Document Management Solutions - Business Development & Project Manager 

Reports to: Senior Manager, Business Development & Corporate Communications

Division: Document Management Solutions

Department: Document Management

Location: Mombasa Road and Bruce House

Main Purpose of the job: To coordinate document management solutions activities/projects and related business development initiatives.

Areas of Responsibilities

Business Development

To formulate the company’s marketing strategy-Document Management Solutions;To conduct sales strategy, planning and development- Document Management Solutions;To conduct the appropriate administration, budgeting, monitoring, reporting, communication and liaison activities in the DMS department;To plan and prioritize the sales activities and prospect contact towards achieving agreed business aims;To maintain and develop existing and new customers through appropriate propositions and ethical sales methods, and relevant internal liaison to optimize quality of service, business growth and customer satisfaction;To respond to and follow up on sales enquiries using appropriate methods;To record, analyze, report and administer sales according to systems and requirements;To facilitate market research as appropriateTo ensure self-development and continuing personal development;Monitor and appraise any staff reporting directly to this position; andOther duties as assigned by the Senior Manager.Ensures DMS projects adheres to budget allocated;Attends project meetings with clients and advices on best records management strategies;Monitors and appraises all project staff directly reporting to this position;Develops project management policies and procedures for DMS divisionAssists in development of records management policies and procedures;Assists in Development of document handling policies and procedures;Works with the Senior Manager to develop a consultancy product for the DMS divisionReceive, appraise, categorize, preserve and describe company historical records’ collection to make the records accessible for business requirements and historical research needs;Work with the Senior Manager to make decisions on the value and use of historical records and how best to arrange them for future access;Works with Senior Manager and DMS division team to implementation of the document handling policies;Create a strategy to select, scan and index documents and photographs for a content management imaging system;Advise on the most competent archiving and records management practices for the company;Prepare and direct preparation of documents description and reference aids for use in archiving such as accession lists cross indexing of documents in both chronological or alphabetical order, and indexing guides;Conduct in-house training on the document management software and related best practices practiced elsewhere;Provide assistance in any business goals of the company to offer the archiving and records management services commercially;Assisting the Sales & Marketing Department by providing technical input for sales pipeline development and generation.Any additional duty that may be assigned by the Senior Manager.Responsibility: Develop medium and long term business development & operations strategies for DMS Division
Key Performance Indicator: Sales and Business Development

Responsibility: Operations/Project Management
Key Performance Indicator: Clearly defined direction of Corporation, goals, strategies and results.

Responsibility: Increased market visibility of DMS division
Key Performance Indicator: Increased number of DMS clients

Requirement(s)

Qualifications (Academic)

Bachelor of Commerce/ Information ScienceDiploma in Records Management or Management Information SystemsFull member of Institute of Management Information Systems (IMIS)Minimum 6 years of experience of which 3 are at a management position. 4 years of those should be in Document Management EnvironmentRetail DMS experience will be advantageousHave leadership  and  management skillsAbility to get along with a wide range of peopleStrategistAnalytical skillsGood communication skillsGood judgmentKindly send your curriculum vitae to careers@candrgroup.co.ke to reach us not later than 1st March 2013. Any late applications will not be considered.

View the original article here

The Independent Electoral and Boundaries Commission (IEBC) is established under article 88 of the Constitution of Kenya with the mandate of conducting or supervising referenda and elections to any elective body or office established by this Constitution, and any other elections as prescribed by an act of Parliament.

Other duties include delimitation of electoral units, registration of voters, regulation of political parties, voter education, settling of electoral disputes and modernization and reforming of electoral processes and systems.

IEBC ensures that elections are credible, transparent, free and fair. It is committed to upholding national values and principles of good governance and democracy.

The Commission adheres to principles of the law on public services especially on leadership and integrity.

The IEBC invites applications for the following positions.

Regional ICT Officer

17 Posts

Duties

To provide first line support on all general and Commission-specific software and hardware issues in the regions.To communicate information on hardware and software issues to corporate ICT ServicesSolve regional ICT issues including remote access, emails and telephone.To assist in the selection and disposal of redundant ICT Equipment.To dismantle, move and reassemble ICT equipment as needed and transport ICT equipment to other sites as required.Provide onsite technical support with hardware and software issues where needed, including travelling to other commission sites in their region of responsibility.Provide ICT point of contact to all users and third parties for all regional ICT matters, and escalate to ICT at the Headquarters issues that cannot be resolved locally.To ensure the maintenance of a healthy, safe and secure working environment through ensuring compliance with health and safety requirements in relation to ICT.Implement information security at the regional level as directed by the ICT directorate.Degree in Computer Science or equivalentFull certification in Networks (e.g. CCNA, CCNP) or Microsoft Certification (e.g. Microsoft Certified Professional) required.Basic hardware troubleshooting and maintenance strongly preferred.Three (3) years of relevant industry experience in a busy organization.Must be passionate about ICT.Must be a team player, service oriented, eager to learn and pro-active, willing to develop initiatives and stress resistant.Voter Registration Officer

2 Posts

Duties
Develop a plan to register potential Voters and supervise implementation of the plan.Coordinate with Regional Election Coordinators and Constituency Election Coordinators to effectively carry out a registration program.Prepare a budget whenever the registration exercise is to take placePlan and ensure continuous registration of new votersDevelop accountability measures, monitor the performance indicators at the constituency levels and ensure the timely preparation of periodic reports. Ensure the voters’ register is cleaned periodicallyA degree in Economics, or Economics and mathematics or Economics and Statistics from a recognized university/InstitutionPost graduate qualifications in ICT, survey Techniques will be an added advantageThree years of relevant experience in a busy organizationDocument Management Officer

Duties

Document and catalogue of all legal documentsRun the Legal Registry and process all records by creating paper and electronic folders, filing and retrieving information in accordance with departmental records management procedures so that staff can find the information they need quickly and easily.Manage the location and storage of Policy and Planning records, including: conducting an annual records audit on all litigation files;Organize the disposal of finalized suits and petitions; ensuring that access to Legal records is controlled at all times in accordance with departmental policy and procedureDegree in Information Management Systems related fieldCertification on record keeping or related field will be an added advantageThree (3) years experience from a reputable and busy Law firm or corporate organization with a strong emphasis on Record Keeping.Conducting Legal research and offer legal opinionsPreparing and presenting position papers on a wide variety of legal issues including Dispute Resolution Mechanisms.Monitoring and coordinating training in Dispute Resolution Mechanisms under the supervision of the Manager.Undertaking and overseeing a wide range of litigation practice including, but not restricted to, Civil Litigation, Election Petitions, Civic Inquiries and Arbitrations in all Courts and Tribunals in Kenya, both subordinate and superiorA Law Degree (LLB) from a recognized University.Diploma in Law from the Kenya School of Law.Admitted as an Advocate of the High Court of Kenya.Three (3) years’ experience from a reputable and busy Law firm or corporate organization with a strong emphasis on litigation.Developer Internal Systems

Duties

Provide technical expertise and recommendations in assessing new IT software projects and initiatives to support and enhance our existing Microsoft based systems.Modify existing or create new application programs to address business requirementsDevelop and maintain custom applications which include a number of in-house systems.Identify opportunities that can improve efficiency of business processes.Investigate and resolve application functionality related issues and provide support and troubleshooting of business systems in area of assigned responsibility.Troubleshoot technical issues in software applications and identify modifications needed in existing applications to meet changing user requirements.Provides assistance and advice to business users in the effective use of applications and information technology.Prepare and test sample datasets to ensure that output from new or modified systems work as intended.Conduct user acceptance testing to ensure the program can be used easily and functions as intendedWrite detailed documentation for the operation of the program by users and computer operators.Degree in Computer Science or related fieldMinimum of four (4) years hands-on experience in systems development.Must have a working knowledge of relational databases, web and client-server concepts.Fluent in at least two programming languages / tools.A demonstrated track record in the delivery of large, integrated ICT projects required.Good background in relational databases and modern programming languages.Data conversion and migration techniquesLeadership and people management skillsProject management skillsA good understanding of the electoral process is desired.The Job Application Process

Applicants should fill the online form provided on the Commission website http://www.iebc.or.ke/careers/index.php?form=careers.php.

A printed copy of the form and copies of certificates can be dropped or posted to the

Chief Executive Officer/ Commission Secretary
at the Independent Electoral and Boundaries Commission, Anniversary Towers,
6th Floor Reception, University Way,
P. O. Box 45371 - 00100 Nairobi, Kenya.

Forms are also available at the Commission Headquarters and Regional Offices.

Applications must be received on or before 30st March 2012.

The Commission is a equal opportunity employer.

Canvassing will lead to disqualification.

Only shortlisted candidates will be contacted.

Shortlisted candidates will be vetted as per Chapter Six of the Constitution.

OJ.H. Oswaco
Chief Executive Officer / Commission Secretary

Expression of Interest (EOI)

Laboratory Systems Strengthening Project

Management Sciences for Health (MSH) is a nonprofit international health organization with a mission to close gap between what is known about public health problems and what is done to solve them particularly in developing and transitional counties. Headquartered in the United States, we have operations in more than 30 countries and employ staff from over 60 nations globally.

The MSH Kenya Laboratory Systems Strengthening Project calls for Expression of Interest from individuals with expertise in the following technical areas;

Capacity Building

Interested individuals will demonstrate their ability to provide short term consultancy services in selected capacity building activities. Extensive relevant capacity building expertise, knowledge, competencies, and experience in the following areas is required;

Strategic planning development processPlanning and Budgeting for district level public health and laboratory servicesGrant Proposal Development and Management for health service deliveryScientific Writing for sharing scientific laboratory information at international conferences and Publishing in peer review journalsDocument Editing

The project calls for interest from qualified and interested individuals, or organizations with a pool of seasoned document editors to provide editing services for a series of Health / Medical related documents, materials and technical reports for use at various health settings.

The primary responsibility of the editorial team will be to edit documents such as guidelines.

The editor is also required to index the content, layout the table of content, layout the appendices and annexes and may be asked to review figures and tables and captions in the material to prepare the draft for publication/ printing.

The eligible vendor will be required to furnish samples of their recent work; recently edited or published health / medical related documents / books.

Mapping of Medical Laboratory-Related Attributes

The project calls for expression of interest from qualified Surveyors who must be registered with the Institution of Surveyors of Kenya (Land Surveyors’ Chapter) and have knowledge and experience in the application of GPS technology.

Interested individuals for all areas of interest are required to submit their detailed letter of motivation, curriculum vitae, current company profile (if applicable) with names and contact information of the company’s technical team (telephone and e-mail address).

If available, information on similar projects undertaken by the individual/company in the recent past can be included in the application.

This expression of interest does not guarantee availability of short term consultancy or work. Detailed scopes of work will be provided as and when appropriate in the selection process.

Eligible vendors may be invited to undergo competitive selection that may include making a presentation and provide samples before the final selection.

Expression of interest documents should be sent in plain sealed envelopes clearly marked Expression of Interest for Capacity Building OR Document Editing OR Mapping (as applicable), and addressed to

Attention Milcent Opiyo
MSH Kenya Offices Nairobi,
ACK Garden House, Wing A, 6th Floor,
First Ngong Avenue, Ngong Rd,
Off Bishops Road, Nairobi

by November 8, 2011.

We regret that only shortlisted candidates will be contacted.

Visit www.kenyan-jobs.com for many more jobs in Kenya