English language, both verbal and writtenCommitment to and understanding of Save the Children International’s aims, values and principles Information Communication Technology literate
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance  Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.  This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.

Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org. For more information please visit our website www.savethechildren.net/jobs  

Applications close on December19th 2012.

Pact is an International non-governmental organization, which enables systematic solutions that allows those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides.

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

Our three core values are:

Local Solutions — Our success comes from solutions created with the people we serve.Partnerships — Partnerships deepen our impact and promote empowerment.Results — Our work must transform lives and make them measurably better. How that change occurs is as important as the change itself.Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership over their future.

Pact has received funding to be used for ‘targets of opportunity’(TOO), a grant mechanism to respond to the rapidly changing environment and opportunities that may arise in the civil society arena within Kenya.

In this regard, Pact is seeking to recruit a competent and qualified candidate to fill in the position of Grants Officer who will work with other team members within the grants team to manage funding in response to the ‘targets of opportunity’.

Reporting to the Grants Manager, the officer will provide administration of ‘rapid response’ in-kind grants.

The overall role will involve participating in the selection process of prospective grantees, grant administration to include monitoring and reporting of grants, maintaining of all grants related financial and contract documents and ensuring proper and timely close-out of grants.

Position: Grants Officer

Duty Station: Nairobi

Supervised By: Grants Manager

Supervises: N/A

Job Purpose:

The Grants Officer will provide administration of ‘rapid response’ in-kind grants aimed at responding to targets of opportunity in the civil society arena.

The overall role will involve participating in the selection process of prospective grantees, grant administration to include monitoring and reporting of grants, maintaining of all grants related financial and contract documents and ensuring proper and timely close-out of grants.

Specific Duties and Responsibilities:

A. Pre-Award

Carry out pre-award assessments for prospective granteesWork with selected partners to ensure budgets are in line with programmatic, cost and feasibility criteriaPrepare grant award documents for all in-kind grants for approval, this will include: grant agreements, negotiation memorandums and modificationsCoordinate the scheduling of in-kind disbursementsUpdate the grants matrix for all ‘rapid response’ in-kind grants and share relevant information with concerned parties as appropriatePrepare cash requests for all in-kind grants ensuring amounts requested are reasonable and within approved budgets and ensuring Pact procurement policies and procedures are followed when procuring goods and servicesPrepare liquidation reports for grant advances issuedReview financial reports from grantees where applicable to ensure financial compliance against grant budgetsConduct monthly reconciliations with Finance to ensure grant and finance records are up to date.Conduct quarterly financial reviews and grant audits where applicable giving feedback to grantees as appropriate on areas that need improvement in their systems and proceduresTrack on a monthly basis all questioned and disallowed costs and follow-up on resolution of the same where applicableMaintain up to date knowledge of USAID rules and regulations and ensure implementation at all timesEnsure that all project advances and commitments are liquidated and outstanding advances cleared for all in-kind grantsFollow-up on the preparation of refund cheques for any unliquidated advances for in-kind grantsWork with the grantees to ensure that all inventory/disposition documentation or in-kind acknowledgement forms are obtained on close-out of all grants as applicablePrepare relevant close-out documents for approval by the Grants Manager to include, close-out letters and modifications to de-obligate residual funds where applicableMaintain and update hard copy grant and working files. Slots within these files should be clearly labelled and organized for ease of referenceOpen a new grant file for every new grantEnsure that all grant files are kept under lock and keyScan all key grants documents and have soft copies saved in the severE. Training and Technical Assistance
Identify grantee financial training needs and provide technical assistance where neededAssist in developing training materials and resources for Pact.Perform any other job related duties and instructions as requested by the supervisorDesired Skills and Experience

The proposed candidate will be able to relate to others in a manner that creates a sense of teamwork and cooperation.

He/she will maintain effective communication with colleagues, both junior and senior and will relate to others mindful of the cultural diversity of local communities and colleagues.

The Grants Officer will perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure. He/she will accept responsibility for the direction, control and planning of an activity.

He/she will be able to work independently and respond appropriately to environmental and safety hazards and function effectively in emergency situations.

He/she will be able to utilize systems effectively to ensure economical use of equipment and supplies.

The Grants Officer will be proficient in the Microsoft suite of office products and will be able and willing to travel at short notice for at least 40% of one’s time.

The Grants Officer will maintain a positive, participatory work environment where information is shared, staff input is considered and a healthy team spirit thrives.

He/she will be expected to initiate and encourage inter-sectoral information sharing and cooperation, exercising respect for cultural diversity.

Qualifications

The minimum required academic and professional skills for the jobholder to perform successfully in their job include:

Graduate in Bachelor of Commerce or related fieldAt least a CPA Part IIKeen attention to detailDemonstrated communication and writing skillsAt least three years work experience in grants especially on USAID funded projects.Self-driven and able to deliver results with minimum supervisionWillingness to travel extensively within the region, work extended periods in the field and interact effectively with partnersHighly proficient in Ms Word, Excel, Access, Power-point and the use of Internet for researchApplicants must submit:

(1) A cover letter of introduction explaining how they meet the above criteria;

(2) A detailed and current CV;

(3) Contact information for 3 referees; and

(4) Indicate current remuneration package.

Please submit your applications electronically to:

kenyahr@pactworld.org,

or to

Human Resources,
Pact Kenya Country Office,
P.O. Box 76390-00508
Nairobi, Kenya.

Kindly indicate clearly on the envelope, or in the subject field; (if electronically submitted) the position you are applying for.

Deadline for applications submission is 4pm Friday 6th, January 2012.

Pact is an equal opportunity employer.

Only candidates short-listed for interviews will be contacted.

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Expression of Interest

Baseline Survey on Wash Project (Machakos Pu Water Facility EC Grant)

Background

Plan is an international child-centred community development organization without political, religious or governmental affiliations. Child sponsorship is the basic foundation of the organization.

Overall objective: Children in Masinga and Matungulu Districts realize their rights to safe drinking water and hygienic sanitation in a clean environment

Specific Objective: Improve access to safe drinking water and sanitation, and improve hygiene practices of 180,000 people in 54 rural communities in Masinga and Matungulu.

Scope of work

The interested consultancy firm will be expected

Produce an inventory of existing water and sanitation infrastructure at household and institutional level.Determine the condition of the existing sanitation and water systems including levels of operation and maintenance.Determine the knowledge, attitude and practice of communities in respect to hygiene, defecation habits, disease and waste management.Identify any retrogressive cultural and/or socio-economic practices that may hinder effective utilization of resources.Determine the level of community involvement, with specific emphasis on women and children, in managing water resources and of existing measures to manage resources in a sustainable way, i.e. including willingness to pay.Assess the effects of inadequate access to water and poor sanitation on different community groups.Terms of reference

The ToR will include qualitative and quantitative data collection and analysis, tools development, and assessment of the Water and sanitation project - to include relevance, expected impact, sustainability and recommendations.

Interested consultancy firms are requested to obtain a copy of the full terms of reference upon payment of a non- refundable fee of Kshs. 5,000. Payment and collection point for the quotation documents will be the Plan International Kenya Country Office at Dennis Pritt Road Next to Gracia Gardens, Nairobi.

You may contact the email address lilian.munyi@plan-international.org for information.

Requirements

Plan Kenya invites eligible consulting firms or research institutions to forward their Expressions of Interest in providing these services. The consulting firms are expected to submit a technical proposal and a financial proposal, separately. The technical proposal should include an interpretation of the TOR, detailed methodology; elaborate work plan and Gantt chart.

The financial proposal should include a detailed budget proposal; proposed terms and schedule of payment; organizational capacity statement, past experience and activities related to the situation analysis; CVs for the consulting team; names, addresses, telephone numbers of three professional referees; detailed contact addresses and copy of registration certificate, VAT and
PIN.

The consulting firm must have undertaken similar works in East and Southern Africa in the last four years and the team must be well-grounded in social science, Public health, water and sanitation with excellent skills in research, design, monitoring and evaluation of rights based and child centered community development programs.

It must have proven experience in conducting participatory qualitative and quantitative assessments with superior literature review and analytical skills. The consulting team will sign and adhere to Plan Kenya’s Child Protection Policy (CPP).

The completed expression of interest documents in writing must be delivered to the address below or deposited in the Tender Box situated at the Reception of Plan Kenya, Machakos PU (located in Matuu town) so as to be received on or before 13/09/2011 at 1200 hours Kenyan local time. The expression of interest must be in blank sealed envelopes clearly marked ‘’TENDER FOR BASELINE SURVEY-EC GRANT’’ and addressed to:

The Tender Commitee,
Plan International Kenya
Machakos PU,
Thika-Garissa Road,
P.O. Box 194-90119, Matuu

We thank all consultancy firms for the responses to this tender advertisement.

However, we regret that only qualified consultancy firms will be contacted.

Visit www.kenyan-jobs.com for many more jobs in Kenya

PURPOSE OF POSITION:

To develop a “Partnering Strategy” for WVS to guide how the program will identify local and international partners to implement emergency and rehabilitative projects on behalf of the program using WV Partnership and external resources. The Grants Unit Program Officer will develop and implement procedures to identify partner agencies throughout Somalia. The position will develop procedures to vet potential partner agencies in terms of programming capacity, implementation capacity, monitoring and evaluation capacity and financial management capacity. Moreover the position will develop standard reporting tools to track project performance and ensure accountable financial reporting. The GU Program Officer will develop and implement training tools to ensure that partner agencies’ adhere to standard programming and financial reporting mechanisms. The position will develop a standard Memorandum of Understanding for potential partner agencies. The position will engage an external monitoring group and develop standardized monitoring and evaluation tools to track partners’ performance. GU Program Officer will actively seek reputable implementing partner agencies throughout Somalia to undertake programming of WVS’s behalf to assist drought stricken communities in areas inaccessible to the program. The position will collate, analyze and report progress of implementing partners to WV Partnership.

KEY RESPONSIBILITIES:

Develop Tool and Procedures To develop standard vetting tools to assess potential partner agencies: programming capacity, implementation capacity, monitoring and evaluation capacity and financial management capacity. To develop standard programming and financial reporting formats. To develop standard MoU agreement and vet it for legal implications. Research partnering best-practice from UNOCHA (CHF), UNICEF, CARE, and WFP. To identify external consultants to monitor and evaluate implementing partners on behalf of WVS.

Development of Partnership Strategy Research partnering best-practice from UNOCHA (CHF), UNICEF, CARE, WV, OXFAM and CARE in Somalia and in other context. Review Global Fund partnering agreements, evaluations and Lesson-Learnt documents. In close coordination with Finance, Supply Chain, and Administration, draft a Partnership Strategy Specific to the needs of the Somalia context.

Identify Partner Agencies Attend Cluster Coordination meetings to identify potential implementing partners. Conduct Key Informant Interviews with agencies implementing partners experience and government officials to identify reliable partners Hold meetings with potential partners to vet their capacity to undertake projects on WVS behalf. Where possible, travel to field locations to access local partners capacity and monitor existing projects.

Establish Monitoring Mechanisms and Report In close collaboration with Ministry Quality, develop monitoring mechanisms to track performance of implementing partners Identify and contract external consultant to undertake ground-level monitoring and evaluation of local partners in areas where WVS does not have access Report to WV Partnership the progress of on-going projects on a quarterly basis

KNOWLEDGE, SKILLS & ABILIBIES:

REQUIRED: Qualifications: Education/Knowledge/Technical Skills and Experience The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: Educational level required: Degree in Social Sciences Technical Training qualifications required project management Experience: three years of experience in Humanitarian industry Proposal writing skills, international relations

If you are qualified and interested in the position, please visit our website to apply: https://jobs.wvi.org/webjobs.nsf/WebPublished/AD1E7C918DEB821F882578F000...

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