The Australia Awards for Africa Program is a key component of the Australian Government’s development assistance to targeted countries in Africa.

This three year contract aims to provide 1000 awards per year across almost all of Africa, comprising a mix of scholarships and fellowships.

The Program will be managed by GRM International which is seeking to fill the following positions for the Nairobi hub office;

Job Title: Program Officer – Arabic Speaker

GRM Job Reference: CE-04020-PRJ

Region: Africa

Country: Kenya

Location: Nairobi

The Australia Awards for Africa Program (AAAP) is a key component of the Australian Government’s development assistance to targeted countries in Africa. The project office in Nairobi is currently seeking a Program Officer, with Arabic language skills to join its growing team.

This three year contract aims to provide 1000awards per year across almost all of Africa, comprising a mix of scholarships and fellowships.

Reporting to: Officer in Charge, Nairobi – Australia Awards for Africa Program (AAAP)

Salary: 70,000 – 90,000 KES/month gross

Based: Nairobi, Kenya

Duration: End Date 31 December 2013 with 2 year option to extend.

Functions:

Provide administrative and logistical assistance to the Australia Awards for Africa program for the relevant class of Award as assigned by the Officer in Charge (Long Term Awards, Short Course Awards and Professional Development Awards) in accordance with the Quality Assurance Manual.Provide Interpretation/Translation skills in ArabicWork closely with the various program counterparts including AusAID, Student Contact Officers (SCO’s), Coordinating Authorities, regional agents, IT Division and other Program staff to coordinate the effective implementation of the AAAP.Report to the Program Unit Manager regularly of progress or difficulties being encountered and;Liaise closely with GRM Support Staff.Duties and Responsibilities:

Data Management:

Carry out data management; this will include data inputting, processing and analysis. This will be an essential aspect to the role and be major part of day-to-day activities.Liaise with the Communications Coordinator to carry out or assist in various communications / promotions tasks as necessary.Preliminary application and short-listing stage:
Respond to queries and assist applicants with the completion of application forms and other related documentation.Carry out compliance checks and enter all data into the relevant database/s and notify Program Unit Manager for checking and further processing.Interview and information session stage:
Present information sessions and assist in translation of sessionAssist Finance Assistants or Coordinator to consolidate financial information as necessary.Placement, mobilisation and award status management
Assist with and advise awardees on the visa application process, including medical examinations, and check for completeness before submitting to DIAC in the prescribed format.Prepare Offer Letters and Contracts and submit to Program Unit Manager for checking and sign off.Communicate with all awardees about the award and all logistics concerning their mobilization to AustraliaAssist in scheduling and arranging In-Africa visitsEnsure all filing (hard- and softcopy) for all tasks above is carried in accordance with the QAM and instructions as given by the Program Unit ManagerActively participate in performance management processes.Ensure adherence to all HR requirements, e.g. timesheets, leave applications etc.Carry out all other reasonable tasks as directed by the Program Unit Manager and / or Team Leader..Be prepared to travel to foreign countries in Africa as and when it is requiredAssist or implement all aspects of logistics for interviews, e.g. venue identification; quote evaluation; venue and accommodation booking;Key Selection Criteria:

Required skills/experience (selection criteria):

Experience within a Project Office environment highly advantageousTertiary qualifications preferable but not essentialExperience with travel management, event management or visa processing an advantage.Works constructively with applicants and partner governments to ensure candidates understand and comply with visa and institution application processes in a timely manner.Exceptional standard of verbal communication skills.Strong computer skills and the ability to learn new programs quickly.Strong task and time management skills, including the ability to work under pressure, prioritise tasks and balance several competing activities at once.Demonstrated people skills with a flexible and collaborative personal styleAbility to carry out financial procedures such as petty cash management, expense claims, payments to hotels for venues, payments to individuals to reimburse them for medical costs, accommodation etc.Fluency in written and spoken English and ArabicPersonal attributes (selection criteria):
Identifies process improvements and discusses these with immediate supervisor.Works with people of all backgrounds with a respectful attitudeActively works to support the delivery of the objectives of AAAP and encourages others to do this too.Application Details

Please email an updated CV along with 5 – 8 bullet points within the body of the email on why you are suitable for this position – any application without this requirement will not be considered

All applications are to be sent to caroline.ellis@grminternational.com before Sunday 10th July 2011 and state ‘Program Officer – Arabic Speaker’ in the subject line of the email.

Please note no living allowances or relocation packages apply to this position.

Click here to apply for this job online

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

The Australia Awards for Africa Program is a key component of the Australian Government’s development assistance to targeted countries in Africa.

This three year contract aims to provide 1000 awards per year across almost all of Africa, comprising a mix of scholarships and fellowships.

The Program will be managed by GRM International which is seeking to fill the following positions for the Nairobi hub office;

Job Title: Program Officer – French Speaker

GRM Job Reference: CE-04022-PRJ

Region: Africa

Country: Kenya

Location: Nairobi

Reporting to: Officer in Charge, Nairobi – Australia Awards for Africa Program (AAAP)

Salary: 70,000 – 90,000 KES/month gross

Based: Nairobi, Kenya

Duration: End Date 31 December 2013 with 2 year option to extend.

Functions:

Provide administrative and logistical assistance to the Australia Awards for Africa program for the relevant class of Award as assigned by the Officer in Charge (Long Term Awards, Short Course Awards and Professional Development Awards) in accordance with the Quality Assurance Manual.Provide Interpretation/Translation skills in FrenchWork closely with the various program counterparts including AusAID, Student Contact Officers (SCO’s), Coordinating Authorities, regional agents, IT Division and other Program staff to coordinate the effective implementation of the AAAP.Report to the Program Unit Manager regularly of progress or difficulties being encountered and;Liaise closely with GRM Support Staff.Duties and Responsibilities:

Data Management:

Carry out data management; this will include data inputting, processing and analysis. This will be an essential aspect to the role and be major part of day-to-day activities.Liaise with the Communications Coordinator to carry out or assist in various communications / promotions tasks as necessary.Preliminary application and shortlisting stage:
Respond to queries and assist applicants with the completion of application forms and other related documentation.Carry out compliance checks and enter all data into the relevant database/s and notify Program Unit Manager for checking and further processing.Interview and information session stage:
Present information sessions and assist in translation of sessionAssist Finance Assistants or Coordinator to consolidate financial information as necessary.Placement, mobilisation and award status management
Assist with and advise awardees on the visa application process, including medical examinations, and check for completeness before submitting to DIAC in the prescribed format.Prepare Offer Letters and Contracts and submit to Program Unit Manager for checking and sign off.Communicate with all awardees about the award and all logistics concerning their mobilization to AustraliaAssist in scheduling and arranging In-Africa visitsEnsure all filing (hard- and softcopy) for all tasks above is carried in accordance with the QAM and instructions as given by the Program Unit ManagerActively participate in performance management processes.Ensure adherence to all HR requirements, e.g. timesheets, leave applications etc.Carry out all other reasonable tasks as directed by the Program Unit Manager and / or Team Leader..Be prepared to travel to foreign countries in Africa as and when it is requiredAssist or implement all aspects of logistics for interviews, e.g. venue identification; quote evaluation; venue and accommodation booking;Key Selection Criteria:

Required skills/experience (selection criteria):

Experience within a Project Office environment highly advantageousTertiary qualifications preferable but not essentialExperience with travel management, event management or visa processing an advantage.Works constructively with applicants and partner governments to ensure candidates understand and comply with visa and institution application processes in a timely manner.Exceptional standard of verbal communication skills.Strong computer skills and the ability to learn new programs quickly.Strong task and time management skills, including the ability to work under pressure, prioritise tasks and balance several competing activities at once.Demonstrated people skills with a flexible and collaborative personal styleAbility to carry out financial procedures such as petty cash management, expense claims, payments to hotels for venues, payments to individuals to reimburse them for medical costs, accommodation etc.Fluency in written and spoken English and FrenchPersonal attributes (selection criteria):
Identifies process improvements and discusses these with immediate supervisor.Works with people of all backgrounds with a respectful attitudeActively works to support the delivery of the objectives of AAAP and encourages others to do this too.Application Details;

Please email an updated CV along with 5 – 8 bullet points within the body of the email on why you are suitable for this position – any application without this requirement will not be considered

All applications are to be sent to caroline.ellis@grminternational.com before Sunday 10th July 2011 and state ‘Program Officer – French Speaker - Kenya’ in the subject line of the email.

Please note no living allowances or relocation packages apply to this position.

Click here to apply for this job online

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Administrator / HR Manager – Gujarati, Punjabi or Hindi Speaker

Location: Kisumu, Kenya

Employment Type: Full Time

Salary: Kshs 40,000 per month (based on experience)

Job Reference: AHRM-11-10

The Company

Professional audit & advisory firm, located in Kisumu, Kenya.

Job Description

We are currently recruiting a HR Manager / Office Administrator to manage the human resources function in a manner that ensures there is a working environment and a skilled and motivated workforce that facilitates the achievement of business objectives and that the Firm is in compliance with Kenyan employment legislature. The role reports to the Partners.

Responsibilities

Manage daily operations including planning the use of materials and human resourcesEnsure smooth and efficient running of the FirmDeveloping and implementing systems/processes that streamline the Firm, these should include: timesheets / billing, record keeping, office procurementImproving profitability and driving efficiency at all levelsActive management of stationery including procurement and Staff useDevelop and maintain an ideal organization structure that would contribute to achievement of business strategyUpdate HR policies and procedures manual that integrates Regional best practicesDevelop and implement appropriate human resources planning and recruitment activities, including liaising with agencies in sourcingResponsible for talent management and mentoring activities including assessment of staff skills within the Firm against specified competencies, identifying skills gaps and putting in place staff development programmes that address such gapsOrganising staff inductionsImplement staff retention strategies that reflect global best practicesImplement performance management system that will monitor performance regularly and ensure that staff set SMART performance objectives that reflect the Firm’s performance goals and keep staff motivated while achieving the group objectivesPut in place optimal compensation and benefits systems, processes and standards that ensure that pay structures are in line with market and to continually review these to remain competitive and affordableComplete administration duties for staff benefits and bonusesActive management of Staff time sheets and allocating staff to various assignmentsCompiling and producing reports for PartnersFoster a culture of openness, responsiveness and team work in the organisationDevelop and implement disciplinary procedures and processes including appeal processesDegree in Business Studies, Administration or Social SciencesLanguage requirements – fluent Gujarati or Hindi speakerHigher Diploma in Human Resources Management or CPS qualification (advantage if have this)Over 5 years experience from a busy professional services firm, preferredExposure to prevailing Labour Laws in KenyaSuperior communication and interpersonal skillsA very good level of computer literacySelf starter, practical and a proactive approach to problem solvingDedicated and hard-workingHow to apply

Send your application to: recruitksm@gmail.com

Please do not apply if you cannot speak Gujarati, Punjabi or Hindi.

Your application should include a cover letter indicating your desire to work with us, a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of two professional referees by close of business 31st December 2010.

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