Grants & Finance Manager Job in Kenya

Grants & Finance Manager

Job Overview: 

The
Grants and Finance Manager will maintain a portfolio of grants within IRC’s
Technical Excellence Department. Reporting to the  Grants and Finance
Coordinator, this position will work closely with in-country and HQ grants
staff, finance and business development to ensure timely and accurate grant
reporting, maintenance of grant records, and leadership of the proposal process
for new grants. The Grants and Finance Manager will also be responsible for
tracking grant spending, developing spending plans, and handling internal
disbursement of grant funding to country programs.  This position has
limited field travel and support for special projects.  

Major Responsibilities:

Grants and Budget
Management 

Build
and maintain an in-depth understanding of grants, donor compliance, and budget
conditions and status

Review,
track, and analyze expenditures for standard grants

Review
monthly BvAs and transaction detail reports, participate in monthly budget
meetings and ensure that all BvAs and financial reports accurately reflect
current and planned spending 

Make
any necessary spending plan adjustments 

Attend
and actively participate in all grant related meetings 

Work
in close collaboration with the Senior Adviser, Grant Operations and the Deputy
Director, Business Operations to harmonize grants as part of Technical
Excellence’s funding portfolio 

Work
with relevant Technical Unit and HQ-based finance staff to ensure accuracy of
financial reports and to promptly identify and advise applicable grant leads on
areas of concern

Review
and process sub-grants to country programs for grant activities

Coordinate
the approval of agreements, amendments, cost extensions and no-cost extensions
for grants

Apply
existing IRC standard grant management processes (OTIS, project cycle meetings,
etc.) and develop new tools or reporting formats to enhance grants management

Manage
salary allocations by tracking and monitoring all salary lines in grant budgets 

Work
with other Grants & Finance Managers to streamline and harmonize IRC
processes

Donor Reporting and New
Business 

Develop
guidance, templates, and toolkits to ensure timely submission of narrative and
financial donor reports 

In
partnership with program technical staff and the Business Development
Coordinator, manage and contribute to the development of proposals ensuring
donor and IRC compliance, including reviewing and contributing to concept
notes, proposals and creating budgets

Manage
OTIS (Opportunity Tracking Information System) workflow for proposals, ongoing
grants, agreements and amendments

Assist
in donor relations; participate in calls with select donors, represent
Technical Excellence at donor meetings as required; and communicate relevant
priorities to donors and internal business development and foundation relations
units.

Key Working Relationships:

Position
Reports to:  Grants and Finance Coordinator 

Position
directly supervises:  May supervise Grants Assistants and/or Interns and
Volunteers

Other Internal and/or external
contacts: 

Internal:
 Regular contact with Technical Unit teams.  

Liaise
with country program staff. Interact regularly with internal IRC departments,
especially 

budget,
finance, human resources and procurement.

External:
 Interact with donors, vendors, contractors, and consultants. 

Job Requirements:

Education: 

Bachelor’s
degree in relevant field is required or demonstrable experience. 

Work Experience: 

2+
years of experience managing government and/or private grants 

Demonstrated
experience developing proposals for public and private donors 

Demonstrated Skills and
Competencies:

Excellent
budget management skills including experience tracking expenses and developing
spending plans 

Excellent
organizational skills: the ability to multi-task, learn quickly, and work
independently and productively in a fast-paced and detail-oriented environment

Excellent
interpersonal and communication skills: the ability to effectively liaise with
and motivate a variety of people in a multi-cultural environment

Excellent
digital literacy: MS Word, Excel, and Desktop Publishing. Proficiency in Excel
preferred.

Language Skills:  

English
fluency

Working Environment: 

Standard
office work environment

Travel
less than 10%, conditions allowing

How to Apply

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