Project Associate Job in Kenya - UN

Project Associate

Duties and
Responsibilities:

The
Project Associate will be responsible for providing efficient and effective
project implementation support for BES-Net. More specifically, in full
compliance with UNDP POPP, rules and regulations, the incumbent will be
responsible for the following tasks:

Budget planning and
financial management:

Provide
support in the development of multi-year and annual work plans (AWPs) and
assist in the formulation of budgets;

Prepare
project delivery status reports and reconcile financial data at regular
intervals and assist in the revision of AWPs;

Review
and verify financial transactions, activities and documentation, taking
corrective actions as needed and reporting any unusual activities;

Prepare
and present periodic financial reports and analyses as per the donor
requirements and for other internal/external purposes;

Ensure
that internal expenditures control systems are maintained;

Oversee
that petty cash is managed and cleared.

Project implementation and
coordination:

Support
the smooth transition of the BES-Net operations from ATLAS to Quantum in line
with corporate processes and timelines;

Oversee
all day-to-day accounts, budgetary and financial management of the project;

Lead
the coordination with the responsible parties through the timely review of
quarterly financial reports, disbursement of the management of advances;

Assist
in the process of projects’ audit assurance activities, verifications and
evaluations;

Assist
in performing timely project closures;

Provide
proposals and support the implementation of cost-saving, reduction and business
improvement strategies for the project in consultation with the HQ/UNDP Kenya
operations.

Project administration
support:

Support
constant monitoring and analysis of the operating environment and adjustments
in execution modalities, management arrangement and implementation capacities;

Contribute
to the formulation, periodic revisions and implementation of procurement/HR
plans, ensuring that plans are updated in a timely manner in coordination with
the relevant HQ and UNDP Kenya focal points;

Support
the organization and coordination of meetings/events and duty missions;

Support
the inventory and management of project assets, equipment, correspondence and
files, including disposal, in coordination with the asset management focal
points;

Assist
in addressing operational and protocol issues in close liaison with UNDP Kenya;

Undertake
other tasks as required by the Project Manager.

Institutional Arrangement:

The
incumbent will work under the supervision of the Programme Specialist (BES-Net
Project Manager), and in close coordination with the Administrative Associate.
She/he is expected to communicate regularly with the relevant operations
counterparts in UNDP Kenya and HQs, and support/offer guidance to the BES-Net
team and their implementing partners on matters related to financial
management, operations and Quantum to increase their effectiveness.

Competencies:

Achieve
Results:   LEVEL 1: Plans and monitors own work, pays attention to details,

delivers
quality work by deadline.

Think
Innovatively:   LEVEL 1: Open to creative ideas/known risks, is a
pragmatic problem solver, makes improvements.

Learn
Continuously:   LEVEL 1: Open-minded and curious, shares knowledge, learns
from

mistakes,
asks for feedback.

Adapt
with Agility:   LEVEL 1: Adapts to change, constructively handles
ambiguity/uncertainty, is flexible.

Act
with Determination:   LEVEL 1: Shows drive and motivation, able to deliver
calmly in face of adversity, confident.

Engage
and Partner:   LEVEL 1: Demonstrates compassion/understanding towards
others,

forms
positive relationships.

Enable
Diversity and Inclusion:   LEVEL 1: Appreciate/respect differences, aware
of unconscious bias, confront discrimination.

Cross-Functional
& Technical competencies 

Required skills and
competencies:

Demonstrated
experience in project implementation support;

Proven
experience in project and financial monitoring;

Experience
in handling web-based management systems and ERP systems, preferably
PeopleSoft/Quantum;

Experience
in the usage of computers and office software packages;

Certification
in Administration or finance training such as ACCA will be an added advantage;

Experience
in accrual accounting, IPSAS, or IFRS is highly desirable;

Experience
in working with UNDP;

UNDP
Certification in Project Management, Procurement, HR, Accounting and Finance is
an asset.

Education:

Completed
secondary education; or

Bachelor’s
degree in business administration, public administration, finance, economics
degree or a related field.

Experience:

Six
(6) years of relevant experience (for those with secondary education) or three
(3) years of relevant experience (with a bachelor’s degree), working in an
operations function with specific experience in finance within the UN system.

Language:

Fluency
in English with excellent written and oral communication skills is required;

Working
knowledge of another UN language is an asset.

How to Apply

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