Office Administrator Job Kenya - Career Point Kenya

Office Administrator Job Vacancies at Echo Mobile, Kenya

About Echo Mobile
Echo Mobile is a Nairobi-based firm that builds and deploys powerful mobile-first communication, interaction, research and management information tools. We are a team of dedicated engineers, user experience designers, M&E experts and project managers. We empower organizations to make better, quicker, data-driven decisions, and we love what we do!

Role

Reporting to the Operations Manager, the Office Administrator will manage office administration activities, finance and human resource duties. This is an integral role within the Echo Mobile team and requires a candidate who takes initiative, is detail-oriented and interested in working in a dynamic startup environment.
Office Admin Job Responsibilities

Include but are not limited to:

Manage day-to-day office operational and administrative functions including receiving and relaying telephone calls and directing general enquiries to the appropriate staff member, purchasing stationery and supplies, coordinating delivery or pickup of mail and cheques, and supporting other office efficiencies such as keeping office environment organized.

Generate and prepare monthly invoices from the backend of Echo Mobile platform. Track invoices and bills through the accounting system and invoice tracker.

Follow up with clients to ensure timely payments. Process ETR and relevant receipts.

Manage Echo’s online record keeping processes including functions related to client database management such as contract renewal and tracking.

Coordinate financial processes with Echo’s outsourced accounting including payroll, reimbursements, expense reporting, and tax compliance matters.

Manage HR functions such as leave record keeping, staff benefits management, assist in developing HR policy manual, planning staff activities and events, etc.

Occasionally provide Echo Mobile software support to clients on telephone, email and live chat.

Assist in the planning and preparations for client meetings and training events.

Work with User Support Specialist to post about Echo Mobile on social media outlets.
Requirements for Office Admin Jobs in Kenya

The candidate should have the following qualifications:

Minimum of a Bachelor’s degree in any of the following fields: business administration, finance, accounting, economics, human resources, social sciences

3+ years integrated experience in managing finance/accounts, human resource, and administrative duties in a busy office environment

High proficiency in computer and web-use with experience in using computerized accounting or database systems

Ability to work independently and accurately

Proactive individual who takes initiative in improving systems and processes

Impeccable attention to detail and time management skills

Excellent communication and interpersonal skills

Certification in accounting or human resources from a recognized institution a plus

Apply:

Interested candidates should send a short letter of interest and CV with [Office Administrator] in the subject line to jobs@echomobile.org.

Please ensure that your CV/resume includes at least 2 references that can attest to your qualifications. Note that applicants must send a personalized cover letter to be considered.

The deadline to apply is 24 July 2015. Applications will be considered on a rolling basis.

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