Grant and Compliance Coordinator, Somalia – Based in Kenya | ReliefWeb Skip to main content Labs Blog Mobile About Us Help Login / Register HomeUpdatesCountriesDisastersTopicsOrganizationsJobsTraining Print12 Dec 2014Grant and Compliance Coordinator, Somalia – Based in KenyaJobfromDanish Refugee Council—Closing date: 26 Dec 2014

(Kenyan nationals only)

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Background

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The Horn of Africa and Yemen (HOAY) Regional Office is based in Nairobi with country programs in Somalia, Kenya, Ethiopia and Yemen. There are also non-operational region-wide initiatives, focusing on advocacy and capacity building supported from the Nairobi Regional Office. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict and natural disasters.

About the job

The Grant and Compliance Coordinator will manage the Somalia grants portfolio by ensuring that all financial reporting is timely and meets all donor requirements. S/he will be the focal point for grant related compliance matters including building the capacity of staff.

Duties and Responsibilities

Grant management

Develop tools and carry out risk assessment of the grants in the portfolio to identify the Low, Medium and High risk projects in terms of complexity of compliance requirements, risk for DRC reputation due to fraud/corruption, remote management among other areas; for more streamlined grant management processes with support from the RO.Facilitate project kick off meetings ensuring staff and partners are aware of their programmatic, financial and compliance requirements.Review all Somalia grants on a monthly basis in terms of budget versus actual, identify areas of over or under expenditure, instigate remedial actions and liaise over required corrections.Review current grant progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken.In consultation with the Communications and Reporting and HAP Coordinators and the Finance department, assist in consolidating and/or quality control of reports, in relation donor requirements, original project proposal, and consistency in both narrative and financial reports.In coordination with Somalia Finance department, manage effective tracking of project income from the relevant donors.Maintain liaison with donors on matters related to grant management including attending donor and partner meetings at the Nairobi level.Facilitate the quarterly Portfolio Review in consultation with the Area managers and Technical Managers.Support best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps.Carry out periodic internal audit check in close consultation with Nairobi Compliance team.Maintain close working relationship with GPC Consortium partners to collect and collate project information, ensure the compilation of correct and accurate project reports and represent DRC with the donor at the Nairobi level.

Compliance management

In coordination with relevant staff, design, maintain and inform internal procedures, systems and tools to facilitate partner compliance with contractual obligations to donors.Carry out internal financial reviews to ensure that donor guidelines are implemented and followed, including financial, procurement and administrative aspects.Use the testing systems developed by the Regional Compliance Manager to ensure that all Somalia offices are following DRC’s financial and administrative policies.Carry out necessary training of staff on donor requirements.Conduct partner capacity assessments and plan capacity building sessions in conjunction with the field staff. Conduct and document periodic implementing partner reviews.

Grants System administration

Maintain and regularly update the Grants Management System for the all Proposals, Contracts, Reports, Donor Correspondence and related milestones.Responsible for hard and soft copy filling of original signed project and administrative organizational documents. Support the establishment of Area-level project filing systems.Focal point for submission of all Nairobi-level financial and narrative donor reports and managing correspondence/communication with donors.Any other task as given by the Program Development and Quality Manager and the SMT

About you

To be successful in this role you must have:

A degree in Finance, Administration or Accounting and certification in CPA ACCA. Possession MBA an added advantage.At least 5 years relevant experience with an international NGO in grant accounting and donor liasion. Donor report writing experience is highly required.Proven experience working with the major donors including DFID, EC, ECHO, SIDA, USAID, UNHCR, CHF, etc.Proven ability to prioritize tasks and meet deadlines and presentation skills.Ability to work independently and who is at the same time a good team-player.Excellent communication skills, calm and a good sense of humour.Proven commitment to accountable practicesFluent in written and spoken English.Willingness to travel frequently. Up to 35% travel in Somalia.Advanced MS Excel, Powerpoint and MS Word.How to apply:

Application process

Interested? Qualified candidates who meet the requirements for this position are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary. Apply for this position by clicking on the apply button or go towww.drc.dkand find the job on the list under current vacancies.

Applications close Friday 26 December 2014.****This is a national position. Salary and terms will be in accordance with DRC’s terms of employment for national staff in Kenya.

If you have questions or are facing problems with the online application process, please contactjob@drc.dk

For further information about the Danish Refugee Council, please consult our website www.drc.dk

Job ID: #763221 Training categories: Monitoring and Evaluation Country: Kenya Organization: Danish Refugee Council Theme: Coordination Job years of experience: 3-5 years Job type: Job How to apply HomeUpdatesCountriesDisastersTopicsOrganizationsJobsTraining About Us Help ReliefWeb Informing humanitarians worldwide. A service provided by

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Vacancy: Grant and Compliance Coordinator, Somalia – Based in Kenya
Kenyan Nationals Only

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Background: The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The Horn of Africa and Yemen (HOAY) Regional Office is based in Nairobi with country programs in Somalia, Kenya, Ethiopia and Yemen. 

There are also non-operational region-wide initiatives, focusing on advocacy and capacity building supported from the Nairobi Regional Office. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict and natural disasters. About the Job: The Grant and Compliance Coordinator will manage the Somalia grants portfolio by ensuring that all financial reporting is timely and meets all donor requirements.
S/he will be the focal point for grant related compliance matters including building the capacity of staff.

Duties and Responsibilities

Grant management

Develop tools and carry out risk assessment of the grants in the portfolio to identify the Low, Medium and High risk projects in terms of complexity of compliance requirements, risk for DRC reputation due to fraud/corruption, remote management among other areas; for more streamlined grant management processes with support from the RO.Facilitate project kick off meetings ensuring staff and partners are aware of their programmatic, financial and compliance requirements.Review all Somalia grants on a monthly basis in terms of budget versus actual, identify areas of over or under expenditure, instigate remedial actions and liaise over required corrections.Review current grant progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken.In consultation with the Communications and Reporting and HAP Coordinators and the Finance department, assist in consolidating and/or quality control of reports, in relation donor requirements, original project proposal, and consistency in both narrative and financial reports.In coordination with Somalia Finance department, manage effective tracking of project income from the relevant donors.Maintain liaison with donors on matters related to grant management including attending donor and partner meetings at the Nairobi level.Facilitate the quarterly Portfolio Review in consultation with the Area managers and Technical Managers.Support best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps.Carry out periodic internal audit check in close consultation with Nairobi Compliance team.Maintain close working relationship with GPC Consortium partners to collect and collate project information, ensure the compilation of correct and accurate project reports and represent DRC with the donor at the Nairobi level.In coordination with relevant staff, design, maintain and inform internal procedures, systems and tools to facilitate partner compliance with contractual obligations to donors.Carry out internal financial reviews to ensure that donor guidelines are implemented and followed, including financial, procurement and administrative aspects.Use the testing systems developed by the Regional Compliance Manager to ensure that all Somalia offices are following DRC’s financial and administrative policies.Carry out necessary training of staff on donor requirements.Conduct partner capacity assessments and plan capacity building sessions in conjunction with the field staff. Conduct and document periodic implementing partner reviews.Maintain and regularly update the Grants Management System for the all Proposals, Contracts, Reports, Donor Correspondence and related milestones.Responsible for hard and soft copy filling of original signed project and administrative organizational documents. Support the establishment of Area-level project filing systems.Focal point for submission of all Nairobi-level financial and narrative donor reports and managing correspondence/communication with donors.Any other task as given by the Program Development and Quality Manager and the SMTAbout you

To be successful in this role you must have:

A degree in Finance, Administration or Accounting and certification in CPA ACCA. Possession MBA an added advantage.At least 5 years relevant experience with an international NGO in grant accounting and donor liaison. Donor report writing experience is highly required.Proven experience working with the major donors including DFID, EC, ECHO, SIDA, USAID, UNHCR, CHF, etc.Proven ability to prioritize tasks and meet deadlines and presentation skills.Ability to work independently and who is at the same time a good team-player.Excellent communication skills, calm and a good sense of humour.Proven commitment to accountable practicesFluent in written and spoken English.Willingness to travel frequently. Up to 35% travel in Somalia.Advanced MS Excel, Powerpoint and MS Word.How to Apply:

nterested? Qualified candidates who meet the requirements for this position are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary. 

Apply for this position by clicking on the apply button or go to http://www.drc.dk/ and find the job on the list under current vacancies.

Applications close Friday 26 December 2014.

Salary and terms will be in accordance with DRC’s terms of employment for national staff in Kenya.

If you have questions or are facing problems with the online application process, please contactjob@drc.dk

For further information about the Danish Refugee Council, please consult our website www.drc.dk

Regional Compliance Specialist

Region of Eastern and Southern Africa

Number of positions: 2

About Plan

Founded about 78 years ago, Plan International is one of the oldest and largest children’s development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan is independent, with no religious, political or governmental affiliations and is an equal opportunity employer.

About the role

Based at the Regional Office of Eastern and Southern Africa (RESA) (or any of the Plan countries in the region) the Compliance Specialist’s role will be to provide oversight and analysis of the financial health of assigned projects while ensuring compliance to donor requirements. The Compliance Specialist will also contribute to proposal development focusing on budgeting for quality implementation and maximum cost recovery.

The person should have a minimum of 5 years’ experience in financial management, grants analysis

For a full job description and detailed personal specifications please click on:-

http://plan-international.org/where-we-work/africa/jobs/compliance-specialist

Type of Role: 2 years fixed term contract

Closing date: Friday, 12th December 2014

Reports to: Reporting to a Senior Manager within Plan Canada with administrative reporting to the Regional Head of Resource Mobilization

Reference and background checks will be carried out in conformity with Plan’s Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity.

Organization: Adeso - African Development Solutions
 Position Title: Grant Compliance and Internal Control Manager
 Reporting to: Chief Financial Officer – CFO
 Working with: All departments (e.g., Finance; Human Resources; IT; Programs; Communication; Logistics & Procurement etc.), program director, country director
 Program / Duty Station: Nairobi
 Starting Salary: Gross Kshs. 247,950 – 278,595 Monthly
 Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
 Position Summary: The Grant Compliance and Internal Control Manager will report to the Chief Financial Officer – CFO by monitoring and reporting results of the assessment of compliance procedures of Adeso and in providing guidance for the senior management team on matters relating to compliance.
The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.
S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he is member of the country programme core Senior Management Team is responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisation requirements, and overseeing information management related to grant and programme implementation. S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also makes recommendations for the Senior Management team to ensure on-going compliance.
 Position Purpose: The purpose of this role is to work alongside the country team and in close co-operation with the finance, procurement and human resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations
The Grant Compliance and Internal Control Manager will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.
Specific Roles and Responsibilities
 Donor compliance and Grant Management systems:Ensure full compliance with Adeso minimum operating standards for grant management, Internal control work with implementing partners when requiredImplement and manage Adeso process for grant management, equitable cost recovery, grants close out and sub-grant management when requiredCoordinate grant management between fields based programme staff, Nairobi and other offices.Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets.Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contractsAct as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlinesVerify that financial reports are coherent and adhere to donor and Adeso standards before submissionCoordinate the development, implementation and review of the organisational internal control strategy for the country programmeQuarterly travel to Adeso field office to review the control in place and suggest any improvement if needed.Perform systems audit of Adeso Country offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures.Disseminate donor and Adeso standards to relevant personnel at the beginning of the processEnsure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist)Submit monthly compliance report to his/her supervisor.Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures.Conduct regular visits to field offices and project sitesConduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field basesEnsure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation.Developing staff and providing guidance and technical advice where necessary.Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulationsAssist the Chief Finance officer and Adeso program management in responding to internal audit requirementsContribute to the country strategic and operational planning and reportingBachelor’s degree from a reputable university. An advanced degree will be an added advantage;Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant making;Experience of managing USAID funds and ensuring compliance with USAID requirements.Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.Understands risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documentsAbility to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levelsDemonstrated ability to develop and maintain effective project files for accountability and audit purposesProfessional qualifications; ACCA or CPA;Extensive experience of managing grants with donors and working with civil society organisations.High level skills in coaching, mentoring, capacity building, team development, around management of accountabilities and compliance in relation to donor fundingAbility to work as a team with programme staff at all levels without holding any direct line management authorityDemonstrated ability to lead teams with members of extremely varied skills, experience and backgroundAbility to and experience of establishing partnership management and monitoring protocols with local NGO partnersDemonstrated ability to remain positive and productive in a harsh climatic environment.This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by 26th September 2014.
Each application should be addressed to the Regional Human Resources Manager and include the following:An updated CV; andAn application letter which should include remuneration requirements and contact information for three work-related referees.Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

The Grant Compliance and Internal Control Manager will report to the Chief Financial Officer – CFO by monitoring and reporting results of the assessment of compliance procedures of Adeso and in providing guidance for the senior management team on matters relating to compliance.

The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.

S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he is member of the country programme core Senior Management Team is responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisation requirements, and overseeing information management related to grant and programme implementation. S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also makes recommendations for the Senior Management team to ensure on-going compliance.

POSITION PURPOSE

The purpose of this role is to work alongside the country team and in close co-operation with the finance, procurement and human resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations

The Grant Compliance and Internal Control Manager will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.

SPECIFIC ROLES AND RESPONSIBILITIES

Donor compliance and Grant Management systems:

Ensure full compliance with Adeso minimum operating standards for grant management, Internal control work with implementing partners when requiredImplement and manage Adeso process for grant management, equitable cost recovery, grants close out and sub-grant management when requiredCoordinate grant management between fields based programme staff, Nairobi and other offices.Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets.Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contractsAct as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlinesVerify that financial reports are coherent and adhere to donor and Adeso standards before submission

Internal Control Review:

Coordinate the development, implementation and review of the organisational internal control strategy for the country programmeQuarterly travel to Adeso field office to review the control in place and suggest any improvement if needed.Perform systems audit of Adeso Country offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures.Disseminate donor and Adeso standards to relevant personnel at the beginning of the processEnsure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist)

6.Submit monthly compliance report to his/her supervisor.

Training:

Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures.Conduct regular visits to field offices and project sitesConduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field basesEnsure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation.

5.Developing staff and providing guidance and technical advice where necessary.

Audit:

Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulationsAssist the Chief Finance officer and Adeso program management in responding to internal audit requirements

Other

Contribute to the country strategic and operational planning and reporting

SKILLS AND QUALIFICATIONS

Essential:

· Bachelor’s degree from a reputable university. An advanced degree will be an added advantage;

· Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant making;

· Experience of managing USAID funds and ensuring compliance with USAID requirements.

· Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.

· Understands risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;

· High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents

· Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels

· Demonstrated ability to develop and maintain effective project files for accountability and audit purposes

· Professional qualifications; ACCA or CPA;

Desirable:

· Extensive experience of managing grants with donors and working with civil society organisations.

· High level skills in coaching, mentoring, capacity building, team development, around management of accountabilities and compliance in relation to donor funding

· Ability to work as a team with programme staff at all levels without holding any direct line management authority

· Demonstrated ability to lead teams with members of extremely varied skills, experience and background

· Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners

· Demonstrated ability to remain positive and productive in a harsh climatic environment.

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org,quoting the position in the email subject matter, by26th September 2014.

Each application should be addressed to the Regional Human Resources Manager and include the following:

• An updated CV; and

• An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and female candidates are encouraged to apply.

Job title: Finance / Admin and Compliance Manager, Kenya
Location: Nairobi, Kenya with a frequent travel to Isiolo, Baringo and Tana River counties of Kenya
 Responsible to: Country / Representative and Programme Steering Committee
 Starting date: Mid July or 1st August 2014
Working hours: Full time (40 hours per week)
Type of contract: fixed contract-one year with a possibility of extension
Background: The Pastoralist Resilience Consortium consisting of Regional Centre for Pastoralist Elders (RCPE), Global Peace and Prosperity Initiative (GLOPPI) and GTDO would like to recruit a dynamic and energetic person as Finance/Administration and Compliance Manager in Kenya. This position reports to the project steering committee and Country Representative/Director-GLOPPI who is also the programme director/leader of the consortium. The position forms part of the Senior Management Team of the Pastoralist resilience consortium in Kenya. Final offer of the position will be subject to the approval/release of funds.

This is a great opportunity for experienced finance professionals to play a key role in achieving our visions by providing effective financial management and accounting support to the consortium and to the organisations.Provide financial management support across the consortium programDevelop, implement and monitor internal financial control management systems.Develop or review and update financial policies and procedures and ensure approval of any changes.Ensure timely financial reporting in accordance with consortium financial policiesReport timely on financial matters and operational matters of projects to donors and Country Representative/Director and Programme Steering Committee.Develop quarterly financial reports of the programme and submit to the donor. Ensure financial reports are produced timely and in accordance with consortium policy and procedures and donor requirements.Ensure that budget is available for all the financial transactions and appropriate supporting documents and avoid over-spendingEnsure that the financial system is effectively functioning and authorization levels are appropriate to the structure of the country programme.Ensure financial, procurement and budgetary guidelines and controls are in place.Manage and supervise the finance staffMonitor the financial position of the consortium and propose measures to guarantee continuous liquidity for attainment of consortium goals.Enhance financial management capacity of partner NGOs and community based organisations such as pastoralists’ associations(PAs).Train the finance team and PAs on project financial management.Develop the bank reconciliation reportsEnsure effective grant management as per the consortium policy and performance targets.Ensure that effective financial systems is in place in line with donor regulations/requirementsEnsure timely request for transfer of funds from the donors through established procedures.Ensure that no expectations are raised in the field for which budget is unavailable.Ensure that the programme administrative system is update and up to the international standardsEnsure that contributions of the personnel to the programme is documented and appropriately filed.Assure that all assets are well registered, maintained, and filed in line with donor regulation.Ensure that HR system is functional and that all staff issues are addressed timely.Ensure that programme complies with donor policies/requirements and organizational policies and procedurePay regular visits and ensure the field offices comply with the donor requirements/donor and organizational policies and procedures.Ensure that consortium complies with income tax regulations of Kenya.Qualifications/Competencies and Experience:The ideal candidate will have a University degree majoring in finance, with a professional qualification in the field of Accounting (ACCA, CPA, ACEA, ACA, AMCA or equivalent).You will have at least 3 years working experience in finance management in an INGO environment, with three years grant accounting experience.Relevant experience in setting up training in project finance.At least 2 experience in managing consortium financeAt least 3 years experience in developing financial systems (policies and procedures) for a consortium programme and/or for organizations.At 2 years experience in launching a programme financial system and Sun System etc and ensuring its effectiveness and efficiency.At least 2 years experience in capacity building of partners in financial management.At least 3 years experience in working with institutional and non-institutional donors and intergovernmental organizations.Experience in working with pastoralist communities and in Arid and semi-arid lands preferably Isiolo, Baringo and Tana-river counties.You will have practical knowledge of accounting packages and software (Excel and or Quick books, SUN systems etc preferably Sun-system) and proficiency in Microsoft office.Excellent communications skills and commitment to the consortiums’ vision, mission and values. Fluency in English required.Must be Kenyan and a person with high level of integrity, transparency and accountability.If you think you meet the job specification, please send your CVs/Resume and motivation letter (specifying your achievements and why you think you are the right person for this position) to consortium2014@yahoo.com and consortiumresilience@gmail.com not later than 8 July, 2014. Please put Finance/Admin and Compliance Manager-Kenya in the subject line of your email. Because of the urgency of this position, we will review the applications regularly as we receive. Female candidates are encouraged to apply. Unfortunately, only shortlisted candidates will be contacted.

The Salaries and Remuneration Commission is an independent Commission established under Article 230 of the Constitution of Kenya 2010, with the mandate to set and regularly review the remuneration and benefits of all State Officers and to advise the National and County governments on the remuneration and benefits of all other public officers. In carrying out its mandate, the Commission has to take into account the principles of; fiscal sustainability of the public compensation bill, attraction and retention of requisite skills for service delivery, productivity and performance, transparency and fairness and equity.
The Commission seeks to recruit qualified and competent staff to fill the following vacant position: Principal Analyst - Compliance, M&EJob Summary: The job holder will be responsible to the Deputy Director, Research and Compliance and will be involved in carrying out compliance checks and audits, and monitoring and evaluation. The position will support Research, Policy Analysis and Compliance relevant to remuneration and benefits in the public sector.
Collect, analyze and utilize research data to assess the remuneration practice of public institutions.Participate in comparative studies of remuneration approaches and make appropriate recommendations on future trends.Develop, coordinate and maintain a database of relevant baseline survey information.Develop operational reporting template that facilitate the acquisition and aggregation of data from public institutions.Follow up on monitoring and evaluation exercises for various initiatives in SRC.Master’s degree in Economics, Statistics or any other relevant analytical area of study.Bachelor’s degree in Economics, Statistics, mathematics or related field.At least five (5) years of relevant experience.Demonstrate practical knowledge of economic/econometric, statistical analysis, public finance management principles and processes.Appreciable knowledge and practice in monitoring and evaluation environment.Demonstrate basic understanding of public sector policy analysis.Practical knowledge in the field of economic policy analysis.Leadership and integrity qualities as set out in chapter six of the Constitution and demonstrated compliance to the Public Service Values and Principles as defined in the Constitution.Ability to appropriately breakdown complex information into analytical reports.Ability to work under pressure/deadlines.Detail-oriented and organized.Excellent communication and report writing skills.Must be proactive.Excellent knowledge of relevant computer packages.Salary Scale: Ksh. 65,000 x 10,0000 – 75,000 x 10,000 – 85,000 x 10,000 – 95,000 x 10,000 – 105,000 x 10,000 – 115,000 x 10,000 – 125,000 x 10,000 – 135,000 x 10,000 – 145,000
 Qualified candidates should submit their applications together with detailed Curriculum vitae, copies of academic and professional certificates and testimonials in a sealed envelope clearly marked at the top “Application for the position of………..(indicate the position applied for)” and mailed OR delivered to:
The Commission Secretary
Salaries and Remuneration Commission
Williamson House, 6th Floor
4th Ngong Avenue
P.O. Box 43126 – 00100
Nairobi
Applicants should also indicate current salary and give the names of three referees who must be familiar with your previous work/academic experience indicating their telephone, postal and email address.
Deadline for application 23rd May, 2014
All applicants for these positions must be compliant with Chapter 6 of the Constitution on integrity and leadership and Article 232 on values of the Public Service. Salaries and Remuneration Commission is an equal opportunity employer. Canvassing will lead to automatic disqualification. Qualified persons irrespective of their gender, age, race, culture, religion or disability are encouraged to apply. Only short listed candidates will be contacted.

The Kenya Episcopal Conference wishes to announce the following vacant positions in our Kenya AIDS Response Program (KARP) whose operations will be mainly in Nyanza, Western and Rift Valley. Both positions will be based in Kisumu.
Cross-Cutting Required Skills/qualities
These skills are necessary for all the team members due to the nature of team approach and operations:Suitable computer skills in Microsoft Word, power point and Excel.Strong organizational skills and ability to work in a team-oriented, culturally diverse environment.Excellent interpersonal skills, sound judgment, communication skills, and ability to identify and resolve policy and operational constraints effectively.Ability to handle multiple tasks simultaneously, set priorities, and work independently.Excellent verbal and written communication skills.Fluency in English.Ability to facillitate learning experience using innovative training methodologies and mentor other other clinical staff.Have excellent facilitation skills with emphasis on adult learning techniquesCompetent practitioners in their areas of specializationParticipate in the development of the continuation application documentation and breaking down of specific roles for direct reports.Prepare monthly activity schedules as per the annual work planMust be mature, respectful and a person of attested integrity/high stewardship of resourcesIs a committed ChristianIs able to serve people of all types of temperament.Project Admin & Compliance OfficerEnsuring donor regulations as well as organizational policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal, unethical, or improper conduct.Monitors, and as necessary, coordinates compliance activities of other departments (e.g., Project management, Technical Assistance team etc.) to remain abreast of the status of all compliance activities and to identify trends.In collaboration with the project management team, Identifies potential areas of compliance vulnerability and risk; develops/ implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.Provides reports on a regular basis, and as directed or requested, to keep the senior management informed of the operation and progress of compliance efforts.Works with the Human Resources office and others as appropriate to develop an effective compliance training program.Follow up with the KARP- Local Partner Treatment Facilities (LPTFs) on compliance issues and prepare requisite reportsIn charge of maintaining the office’s efficiency by organizing logistics,Assets management and overseeing other clerical staff members.Academic & Professional QualificationsKnowledge of donor practices and USG accounting for grants and/or cooperative agreements essential (USAID/CDC)Bachelors degree in Business related field from a recognized University.Diploma in Project management or MBA will be an added advantage.A minimum of 3 years working experience in a USG funded program.Senior Program and Clinical Services Officer
The Program Officer will plan and perform day-to-day implementation of HIV and care and treatment services at KARP supported treatment facilitiesFacilitate ,planning and implementation of HIV care and treatment services and activities at our supported Local Partner Treatment Facilities (LPTFs)Provide on-going supervision of HIV care and treatment programs at our Local Partner Treatment Facilities (LPTFs)Co-ordinate mentorship of facility staffProvide mentorship to facility staff in grants management and preparation of monthly finance and programmatic reportsPreparation and review of sites budgets, work plans, reports and other technical papersAssist in program monitoring and evaluationA qualified and licensed Clinician /Registered NursePost graduate qualification in public health/project management will be an added advantageAt least three years’ experience in program planning and managementExperience with HIV/AIDS programmingExperience in managing USG funded grantsClinical experience in HIV managementStrong supervisory and management skillsFor more details, please visit our website: www.catholicchurch.or.ke (jobs and careers)
Send your application letter and detailed CV only indicating telephone number and the names of 3 referees to:
The Secretary General
Kenya Episcopal Conference
Email: hr@catholicchurch.or.ke
Deadline: Wednesday, 13th February 2013
Our Recruitment Procedures shall be followed. Only shortlisted candidates will be contacted

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Position: Compliance Officer (Insurance Industry)
Company profile: Our client a reputable leader in the General Insurance industry with operations in East Africa – Kenya, Uganda, Tanzania and Rwanda - seeks highly qualified and experienced individuals for the positions below for the Nairobi Office
 Assessment of the key compliance risks and steps being taken to address themAssessment of how the various parts of the insurer are performing against compliance standards and goalsMaterial compliance violations or concerns involving any management or staff and status of any investigations or actionsMaterial fines or other disciplinary actions taken by the IRA in respect of the insurer or any employeeThe compliance officer has the authority and obligation to promptly inform the chair of the board directly on major non-compliance by a member of management or by the insurerPromote an ethical corporate culture that values responsible conduct and compliance with internal and external obligationsIdentify, assess, report on and address key legal and regulatory obligations, including obligations to the authorityEnsure the insurer monitors and has policies, processes and controls in respect of the key areas of legal, regulatory and ethical obligationHold regular training on key legal and regulatory obligations Facilitates the confidential reporting by employees of concernsAddress compliance shortcomings and violationsConduct regular assessments of the compliance function and the compliance systems and implement or monitor needed improvementsMinimum Educational (or other qualifications) requiredUniversity Degree in related filed (insurance, risk)Professional Accounting qualification i.e. CPA-K/ ACCA/ACIIAt least three years experience in management within the insurance industry;IT proficiency- Computerized accounting system skills e.g., Orion, AIMS, Premium;Organization & Planning SkillsCommunication SkillsAnalytical/Research SkillsTime management skillsProblem SolvingTeam Building SkillsInterpersonal AbilitiesMulticultural SensitivityProblem-SolvingTo apply for this position send your CV to mycv@myjobseye.com  quoting the position in the subject line and preferred location. Kindly also mention your current/ last salary and benefits. Only shortlisted candidates will be contacted

The Kenya School of Law is a Postgraduate Training Institution run under the auspices of the Council of Legal Education Act, Cap. 16A of the Laws of Kenya. The core mandate of the Council of Legal Education is inter alia to train for legal professional development and in particular to train lawyers for entry into the legal profession as Advocates of the High Court of Kenya. For over 40 years the School has discharged this mandate under the leadership of the office of the Attorney General and the Ministry of Justice National Cohesion and Constitutional Affairs. From 2006, however, the School became a Semi-Autonomous Government Agency (SAGA) with an expanded mandate and reviewed terms of service for its staff.
The core functions of School as currently constituted includes provision of the following services;-Advocates Training and Paralegal Studies;Continuing Professional Development, Projects and Legal ResearchAccreditation and enforcement of compliance by legal education and training institutionsIn order to effectively meet these expanded functions the School wishes to recruit full time high calibre personnel who will join the existing strong team of staff to help it realize its vision of being the preferredcentre of excellence in legal education and training in the Eastern Africa region and beyond.
We are looking for independent, strategic actors who are in good health, are ICT literate, customer oriented, and can lead change.
Specifically we seek to recruit:-
REF: CLE/KSL/HR05/17 KSL 4 4 Positions
Reporting to the Assistant Director, Continuing Professional Development, Projects and Research, (CPD P & R), the incumbent will assist in identification, planning and coordination of specific training programmes, projects or research.
The successful candidate will:Possess a LLM degree or equivalent from a recognized university;Have served for a minimum of 10 years, 5 of which should be in an academic institution in a teaching capacity. Experience in consultancy or project work will be an added advantage;Have the ability to coordinate and conduct short-term legal training programmes;
REF: CLE/KSL/HR05/18 KSL 5 1 Position
Reporting to the Assistant Director, Continuing Professional Development, Projects and Research, (CPD P & R), the incumbent will teach short training courses and carry out research. The incumbent will also assist in the planning and coordination of specific programmes or projects within the sub-directorate.
The successful candidate will:Possess a LLM degree or equivalent from a recognized university;Have served for a minimum of years 5 of which 3 should as an academic in a legal training institution or as a consultant.Qualifications / experience in consultancy / project work will be an added advantage;Have the ability to coordinate and conduct short-term legal training programmes;
REF: CLE/KSL/HR05/19 KSL 5 2 Positions
Reporting to the Assistant Director, Advocates’ Training Programme and Paralegal Studies, (ATP & PS), the incumbent will provide teaching, research, and assist in planning and coordination of academic programmes in the School.
The successful candidate will:Possess a LLM degree or equivalent from a recognized university;Have served for a minimum of 5 years, 3 of which should be in an academic institution in a teaching capacity.Have the ability to conduct legal training at a practical level;
REF: CLE/KSL/HR05/21 KSL 6 2 Positions
Reporting to the Assistant Director, Continuing Professional
Development, Projects and Research, (CPD P & R), the incumbent will teach short training courses and carry out research. The incumbent will also assist in the planning and coordination of specific programmes or projects within the sub-directorate.
The successful candidate will:1. Possess a LLB degree or equivalent from a recognizeduniversity;2. Have served for a minimum of years 5 as an academic in a legal training institution or as a consultant.3. Have the ability to coordinate and conduct short-term legal training programmes;
REF: CLE/KSL/HR05/20 KSL 6 1 Position
Reporting to the Assistant Director,Quality Assurance, Compliance and Accreditation, the incumbent will be responsible for ensuring that regulations, rules, policies and laws are adhered to.
The successful candidate will:Possess an LLB degree or equivalent from a recognized university. A post graduate degree and additional academic qualifications in public relations will be an added advantage;Have served for a minimum of 5 years in legal practice or related position;Have demonstrated strategy to enforce rules and regulations;Performance Contracting and ISO
REF: CLE/KSL/HR05/22 KSL 7 1 Position
Reporting to the Assistant Director Finance & Administration, the incumbent will coordinate and report on the ISO 9001:2008 Quality Systems processes and Performance Contracting functions of the School.
The successful candidate will:Hold a Bachelor of Commerce, Economics or Social Science degree or equivalent;Have a minimum of 3 years work experience in a busy organisation;Knowledge of ISO International Standards and PerformanceContracting will be a definite advantage.
Note that all candidates will eventually be required to produce Certificates of Good Conduct.
Competitive remuneration package and benefits will be offered to the successful candidate.
All applications should include the job reference number, a reliable email address, day-time telephone contact and must be accompanied with a detailed curriculum vitae and copies of relevant certificates. 
The Director / CEO,
Kenya School of Law,
P. O. Box 30369-00100,
Nairobi.
So as to reach him not later than 1st September 2012
Please note that due to the high number of applications anticipated, it will not be possible for us to respond to each application and only shortlisted candidates will be contacted.
Those who had applied for the above positions before need not re-apply.
CLE / KSL is an equal opportunity employer.

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS. We are working in 15 countries around the world to provide HIV prevention, care, and treatment services for children, women, and families—with a mission to eliminate pediatric AIDS. EGPAF in Kenya is currently looking to recruit for the following 2 positions:
 1. Senior Awards and Compliance Officer 
Reporting to the Director of Operations, the senior awards and compliance officer will assess and enhance the prime award management of the country office(s).
She/he will be the technical specialist in all aspects of country office prime award management and will work to support the prime awards leadership teams of the entire country program.
In partnership with the Operations and Senior Management teams, the A &C Officer will assess and enhance the compliance of the country office(s) with Foundation’s global and country-specific policies and procedures, donor rules and regulations and host country laws.
The individual will identify compliance gaps, analyze the causes of gaps, and work with staff and management to build capacity, enhance general awareness of compliance issues, and assist with the development of action plans that address gaps and strengthen internal controls, systems, and procedures.
To succeed in this role, you require:Advanced university degree in relevant field of study (such as accounting or business).Minimum 8 years’ experience in at least one of the following areas: grants management, contract management, finance, accounting. Previous auditing and training experience are highly desirable.Experience with managing USG funding is required; experience with managing other major international donor funds and working with an international non-profit/non-governmental organization (NGO) preferred.The Data Officer will support the MAISHA project in overseeing the M&E portfolio and technical aspects (including mapping, database management, etc.) of all PMTCT, HIV prevention and care interventions across Nyanza Region in Kenya. S/he will develop a comprehensive Monitoring and Evaluation Plan and System for MAISHA Project. Will work closely with the ministry of health to enhance collection, analysis and utilization of quality district and provincial HIV related data. Lead the tracking progress of elimination of pediatric HIV in the project. Support M&E capacity building activities, including building technical capacity of health workers in collecting and collating data. Contribute to programme management through timely processing and dissemination of M&E findings and best practices to facilitate evidence-based planning, learning and programme decision-making. Undertake periodic review of the implementation and operation of the monitoring and reporting mechanism; including the preparation of best practices and lessons learned.
 To succeed in this role, you require:Diploma in Health Records. A Bachelor’s Degree in social sciences, Information Technology, or any other related field will be an added advantage.Advanced experience with Excel is required; demonstrated skill in statistical analysis.At least 2-years’ experience in project monitoring and evaluation.If you believe you are the candidate we are looking for, please submit your application attaching current resume’ to: kenyarecruitment@pedaids.org.
The closing date is 15th August 2012
Only short listed candidates will be contacted

Jhpiego, an affiliate of Johns Hopkins University is recruiting for an upcoming USAID health service delivery program in South Sudan’s Central and Western Equatoria States. This program, an Associate Award under the Maternal and Child Health Integrated Program (MCHIP), seeks to increase access to quality basic health services at both the facility and community levels. Maternal and child health, along with family planning, reproductive health, HIV/AIDS, Malaria, and water & sanitation will be the technical foci of project interventions.
 Finance and Administration Manager
Finance and Administration Manager will provide leadership in overseeing the financial and contractual aspects of the project including accurate financial, contractual and administrative reporting to the management team and external agencies and to ensure compliance of USAID and Jhpiego rules and regulations.
 Compliance Manager will provide a full range of compliance, financial and operational audits. S/he will assist in the development of a grant making strategy and the designation of subgrants to organizations providing services and support to the project, ensuring that the strategy is in compliance with USAID and Jhpiego rules and regulations.
Grants Officer will contribute to timely and cost-effective program implementation, reporting of activity results and meeting of program deliverables. S/he will oversee the financial capacity building of all subgrantees and provide practical operational guidance to build the technical and management capacity of the local organizations, as well as their capacity to secure support.
 Administrative Officer will provide support in the areas of vendor management, contracts, purchasing, office management, travel and document compilation, editing and proofreading for Jhpiego/South Sudan country
office.
South Sudanese applicants strongly encouraged to apply.

(Nairobi based with regular travel in the Horn of Africa Region) The Danish Refugee Council (DRC) Regional Office for the Horn of Africa & Yemen, is seeking a qualified candidate for the position of Regional Compliance Officer. The Regional Compliance Officer will assist the grant management team in ensuring that all DRC HoA operations are implemented within the acceptable DRC and donor guidelines.
He/She will be the focal point for DRC HOA compliance matters. Implement and maintain testing systems to ensure that all offices are following DRC financial, procurement and administrative policies and accepted accounting principles.Carry out internal financial reviews to ensure that donor guidelines are implemented and followed; including financial, procurement and administrative.Responsible for keeping an updated file and overview of authorizations / delegation of authority for whole region, including bank signatories.Carry out necessary training of finance and non-finance staff to ensure that DRC and donor requirements are met.Conduct partner capacity assessments. Induct partner organizations in DRC and relevant DRC and donor requirements and monitor their performance against such. Conduct partner reviews.Receive and review financial donor reports from budget holders prior to submission to donors.Lead on external audits in the region. Coordinate pre-audit document completion.Lead on compliance issues at kick-off meetings throughout the region.
A Degree in Accounting and at least 3 years relevant experience with an international NGO in grant accounting, proven experience working with the major donors. EC, ECHO, CHF, USAID, UN & DANIDA, among others, a pro-active person who is able to work independently and who is at the same time a good team-player, excellent communication skills, calm and a good sense of humour, proven commitment to accountable practices 
Knowledge of working in Somali region or similar challenging environments, experience in training non-finance staff, advanced MS Powerpoint user and audit background
Qualified candidates are invited to submit their applications including a one-page cover letter with details of current and expected salary and CV to drcjobs@drchoa.org. Please indicate “Regional Compliance Officer” as the subject heading. The closing date for receiving applications is 13 July, 2012.

The Eastern and Southern African Trade and Development Bank commonly known as the PTA Bank, is a development and financial institution established as part of the Common Market for Eastern and Southern Africa (COMESA) economic arrangements. The Bank’s objective is to provide short and medium term finance to support viable projects and trade finance activities in member states.
The Bank is looking for a self motivated and results oriented individual to join a team committed to building a world class financial institution. The Bank offers competitive tax free salaries and benefits commensurate with the standards of excellence that it expects. Interested and qualified candidates from member countries are therefore invited to apply for the following position:
Director, Compliance and Risk ManagementAs champion of the Bank’s Enterprise-wide Risk Management (ERM) framework, the Director shall facilitate the execution of the ERM process and infrastructure. He also assesses risk and recommends appropriate mitigating measures on various areas of risk. The Director shall support the Board of Directors and the Board Audit Committee, the President/CEO, Management Committee, Business and Support departments in the efficient and effective management of the Bank’s ERM framework in line with best practices.Masters’ degree in Economics, Accounting/Finance, Business Administration or related fields. Candidates with recognized professional qualifications in banking, accounting, finance and certified compliance and risk accreditations shall have an added advantage.A minimum of 8-10 years of progressive management experience, in banking, treasury management, accounting/finance, audit and compliance and risk management. Candidates with development finance or commercial banking exposure will have an added advantage.Demonstrated ability to accumulate, summarize and interpret risk reports.Excellent communication, facilitation and interpersonal skills with ability to work in a multicultural setting.Advanced computer skills in MS Word/Excel/Power Point and related risk application software.Applications should include a resume, recent passport size photo, full Contact address and the names and addresses of three referees. Candidates must be nationals of member countries and have a good knowledge of the operating environment. Only shortlisted candidates will be contacted for interviews. All inquiries should be sent to kifIe.hamzaptabank.org Applications should be sent to the following address on or before May 31, 2012:Director, Human Resources and Administration
The Eastern and Southern African Trade and Development (PTA Bank)
Bishop’s Road, NSSF Complex 22nd Floor
P. 0. Box 48596 00-1 00
Nairobi
Kenya
Member Countries: Burundi, China, Comoros, Democratic Republic of Congo, Djibouti, Egypt, Eritrea, Ethiopia, Kenya, Malawi, Mauritius, Rwanda, Seychelles, Somalia, Sudan, Tanzania, Uganda, Zambia, Zimbabwe and the AfDB as an institutional member.

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CARE International in Kenya is looking for well organized and highly motivated individuals who are result - oriented to fill the following positions:

Workshop Foreman

Ref: WF: 03/2012

Based in Dadaab

Reporting to the Technical Services Coordinator, the Workshop Foreman will be responsible for ensuring workshop capacity, proper supervision, staff motivation and technical guidance on fleet maintenance and repairs.

The incumbent will be called upon to assist the Technical Services Coordinator in report writing and in the absence of the Coordinator, take charge of all the units of the department.

Auto Mechanic

Ref: AM: 03/2012

Based in Dadaab

5 Positions

Reporting to the workshop foreman, the Auto Mechanic will be repairing and servicing fleet booked into the workshop, diagnosing faults in the fleet and determining the extent of repairs required.

Strip, fit and replace components on fleet of various makes, types and kinds.

S/he shall undertake inspections, repairs and routine preventative maintenance for fleet in Dadaab region and ensure that all vehicles, plant and equipment meet or exceed set repair and maintenance standards.

Audit and Compliance Officer

Ref: ACO: 03/2012

Based in Nairobi

Reporting to the Audit and Compliance Manager, the incumbent will directly support the Country Office by carrying out assignments including audits and trainings to ensure compliance with internal and external requirements including donor regulations.

The incumbent will also take lead in risk identification, reporting and follow-up to ensure recommendations are implemented to mitigate those risks.

The detailed job description can be reviewed on our website; www.care.or.ke

Applications

If you feel you meet the requirements for any of these positions, send your application letter indicating the reference number, title of the position along with an updated CV and telephone contacts of three professional referees to:

The Human Resources & Development Manager,
CARE International in Kenya,
Email: Vacancies@care.or.ke

so as to be received not later than 16th March, 2012.

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity.

Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process.

(Application, interview, meeting, processing, training or any other fees).

Job Description

Position : Risk Management & Compliance Officer.

Reporting to :

i) Operationally: Chief Executive Officer
ii) Functionally: Board Risk Committee

Overall Responsibility

To partner with management to provide continual risk assessment and in the development of comprehensive policies, procedures, compliance training, protocols, internal investigations, plans and implements risk management strategies and processes.

Key Tasks, Duties and Responsibilities

Strategy:

Evaluate the strategies, policies, standards, procedures and related practices for the management, and recommend appropriate changes.Proactively participate in developing and managing organizational plans for continuity of business operations and information processing systems in the event of a disruption.In liaison with departmental managers, initiate follow-up action to ensure implementation of audit recommendations.Identify areas of improving the company’s performance and efficiency through optimal utilization of resources and avoidance of waste.Assess the adequacy of management decisions and their effectiveness to help maximize operational efficiency in a competitive market environment.Evaluate the logical, environmental, and infrastructural IT security to ensure that it satisfies the organization’s business requirements for safeguarding IT assets against unauthorized use, disclosure, modification, damage, or loss.Proactively contribute to systems design, planning and development with particular emphasis on systems security and controls.Safeguard company assets against loss, misuse, damage or unauthorized disclosure.Carry out operational audit designed to identify bottlenecks and shortcomings in our systems, and propose remedial measures.Continuously review and monitor existing systems to improve their effectiveness and to ensure that agreed policies and procedures are adhered to at all times.Continuously review the effectiveness and efficiency of the organization’s implementation of ongoing management information systems and infrastructure to ensure that they adequately support the organization’s business objectives.Evaluate the methodology and processes by which the business application system development, acquisition, implementation, and maintenance are undertaken to ensure that they meet the organization’s overall strategy and objectives.Evaluate business systems and processes to ensure that risks are managed in accordance with the organization’s business objectives.Compiling and discussing reports detailing findings, implications and recommendations for system improvements.Evaluate application of internal operational guidelines/manuals, identify deviations and recommend appropriate changes whenever necessary.
Evaluate the payment, receipting, debiting, claims processing and credit control procedures to ensure compliance with approved authority and budgetary levels.Undertake ad hoc check on the usage of petty cash to ensure that it is used for authorized purpose and that the float limit is adhered to.Evaluate the efficiency of the accounting and book-keeping systems to ensure that the control accounts at all times tally with the subsidiary records and that an audit trail is at all times available.Person Specifications:

Academic Qualifications
Relevant Business related Bachelor’s degree

Professional Qualifications
Qualification in Risk Management/Audit and Insurance

Experience
5 years experience in Insurance Risk Management

If you meet the above minimum requirements, send your c.v to henry@gakenya.com indicate the position applied for on the email subject line so as to be received on or before March 15, 2012.

The Commission on Administrative Justice (Office of the Ombudsman) is an Independent Constitutional Commission established under section 59 of the Constitution of Kenya.

Its core mandate is to investigate any conduct in state affairs, maladministration, complaints of abuse of power, unfair treatment, manifest injustice or unlawful, oppressive, unfair or unresponsive official conduct within the Public Sector, and to generally ensure compliance with the tenets of integrity, good governance and responsiveness.

In order to deliver on its mandate, the Commission wishes to fill the following key positions with suitably qualified candidates.

1. Position: Deputy Secretary – Office of the Chairperson

Key Tasks

Acts as personal assistant to the Chair;Drafts legal presentations to be made by the Chair;In consultation with Deputy Secretary, Legal & Advisory, ensure all complaints, Inquiries, Hearings, Litigation, Advisories or mediations charged to the Chair are appropriately and timely addressed.Ensures protocol and administrative arrangements for the Chair and Commissioners ;In instances of local and international presentations, ensures itinerary and programmes are synchronized.In consultation with the Deputy Secretary - Communication and Media, prepare media briefs for the Chair;In consultation with the Chair, and in his absence, sign correspondence on behalf of the Chair;Reviews and advices the Chair on new legislative provision and emerging jurisprudence;Any other duties that may be assigned from time to time.Masters degree and a Bachelor of Laws from a university recognized in Kenya.Diploma in Law from the Kenya School of Law;Practicing Advocate of the High Court of Kenya;Must demonstrate proficiency in use of Computer Applications;At least 5 years proven progressive work experience at senior management level in a law firm, institution handling human rights or administrative issuesMust meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.2. Position: Deputy Secretary – Finance & Administration

Key Tasks

Oversees the efficient and effective provision of all the support services the Commission provides;Puts in place policies and strategies to ensure structures are managed by professional and competent staff;Ensures implementation of best practices and maintenance of the same in finance, human resource, procurement and administration functions;Ensures management of the financial systems so as to ensure timely service delivery and integrity of the systems;Ensures the procurement processes are efficient and meet integrity requirements;Ensures the human capital component of the Commission is well motivated and has a professional and positive work ethic;Oversees the management of the administrative component to ensure it is efficient and effective;Ensures adequate security is provided as required for Commissioners and in all areas of the Commission’s work;Prepares periodic reports providing the status of the various areas for monitoring and evaluating purposes;Any other duties that may assigned from time to time.Bachelors and Masters Degree in a relevant field.Extensive knowledge in Public Finance ManagementMust demonstrate proficiency in use of Computer Applications.At least 8 years proven progressive senior management experience managing diverse functions.Excellent interpersonal and communication skills.Proven strong problem-solving skills.Ability to be flexible and to adapt to dynamic environments.High level of proactive decision-making.Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.3. Position: Deputy Secretary – Legal & Advisory

Key Tasks

Ensures there is adequate legal capacity to carry out the Commissions’ mandate;In consultation with the Chair, lead in the preparation of sound Advisory Opinions;Supervises the handling of all Complaints and Clients;Promotes Constitutionalism and observance of human rights, including protection of the rights of minorities and marginalized in the context of the Commission’s mandate;Design and facilitate mechanisms for formal Hearings and Inquiries by the Commission;Puts in place policies and strategies to ensure structures are managed by professional and competent staff;Ensures implementation of best practices in carrying out the strategies of the Commission;Prepares periodic reports providing the status of the various complaints for monitoring and evaluation purposes;Provides recommendations or remedial alternatives for resolution of dispute, and design effective mechanisms of ensuring compliance;Reviews modes of receiving complaints and synchronizes the physical and electronic files;In consultation with the Chair, responsible for representation of the Commission in any litigation and/or amicus briefs;Develops modes and mechanisms for mediation and reconciliation by the Commission where appropriate;Provide input in design, and act as liason person with Civic EducatorsAny other duties that may assigned from time to time.Masters degree and a Bachelor of Laws from a university recognized in Kenya;Diploma in Law from the Kenya School of Law;Practicing Advocate of the High Court of Kenya;Must demonstrate proficiency in use of computer applications;At least 8 years experience at senior management levels or a litigator;Proven leadership and supervisory experience;Excellent interpersonal, presentation and communication skills;Fluent in both English and Kiswahili;Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.4. Position: Deputy Secretary – Research & Investigation

Key Tasks

Ensures all relevant cases are investigated in an appropriate and timely manner and presents findings to the Commission;Manages the process of carrying out relevant research on cases and other appropriate matters;Prepares periodic reports providing the status of the various complaints for monitoring and evaluating purposes;Coordinates the research on current trends of dispute resolution with comparable institutions;Helps identify salient trends in complaints received so as to suggest remedial measures in relevant institutions and recommend proactive action;Develops and implements best practice policies, procedures and systems for research;Compiles monthly statistical analyses of files handled and activities undertaken by the Commission;Investigate and report on compliance by state or Public Officers with the Constitutional and statutory requirements relating to leadership, integrity and ethics.Provides necessary information to the Commission for purposes of vetting of persons where applicable;Any other duties that may assigned from time to time.Bachelors degree in Sociology, Economics, Statistics or Mathematics and a Master Degree in a relevant field.Must demonstrate proficiency in use of computer Applications.Excellent management and organizational skills.Excellent interpersonal and communication skills.Excellent analytical, design and presentation skills.Demonstrated ability to manage high-level relationships.Demonstrated experience in both quantitative and qualitative research methods.Knowledge of STATA, SPSS or other data analysis software.At least 8 years progressive experience in the relevant field.Proven experience in undertaking audience research to inform communications on governance issues is highly desirable.Fluent communicator in both English and Kiswahili.Proven leadership and supervisory experience.Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.5. Position: Deputy Secretary – Advocacy & Communications

Key Tasks

Be responsible for general protocol for purposes of the Commission and facilitate the organization of public events by the Commission;Supervises and participates in the process of carrying out civic education on the Commission’s mandate;Supervises the management of the Library and Resource Centre and ensures proper dissemination of information to the public;In consultation with the Chair holds public fora and exhibitions to promote public awareness of the Commission and its mandate;Ensures appropriate branding and visibility within and without the Commission;Undertakes both print and electronic media monitoring and in consultation with the Chair interacts with the media fraternity;Ensures the Commissions website is managed and continuously updated;Manages the internal communication system in liaison with the ICT Officer;Ensure all communication from the commission is properly framed and editedAny other duties that may be assigned by the Chair from time to time.Bachelors degree in Communications/PR/Journalism and a Masters Degree in a relevant field.Be a member of good standing of a communication or Journalism professional body.Must demonstrate proficiency in the use of Computer Applications.At least 8 years progressive senior management experience.Proven staff supervisory experience.Diverse experience in event planning and management and which should include protocol, preparing press kits, press briefing and media coverage.Proven experience in public relations.Excellent speaking skills and a strong ability to write edit and undertake research to inform media releases.Fluent speaker in both English and Kiswahili.Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.6. Position: Deputy Secretary – Compliance & Risk

Key Tasks

Ensures the Commission is complaint in regard to all Constitutional and legislative requirements and provisions;Ensures that all staff are aware of their legal and statutory obligations;Prepares and assesses any and all risk the Commission may encounter and ensure prioritization of the same in the Risk Register;Ensures all periodic reports are done and submitted as and when required;Coordinates the performance contracting process and oversees the receipt, analysts and actions on Quarterly Reports received;Manages the training process of Ministries and departments of government;Coordinates the process of issuance of compliance certificates;Ensures setting up of complaints handling offices within County governments, ministries and other government institutions;Ensures declaration of wealth by the state and public officers is complied with and made accessible to the public;Ensures compliance with summonses, decisions and orders by the Commission;Any other duties that may be assigned from time to time.Bachelors degree and a Masters qualification in a relevant field.Relevant professional qualification such as IRM, PRMIA, ACAMS or CISA.Must demonstrate proficiency in Computer Applications.Prior experience in compliance a definite advantageAt least 8 years proven progressive work experience at senior management level.Proven experience in conducting risk assessment in the public or private sectorProven leadership and supervisory experienceGood understanding of organizational processes.Excellent interpersonal, presentation and communication skills.Ability to maintain confidences and trust regarding sensitive compliance issues.Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.7. Position: Procurement Officer

Head the Procurement function under the Finance & Administration docket.

Key Tasks

Develop and coordinate the preparation of strategic procurement plans and tender specifications as required using the annual budget;Develop and implement in liaison with the ICT Manager a computerized management information system for monitoring, tracking and controlling operating costs;Maintain a current inventory of goods;Periodic review of purchase requisitions against stock records;Coordinate the process of developing detailed tender specifications and performance standards to facilitate procurement of goods and services in compliance with government, donor and other partners procedures and regulations;Confer with vendors and suppliers to obtain product or service information such as price, quality, availability and delivery schedule;Provide a list of estimates of value of goods and services by soliciting for multiple quotations from reliable and competitive suppliers in line with prescribed regulations;Coordinate and participate in procurement negotiations with suppliers and vendors to consider tender applications against approved technical specifications with due regard to market price, cost, quality and turn-around delivery time in order for business to operate cost-effectively;Prepare purchase orders in a timely and proactive manner, obtain the necessary approvals and forward the same as required;Carry out continuous monitoring and evaluation of delivery and quality of approved supplies;Coordinate the disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with government, donor and partner supplies policies and procedures;Any other duties that may assigned from time to time.Bachelors degree in Business or Commerce from a university recognized in Kenya.Diploma in Purchasing and Supplies from a recognized institution;Must be computer literate in MS Office applications and a procurement management software;At least 5 years proven progressive work experience in purchasing or logistics;Must meet the requirements of Chapter 6 of the Kenya Constitution;Must be a citizen of Kenya.Interested candidates are requested to submit their application together with an up to date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and mail contacts of three (3) referees who must be familiar with the candidates previous work experience.

Applications should be addressed as detailed below and be sent by post or hand delivered to the Commission offices situated on the 6th Floor of the Prime Minister’s Building, to be received not later than 5.00pm on Friday 23rd March, 2012.

The Envelope shall be addressed as follows:-

The Commission Secretary
Commission on Administrative Justice
6th Floor, Prime Minister’s Building
Harambee Avenue

P.O. Box 20414-00200, Nairobi