Procurement Officer Job in Kenya

Job
Advert: Procurement
Officer - KRSRBS

Kenya Railways Staff Retirement
Benefits Scheme is looking for a suitable and qualified candidate for the
position of Procurement Officer.

The Officer will be responsible
for carrying out effective procurement of goods and services and ensuring that
the scheme complies with the Public Procurement, Disposal Act and Regulations,
the RBA and PFM Acts and all applicable regulations.

The officer shall also be
responsible for the stores and inventory of the Scheme.

Duties and Responsibilities

Prepare quotations, tenders and proposals in
accordance with KRSRBS procurement policies and public procurement Act;

Develop and maintain an up-to-date suppliers’
database;

Maintain and monitor contracts by ensuring that all
documents are kept current and complete and that vendor performance is in line
with agreed requirements;

Analyze and process purchase requests forwarded to
the Procurement Office for action from the user departments;

Notify user departments of re-order levels for items
purchased in bulk;

Prepare and process purchase orders and documents in
accordance with the Scheme’s policies and procedures;

Maintain a comprehensive record-keeping and monitor
system for all procurement transactions and liaising with relevant user
departments on the disposal of obsolete and scrap materials;

Preparation of monthly, quarterly/annual procurement
plans/reports;

Maintaining business relationships with vendors and
suppliers;

Ensuring safe custody of stores;

Follow up on timely delivery of goods, services and
works;

Participating in identification of unserviceable,
obsolete and surplus stores and equipment for disposal and participating in
disposal of stores;

Maintaining custody of procurement registers, files
and custody of bid documents;

Complying with Public Procurement Act and any other
related legislation.

Knowledge and Skills Required

Bachelor’s Degree in any of the following
disciplines: Purchasing and Supplies/Business Administration/ Management,
Commerce, Economics or its

equivalent.

Must have at least Six (6) years relevant experience
in a comparable position from a recognized institution.

Must have a Certification in Procurement or
Logistics or its equivalent from a recognized institution.

Member of Kenya Institute of supplies management
(KISM) or CIPS in good standing.

Have demonstrated outstanding professional
competence in procurement work.

Be conversant with the Public Procurement Act and
Regulations.

Must be computer literate.

Must be knowledgeable of budgeting processes.

Must be fluent in both English and Kiswahili.

Must be conversant and knowledgeable of Public
Procurement procedures and systems.

Must have leadership and supervisory skills.

Must have knowledge in conflict management and
problem-solving skills.

Must have team building, negotiation, organizational
and sound interpersonal skills.

Terms of Officer: 3 years’ renewable contract.

How to Apply

Interested and qualified
candidates must comply with requirements of Chapter 6 of the Constitution and
should send their applications together with copies of Certificates,
testimonials, Curriculum Vitae (CV) & copy of National Identification Card
(ID) to:

The Chief Executive Officer,

Kenya Railways Staff Retirement Benefits Scheme,

Workshop Road, off Haile Selassie Avenue

P.O. Box 46796-00100,

Nairobi.

Applications in sealed
envelopes should reach the undersigned on or before 23rd June, 2023 latest 5.
00p.m (East African Time).

NB: Only
shortlisted candidates will be contacted.

Canvasing will lead to
automatic disqualification.