Job Group ‘L’

Purpose

To manage and coordinate all raw milk procurement activities in the field

Responsibilities

• Managing all raw milk field analysis,


• Accounting for all raw milk collection quantities


• Supervising activities at milk collection centers,


• Training of staff in the field,


• Liaising with Kenya Dairy Board on all official matters,


• Liaising with farmers on issues of milk quality,


• Any other duties as may be assigned by the Line Manager

Qualifications

• Degree in Dairy Technology.


• 3 years’ experience in the industry.


• Excellent  communication skills


• Attention to detail


• High integrity


• Ability to work extra hours


• Computer literate.

How to Apply

Application forms and details of the vacancies can be accessed at www.murang’a.go.ke Applications should be submitted to the Public Service Board clearly indicating the position applied for ad reference number on the envelope addressed to:

Secretary

Murang’a County Public Service Board

P.O. Box 52 – 10200

MURANG’A

Applications can be hand delivered at the County Public Service Board Office located within the County Governor’s office, Murang’a on or before close of business on 8^th January 2019.

Any form of canvassing shall lead to automatic disqualification.

Women, minorities and persons living with disabilities are encouraged to apply.

Shortlisted candidates will be required to produce their original identity cards, academic and professional certificates, testimonials, clearance and other relevant documents in support of their applications.

Applicants from other Counties are encouraged to apply

VALID THROUGH: 01/08/2019
LOCATION: Nairobi, Kenya

Requisition ID: req3472

Job Title: Grants and Budget Manager(WISH)

Sector: Grants

Employment Category: Fixed Term

Employment Type: Full-Time

Location: Kenya (IHUB)

Job Description

The Grants and Budget Manager (WISH) is responsible for providing grants and budgets leadership and support across the WISH programme in Somalia, South Sudan, Ethiopia and Uganda. S/he will play a critical role in ensuring transparency, accountability, effective grant management and compliance in all aspects of the WISH Project. The Grants and Budget Manager is the focal point for donor reporting, information management, grants management and capacity-building efforts within the WISH programme. The Grants Manager also provides key support to the Senior SRH Coordinator (WISH) in programmatic and budgetary monitoring, compliance with donor and internal IRC rules and regulations and other key functions as required.

KEY TASKS**

Grants and Budget Management

• Review, track, and analyze expenditures for the WISH Project from the Technical Unit and WISH country Programs

• Ensure project expenses are reasonable, allocable, and prudent and spent in accordance with the donor’s rules and regulations

• Work closely with Regional/ Global team to ensure all IRC WISH project budget monitoring, payments and booking of expenses by providing monthly budget versus actual reports to Budget Holders and in Country Teams.

• Work with relevant Country Finance Managers, Health Unit and HQ-based finance staff to ensure accuracy of the WISH financial reports and promptly identify and advise the Senior RH Advisor and DDPs and applicable grant leads on areas of concern

• Coordinate and coordinate approval of agreements, amendments, cost extensions and no-cost extensions for WISH Project.

• Identify and manage all financial, grants management, sub-grant awards and operational risks in collaboration with relevant Country and Technical Unit Staff.

• Supports WISH country programs(Somalia, South Sudan, Uganda and Ethiopia) in preparing, reviewing and modifying WISH related memoranda of understanding and sub-grant agreements as needed and ensures DFID T&Cs are met in such country engagements.

• Review financial controls and liaise with relevant country office leads to update policies and procedures

Donor Reporting and Compliance

• Preparation and timely submission of high quality programmatic and financial reports to by IRC WISH countries and the IRC Global to IPPF.

• Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports

• Support RH technical team as needed in development of proposals for new development opportunities, including review of concept notes, proposals and budgets.

• Manage OTIS (Opportunity Tracking Information System) workflow for the WISH grants, agreements and amendments.

• Assist in donor relations; participate in calls with select donors, represent the IRC WISH Team at donor meetings as required

• Ensure quality information management through regular maintenance of grant files, developing compliance sheets, updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits.

• Monitor and facilitate compliance of programs with DFID donor and IRC requirements and raise issues affecting external/internal compliance to the Senior RH Coordinator (WISH) and the relevant Country and regional teams

Other support for the WISH project and ongoing RH initiatives

• Provide logistical assistance in the planning and execution of RH workshops, meetings, and trainings where needed

• Assist RH team members with development of external reports, Web content, presentations and technical tools as needed

• Works with the WISH Project Team at RH Unit and Country Level to prepare and support Third Party Monitoring activities as communicated by IPPF

• Support program development, monitoring and evaluation, communications and external relations activities as requested.

• Build grant management capacity of Country office staff by facilitating training, and providing one-on-one follow up support, in report writing, proposal development, WISH Budget Tracking and other topics

• Keeps a track of the IRC implementation of its contractual obligations on the WISH Project and maintains a schedule of project deliverables and reporting dates.

.

Frequent and direct contact with IPPF’s WISH2ACTION Finance and Compliance team; May be in contact with DFID’s Third-Party Monitoring Agency

EDUCATION & QUALIFICATIONS

 Degree in Business, Accounting, Finance, or related field relevant to the position requirements;

 Certified Public Accountant or other professional qualification in accounting is an added advantage

 At least eight years of experience in financial management for large complex projects, of which at least five years were working in the field of international development;

PROFESSIONAL EXPERIENCE

 Thorough knowledge of finance processes, systems and principles;

 Well versed in computerized accounting applications

 Record of delivering successful and innovative solutions to challenges

 Familiarity with international standards for key program areas (Sphere standards, health, protection, gender-based violence and livelihoods standards);

 Additional qualification/ experience in project management principles

 Prior DFID Program management experience a plus

SKILLS

 Skilled at and passionate about supporting the use of data for decision-making, strategizing and course correction

 Experience with using supportive approaches to building capacity of fellow colleagues to accurately record, document, report and use data

 Team building skills

KEY WORKING CONTACTS

• Internal:

Regular contact with RH Technical Unit teams and Grants Managers in other units.

Liaise with country program staff. Interact regularly with internal IRC departments, especially budget, Finance, human resources and procurement.

• External:

Interact with donors, vendors, contractors, and consultants,

OTHER PERSONAL ATTRIBUTES

Analytical, resourceful, organized, patient but persistent, detail- and solution-oriented, and able to work collaboratively across teams to use data to support decision-making.

Key Responsibilities

· Assist the LWF Kenya-Djibouti-Somalia Program Manager or his/her designate in the overall coordination, management and support of all LWF projects in the Program

· Together with the Program Manager develop comprehensive and clear orientation, briefing and induction courses/programs for newly recruited staff and/or existing staff employed in a new capacity within the program

· Provide guidance to project staff in the design and execution of needs assessments, baseline surveys, community consultations and prioritization exercises

· Initiate the development of concept notes and writing of project proposals for new projects that meet LWF quality standards and conform to donor guidelines and formats

· Guide project staff in the writing of project log frames, development of M&E plans/frameworks, work plans, working budgets and procurement plans for each grant

· Ensure project proposals incorporate important LWF and donor guidelines e.g. Country Strategy, approaches, standards, principles and values

· Oversee the implementation of existing systems and mechanisms including being the focal person for the LWF Global monitoring system NEWDEA

· Provide leadership in the development and implementation of the country program strategy (including a fund raising strategy), through participation in planned meetings, evaluations and events as well as sourcing of relevant information and liaison with other players / stakeholders

· Planning and establishment of any new project interventions, both emergency and development activities, and to ensure that these proposals are established within the LWF (and ACT where appropriate) guidelines and the program"s strategic plan

· Ensure that project proposals, reports and other documentation relating to program matters are developed, finalized and submitted in accordance with donor requirements/formats and within the relevant time frame, and in accordance with LWF policy and guidelines

· Fulfil the highest programmatic, administrative, quality and accountability standards through adopting and implementing the LWF policies and guidelines such as the Rights Based Empowerment as well as adhering to the Code of Conduct and other quality assurance guidelines to which LWF is a signatory (e.g. CHS)

· Maintain a coordinated and effective working relationship with identified partners, Area Managers, Program Coordinators and program level Sector Managers (i.e. Finance, Logistics, Personnel and Administration)

· Participate in the relevant fora, meetings, UN Clusters, UNHCR Planning meetings and networks (in country) with relevant active partners to discuss and take action on program matters (planning, coordination, implementation, training, M&E, liaison)

· Liaise with government, UNHCR, NGOs, implementing partners, related agencies, member churches and other agencies regarding program activities to ensure effective planning and coordination

· Primary point of contact for program issues for project managers, other NGOs, related partners/agencies and donors

· Regular field trips to monitor, follow up and discuss important program matters with the project management teams and to report back to the Country Management Team in the country office

· Participate in planning and facilitation of training and capacity development of program staff

· Participate in organizing planned inter-projects and external M&E events, including preparation of TOR’s for consultants and review teams

· Document lessons learned, best practices, success stories, most significant changes, case studies and other useful changes during project implementation

· Assume such other responsibilities as may be assigned to him/her by the Program Manager

Qualifications, Experience and Competencies

• University degree in Social Sciences or related discipline


• Knowledge of church structures and experience with related agencies, ecumenical partners, other NGOs and UNHCR


• Several years of experience in complex on site emergency response projects and/or programs requiring extensive judgment and interpretation


• Diverse geographical professional experience preferred


• Exhibiting the generic employee skills especially valued by the organization: Dependability and productivity, Communication, Problem solving, Teamwork, Safety and Security, Accountability and Integrity


• High level of motivation, integrity, commitment and professional responsibility


• Ability to tolerate cultural, educational and religious diversity in the work place


• Excellent communication, organization and presentation skills

Description:

inSupply Health is an independent, regional advisory firm based in Nairobi that is pioneering new approaches to improve public health supply chains in East Africa. Drawing on the experience of our John Snow Inc. (JSI) affiliation, our dynamic team of local consultants works closely with public and private sector clients to design optimized, customized and resilient supply chain systems. inSupply deploys systems that deliver essential health products such as antimalarial and HIV medications, vaccines and contraceptives in complex settings. We take proven methodologies from the commercial sector and adapt them to local conditions. We involve our clients closely in shaping their supply chains so they can own, implement and continuously improve their systems over the long term. We specialize in: developing supply chain maturity strategies, building organizational capacity for supply chains, designing and implementing data-driven, optimized supply chain systems and quantifying health commodity needs. inSupply doesn’t just help our clients select the right technology for better supply chain management. We also invest in people and processes, helping to build a culture of data use and continuous improvement.

Who we are looking for:

inSupply seeks to recruit individuals who are passionate, knowledgeable and experienced administrative work and have basic financial skills. The company is looking for people who are excited about the opportunity to work improving public health supply chains in East Africa. The successful candidate’s assignment will involve office management, support in procurement, Logistics and travel arrangements and other administrative work.

Responsibilities (not limited to the following):

▪ Organizing meetings, conferences and other office events, taking minutes during meetings and distributing them efficiently to concerned members.

▪ Organizing travel arrangements for both local and international Staff-Flight bookings, Hotel Bookings and Ground transportation.

▪ Facility management, telecommunications, general maintenance/repairs, central services, mailroom operations, central filing, telephone/public reception

▪ Getting quotations, negotiating and procuring goods (Logistics and IT) and any other purchases needed for Kenya office and supporting any other JSI office.

▪ Provide local costs inputs for budget proposals.

▪ Draft RFPs and Contracts for goods and services providers.

▪ Accounting for usage and regular supplies of stationery, fuel, motor vehicles etc.; and coordinate drivers’ activities.

▪ Maintaining the accounts for all suppliers and efficient processing of supplier invoices and ensuring that suppliers are promptly paid.

▪ Managing office asset inventory and maintain the inventory list up-to-date.

Essential skills and Qualifications:

● Kenyan national with fluency in English and Swahili required;

● Bachelors degree in Business Administration or other relevant field of study from a recognized university or college.

● Efficiency with use of (Microsoft Office; Word, Excel and PowerPoint) is essential.

● At least 3 years’ proven experience in as an administrative, procurement and operations role.

● Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

I have been working for a manufacturing company in Nairobi as a procurement officer for the last two years. Last week, however, my boss announced that starting January the company will be conducting lifestyle audits on all its employees.

Is this legal and I’m I compelled to give my boss access to my bank details and details on my side hustle?

I don’t want the fact that I have a business to hurt my chances of retaining the job.

In the last few months, lifestyle audits have become a sort of trend, especially in the public sector because of the rampant increase in corruption. This has been welcomed by many Kenyans and some private companies are also looking to implement the same.

First, it is not legal for employees in private firms to be subjected to lifestyle audits unless the company provides a good reason as to why they want to implement one such as in cases of fraud or theft of company money.

However, there are circumstances in which it is completely okay for the employer to ask for an audit on its employees.

Check Out >>> Ask HR: I am Under-Qualified; Can I Still Apply For A Job?

In cases of fraud or misuse of company resources

When an organization is trying to curb misuse of company property or theft, they are legally within their right to conduct lifestyle audits on its employees.

For example, as procurement official if the suppliers complain about the process of choosing suppliers, the company can decide to investigate the claim by looking at your finances to see if you might be benefiting from the tenders you give.

If it is part of the company policy

Some organizations conduct lifestyle audits on employees as part of the company policy. In such an instance, you have no option but to agree to them or refuse the job offer.

The same applies to employees already working in the company, if it is introduced as accompany policy then you have to comply or risk losing your job.

You can only lose your job if;

Your business is a conflict of interest

For example, if you are working at Bata and your side hustle is a shoe store. In such a case the employer will feel like you could be working to sabotage the company while you build your own.

You are a non-performer

If you have not been performing well at your job yet the business you have is thriving, the employer might assume that you are spending all your time and effort on building your business as opposed to doing your job.

Finally,

All in all, if you have not been stealing from the company and don’t have anything to hide then the audit will not have an impact on your job.

If you have nothing to hide, then you should not really be worried, having a side hustle is not grounds for termination; your boss cannot fire you without a good reason.

Welcome to JobwebKenya.com. This website helps you to achieve your career dream by linking you to vacancies from Top Companies in Kenya. Job Seekers are also exposed to best articles for career growth and development. Click Here to Subscribe for Job Alerts We strongly advise graduates not to pay money before getting a Job. Report fraudulent jobs to [email protected]

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Apply for this Job

Welcome to JobwebKenya.com. This website helps you to achieve your career dream by linking you to vacancies from Top Companies in Kenya. Job Seekers are also exposed to best articles for career growth and development. Click Here to Subscribe for Job Alerts We strongly advise graduates not to pay money before getting a Job. Report fraudulent jobs to [email protected]

Dont Miss Latest Jobs In Kenya. Subscribe Today. CLICK HERE

Apply for this Job

Stores Clerk Job at KENCAFFEE Export

Job Description

VALID THROUGH: 12/21/2018
LOCATION: Nairobi, Kenya

Job location: This position is based in Nairobi, Kenya with some travel to pastoral counties within the country where the application is relevant.

Position Type: Consulting: 3 months consultancy with possibility of extension based on funding availability and performance

To Apply:

To be considered for this consultancy, we request the following information be submitted on/before December 21, 2018. Please submit your CV, cover letter and three references to Hellen Mutogoh at hmutogoh@pciglobal.org

Position summary:

The Administrative and finance assistant will be part of the team that aims to help pastoralists make informed migration decisions through relevant digital information. Project Concern International (PCI) seeks to recruit individuals who are passionate, knowledgeable and experienced administrative work and have basic financial skills. The program is looking for people who are excited about the opportunity to work on a social enterprise project that could have huge impact for some of the most marginalized populations in Kenya and across the continent. The social enterprise will be focused on product testing, launch, marketing and sales of the AfriScout mobile application to pastoral communities in Kenya’s Arid and Semi-Arid Lands. The successful candidate’s assignment will involve office management, support in procurement, preparation of financial requisitions and other administrative work

Key Duties and responsibilities:

1. Administrative work

· Draft and type routine correspondences

· Maintain filing and other office systems

· Handles communication including telephone, fax and email

· Assists in preparing programs for visitors, including hostel bookings, airport transfer, ticketing etc.

· Support in arranging travel schedules and related logistics (including fund monitoring), together with expense claims for staff

· Maintains office environment and stationary supplies with appropriate records

· Liaises with the appropriate units for repair, supply and maintenance of office facilities

2. Procurement

· Sourcing of quotations from vendors

· Simple bid analysis

· Carrying out due diligence on suppliers

· Completing procurement forms – procurement requests, purchase orders etc.

3. Financial support

· Preparation of financial requests- payment requests, travel advance request etc.

· Ensure payment vouchers bear the necessary requisition, approvals and quotations where necessary.

· Assist in completing expense reports and reconciliations

· Be responsible for Petty Cash and ensure that all expenses are in line with PCI financial guidelines and rules of internal procedure.

· Collate, scan and archive payment documentation.

Essential Skills and Qualifications:

1. Diploma in Secretarial Science & Office Management, Business Administration or other relevant field of study from a recognized university or college.




2. Efficiency with use of (Microsoft Office; Word, Excel, PowerPoint and Outlook) is essential




3. Basic financial training- at least CPA1




4. At least 2 years’ experience in as an administrative and finance assistance preferable for an NGO




5. Excellent organizational, interpersonal, written, and verbal communication skills in English and Kiswahili.




6. Good judgment and a high level of respect for confidentiality




7. Demonstrated ability to coordinate tasks to meet deadlines




8. Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity




9. Demonstrated ability to develop and maintain effective work relationships with counterparts




10. Strong work ethic and willingness to work a nontraditional work schedule.




11. Balance: combining patience, empathy, and honesty with the assertiveness, clout and drive to see any job through to the end.




12. Comfortable working in a start-up environment

Desired competencies/Attributes:

1. Solution orientated




2. Ability to remain calm and composed under pressure




3. A passion for the mission and values of PCI.




4. Participate in PCI’s innovation efforts and in teams on innovation initiatives.

Project Overview:

There are a quarter of a billion pastoralists in Africa using basic, and increasingly unreliable methods to find adequate grazing. SAPARM (Satellite Assisted Pastoral Resource Management) fuses traditional knowledge and practices with the accuracy of satellite imagery to more precisely locate grazing areas. After completing a successful proof of concept in Ethiopia in 2013/14, PCI has expanded to reach over 1 million pastoralists with support from USAID/DIV and Google. Initially piloted with paper maps, PCI has now developed an android powered app called AfriScout. With the rapid uptake of smartphones and increasing mobile broadband coverage in East Africa, Google granted PCI additional funding to develop and test a fee-for-service model using the mobile app version of SAPARM called “AfriScout”.

ICT Authority is looking for competent individuals to fill up their vacant positions in Supply Chain, accounting, auditing and so much more. Take advantage and apply.

1. Supply Chain Management Officer Job at ICT Authority 

Sourcing for goods and services in line with the Public Procurement and Disposal Act 2015 and regulations.

Preparing contract documents, Local Purchase and Service Orders.

Bachelor’s degree in Business Administration, Economics, Commerce, Supplies Management Option or any other related fiel.

Apply here for the Supply Chain Management Officer Job

2. Internal Auditor Job at ICT Authority

Carry out independent tests and assessments of compliance with the policies, procedures and regulations as per the approved annual work plans;

Bachelor’s degree in accounting or other relevant fields

Active Member of ICPAK or IIA.

Apply Here for the Internal Auditor Job

3. Accountant Job

Ensure compliance of financial transactions to approved financial policies, procedures and control systems

Participate in formulating and implementing sound financial accounting policies, procedures, strategies and systems that ensure effective control and accountability of the Authority’s resource;

Bachelors’ degree in Commerce, Accounting, Economics or any other equivalent qualification from a recognized institution.

Apply Here for the Accountant Job

4. Office Administrator I Job

Taking minutes; using e-office to research and process data;

Bachelor’s degree in any of the following disciplines:- Secretarial Studies;

Bachelor of Business Management/Economics or equivalent qualification from a recognized institution.

Apply Here for the Office Administrator Job

5. Clerical Officer Job

Verifying compiled statistical records for accuracy;

Processing of human resource statistics;

KCSE Certificate.

Apply Here for the Clerical Officer Job

6. Driver Job

Carrying out routine checks on the vehicle’s cooling and oil systems, electrical system, tire pressure, brakes, etc;

KCSE C- Minus

Professional certificate.

Apply Here for the Driver Job

By Lisa Osiako

It is said that your future job prospects are in a lot of ways, determined by where you choose to pursue your degree or diploma.

I once had a chat with a From-Four leaver who was also waiting for his results. When asked what his career options were, he only had one in mind. No other choice appealed to him, and when he missed that course, he did not know where to start from.

There are numerous marketable courses that could easily land you a good job. Supply Chain and Procurement is one of these courses.

Procurement is becoming one of the fastest growing careers in the country today. Having been ranked as a top marketable course in the country, you can never go wrong with it. Its high demand has even led to the rise of many other universities, just to cater to the huge amount of students wanting to enroll for this course.

Here are some of the colleges and universities that can see you achieve your career goals.

1. University of Nairobi

The University of Nairobi is one of the oldest universities and as such, considered to have more experience. If you are looking for something that can work best for you, this is one of the universities you should consider. If starting from a diploma course, once done you could easily be considered for the degree course at the same institution.

2. Machakos University College

The university college is located at the heart of the Lower Eastern Region, and situated only a Kilometre away from Machakos City along Machakos/Wote Road, the University is destined to continue its growth trajectory to World Class status in the near future. Under the School of Business and Economics, you can be able to comfortable undertake your course full-time, at an affordable fee.

3. Kenyatta University

As one of the other oldest universities, it has quite a number of diverse programs. Among them is the Supply Chain and Procurement course. The university also offers online courses, and you can thus study in the comfort of your home.

4. Daystar University

This is one of the best private universities in the country. At its main campus in Athi River, you can get your Supply Chain and Procurement course and be sure that it is a legit degree. Apply now and get your course started.

5. KCA University

Now a chartered university in Kenya, this former college continues to feature among the top schools in Kenya. It has gained the reputation of being the best business college in Kenya. Having been around for 25 years, the college has introduced distance learning. You can be assured that you can undertake course wherever you are.

SEE ALSO >>> Top 9 Marketable College Courses You Can Enroll For In Kenya Today

6. CUEA

The Catholic University of East Africa is one of the most dynamic universities in Kenya. It carries students of different nationalities, and thus can provide you with a lot of perspective regarding your studies. If you are looking to further your studies in a diverse environment, then this place is for you.

There are numerous universities and colleges to study Supply Chain and Procurement. They are legit and will therefore give you an edge over others. If you are looking for a school to study, you can enroll at any of these universities in Kenya.

ICT Authority is looking for competent individuals to fill up their vacant positions in Supply Chain, accounting, auditing and so much more. Take advantage and apply.

1. Supply Chain Management Officer Job at ICT Authority 

Sourcing for goods and services in line with the Public Procurement and Disposal Act 2015 and regulations.

Preparing contract documents, Local Purchase and Service Orders.

Bachelor’s degree in Business Administration, Economics, Commerce, Supplies Management Option or any other related fiel.

Apply here for the Supply Chain Management Officer Job

2. Internal Auditor Job at ICT Authority

Carry out independent tests and assessments of compliance with the policies, procedures and regulations as per the approved annual work plans;

Bachelor’s degree in accounting or other relevant fields

Active Member of ICPAK or IIA.

Apply Here for the Internal Auditor Job

3. Accountant Job

Ensure compliance of financial transactions to approved financial policies, procedures and control systems

Participate in formulating and implementing sound financial accounting policies, procedures, strategies and systems that ensure effective control and accountability of the Authority’s resource;

Bachelors’ degree in Commerce, Accounting, Economics or any other equivalent qualification from a recognized institution.

Apply Here for the Accountant Job

4. Office Administrator I Job

Taking minutes; using e-office to research and process data;

Bachelor’s degree in any of the following disciplines:- Secretarial Studies;

Bachelor of Business Management/Economics or equivalent qualification from a recognized institution.

Apply Here for the Office Administrator Job

5. Clerical Officer Job

Verifying compiled statistical records for accuracy;

Processing of human resource statistics;

KCSE Certificate.

Apply Here for the Clerical Officer Job

6. Driver Job

Carrying out routine checks on the vehicle’s cooling and oil systems, electrical system, tire pressure, brakes, etc;

KCSE C- Minus

Professional certificate.

Apply Here for the Driver Job

Supply Chain Management Officer Job at ICT Authority 

Job Grade: ICTA 6

The ICT Authority is an equal opportunity employer committed to diversity and gender equality. We seek and employ individuals who are qualified for the various job roles and are committed to contribute to the vision and objectives of the organisation.

The officer will be responsible to the Manager Supply Chain Management.

Responsibilities

• Sourcing for goods and services in line with the Public Procurement and Disposal Act 2015 and regulations.


• Preparing contract documents, Local Purchase and Service Orders.


• Ensure that LPOs and LSOs are promptly raised and approved to facilitate delivery of goods and services on time.


• Preparation and submission of timely procurement reports;


• Ensure that no orders are issued without the necessary documentation.


• Liaise with Stores to ensure that goods being delivered conform to the user specification.


• Receive and submit supplier’s invoices to Finance to ensure timely settlement;


• Ensuring timely implementation of decisions of procurement and evaluation committee;


• Offer procurement technical advice to the user departments;


• Ensure safe custody of all procurement documents.


• Participate in quotation opening and evaluation.


• Participate in tender opening and evaluation.


• Keep custody of all contracts and ensuring follow up on deliveries.


• Monitoring and evaluating contract management by users and report progress to facilitate timely decision making.

Qualifications

• Bachelor’s degree in Business Administration, Economics, Commerce, Supplies Management Option or any other related field;


• At least five(5) years relevant work experience in a public/private institution


• Diploma in procurement and supply management from CIPS, KISM or other reputable institution.


• Active member of KISM


• Experience in ERP Procurement Modules


• Must have a practicing license

How to Apply

The following documents will be required during application

• Application Letter


• Copy of Academic Certificates


• Copy of Professional Certificates


• Copy of Curriculum Vitae


• Copy of National ID

Application is strictly online on http://recruitment.icta.go.ke

Deadline for application is 19^th December, 2018

ICT Authority is an equal opportunity employer. Persons with disability and women are highly encouraged to apply.

VALID THROUGH: 12/19/2018
LOCATION: Nairobi, Kenya

Project Manager East Africa Job at HELP Logistics Ltd

Job Purpose

As Project Manager you will be a key member of the HELP Logistics team in East Africa. You will support the team to create a bridge between humanitarian, commercial and academic organisations and transfer innovative supply chain knowledge to HELP’s humanitarian partners. Your primary focus will be on building capacity in individuals and organisations by providing consulting services, bespoke technical trainings, and certificate and higher education programs. With prior experience in East Africa, you will add knowledge of the local context to HELP’s projects in the region. You will work in a team with HELP colleagues, dedicated staff from partner organisations and external experts to understand and analyse partner operations and potential weaknesses and bottlenecks. This requires strong analytical and computational skills. Based on those findings you will develop, present and implement technical solutions to enhance the partner’s supply chain performance. To make sure all projects are delivered at the highest possible quality standards, you will follow HELP’s framework approach and apply consulting and training tools and techniques. You will also update and enhance those tools and develop new ones if needed. To constantly strengthen and increase HELP’s footprint in the region you will support the Regional Director by maintaining the existing partnerships, expanding the network of humanitarian partners and generating new partnership opportunities. To keep HELP’s regional office operational, you may occasionally be asked to support the team on organisational and administrative matters.

Responsibilities

Consulting

• Analyse key supply chain functions and processes (assessment, procurement, warehousing, transportation and distribution).


• Identify weaknesses and bottlenecks within the partner’s supply chain.


• Assess organisational structures for operational fitness.


• Develop customized solutions, present to partner and support implementation process.


• Coordinate with project team and organize and facilitate workshops with various stakeholders (government, universities, NGO’s, UN agencies).


• Maintain relationships with existing clients and establish new partnerships.


• Mentor interns from partner universities.


• Develop new consulting tools and techniques.


• Draft project reports for internal and external purposes.

Training and Networking

• Plan, organize and conduct trainings for humanitarian partners.


• Adjust training package to local context and customer’s requirements.


• Develop new teaching material and case studies.


• Advocate the value of logistics and supply chain management in workshops and conferences.


• Build and maintain knowledge management database for projects in the region.


• Teach modules at universities and schools.

Organisation, Reporting and Administration

• Project and activity reporting to Regional Director and Headquarters.


• Resource and budget planning and management.


• Travel organisation and planning.


• Provide media when appropriate to record project development and outcomes (photos, videos, case studies).

Qualifications and Experience

• First-level or advanced university degree in Supply Chain Management, Logistics, Procurement, Business Administration, Management or Economics.


• A minimum three (3) years relevant experience in supply chain and logistics and/or other related technical field is required.


• Understanding of humanitarian and development sector is an advantage.


• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.


• Experience in project management and project management tools in relation to multiple medium sized technical projects (up to USD 50,000) required.


• Experience in collaborating with institutional donors, academic institutes and commercial companies an advantage. Ability to build relationships quickly with a wide range of people, both internally and externally.

Functional Competencies

• Ability to synthesize and analyse information, and formulate and present clear recommendations. Previous consultancy experience or can demonstrate communication and negotiation skills.


• Strong data analytical skills. Proven ability to gather data, analyse and diagnose supply chain and logistic problems.


• Training experience with at least 100 training hours of in-class training.


• Cross-cultural awareness, understanding and sensitivity. Familiar with political, cultural and economic situation in East Africa.


• Computer literate (MS Word, Excel) and competency in managing spreadsheets.


• Excellent written and spoken communication and interpersonal skills.


• Fluency in English.


• Willingness and ability to travel extensively within the region.


• Commitment to HELP Logistics (and Kuehne Foundation) values and behaviours.

Core Competencies

Professionalism

• High quality expectations in regards to own work and holds him/herself accountable for project results.


• Apply HELP’s teaching material and concept in teaching methodology.

Collaboration

• Build and maintain effective relationships with team, external partners and supporters.


• Be able to work in a team of HELP staff and external experts and be open to learn from others.


• Approachable, good listener.

Uniqueness

• Retain our independence as a trusted, long-term third party to partners.


• Develop innovative, impactful solutions.

Integrity

• Honest, encourages openness and transparency.


• Develop meaningful and bespoke solutions.

How To Apply

Qualified candidates should apply with a cover letter; a detailed, up-to-date CV; details of three referees; and their email contacts. Applications should be addressed to recruitment-help@kuehne-stiftung.org with the subject clearly marked with the respective position to reach us on or before the 14th January 2019. Only shortlisted candidates will be contacted. Female candidates are strongly encouraged to apply.

VALID THROUGH: 01/14/2019
LOCATION: Nairobi, Kenya

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About the Role

Under the management of the operations head, the Procurement Coordinator will manage all procurement and supply chain functions at Andela.

Responsibilities

• Receive and process requisitions from different user departments including confirmation of budget approvals.


• Sourcing and Pre-qualification of suppliers and ensuring Andela has a lean supplier base.


• Establish and manage all vendor relations


• Represent the interests of the company in all supplier negotiation, ensure the company gets the best deals that project best value for money, set up and manage supplier contracts.


• Manage the process of supplier evaluation, cost analysis and selection


• Work with finance to process purchase orders.


• Ensure all procurement transactions are properly documented


• Receiving of commodities and processing invoices through the finance department.


• Expediting orders and ensuring goods are delivered on time.


• Creating a process around procurement across all departments in the organisation, in conjunction with Finance and Operations.


• Conduct value chain and total cost analysis on various sourcing options (eg. local vs. International, centralised vs. Decentralised) on high value purchases, from time to time and advice the management on the best sourcing strategy to adopt.


• Conduct market surveys regularly to ensure to ensure the company is getting supplies at the most competitive rates and the goods supplied comply to industry standards.


• Developing a procurement plan for the organisation and manage implementation.


• Monitor consumption of goods and services at the organisation and make proposals to the head of operations on possible cost management options.


• Managing import and export of goods.

Qualifications

• Professional certification in a related area such as business or economics, logistics, supply chain management or purchasing.


• At least 2 years experience in a similar position.


• Experience in vetting suppliers prior to on-boarding


• A good knowledge of the procurement process, procedures and the ability to track and advise on changes to relevant legislation


• Multitasking skills, including the ability to handle various enquiries


• Keen on operational excellence and process improvements to achieve efficiency and effectiveness.

Benefits & Compensation

• Full-time compensation


• Full medical coverage


• Breakfast, lunch and snacks provided daily


• Beautiful working environment


• Opportunity to work with the brightest minds on the planet


• Oh, and a chance to change the world!

How To Apply

Click Here To Apply

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

HELP Logistics Ltd is looking for a dynamic, committed Project Manager with expertise in supply chain and logistics to support training and consulting projects within a large network of actors supporting humanitarian and economic development in the East Africa region. Based in Nairobi, this is for a 2 year contract (renewable). This position will report to the Regional Director East Africa with a Technical Support line to the Global Head of Programs (based in Switzerland). You will be expected to travel up to 60% of the time to support projects in the region.

HELP Logistics Ltd: HELP Logistics is a non-profit subsidiary company of the Kuehne Foundation. The Foundation is privately owned and founded in 1976 by the Kuehne family in Switzerland. HELP Logistics AG has a registered headquarters in Switzerland, since 2014, and has sub-offices in Singapore, Amman and Nairobi to support programmes in Asia, Middle East and East Africa respectively. HELP Logistics Ltd. provides support to the humanitarian and development sector through supply chain optimization analyses, research, training, and education.

JOB PURPOSE: As Project Manager you will be a key member of the HELP Logistics team in East Africa. You will support the team to create a bridge between humanitarian, commercial and academic organisations and transfer innovative supply chain knowledge to HELP’s humanitarian partners. Your primary focus will be on building capacity in individuals and organisations by providing consulting services, bespoke technical trainings, and certificate and higher education programs. With prior experience in East Africa, you will add knowledge of the local context to HELP’s projects in the region. You will work in a team with HELP colleagues, dedicated staff from partner organisations and external experts to understand and analyse partner operations and potential weaknesses and bottlenecks. This requires strong analytical and computational skills. Based on those findings you will develop, present and implement technical solutions to enhance the partner’s supply chain performance. To make sure all projects are delivered at the highest possible quality standards, you will follow HELP’s framework approach and apply consulting and training tools and techniques. You will also update and enhance those tools and develop new ones if needed. To constantly strengthen and increase HELP’s footprint in the region you will support the Regional Director by maintaining the existing partnerships, expanding the network of humanitarian partners and generating new partnership opportunities. To keep HELP’s regional office operational, you may occasionally be asked to support the team on organisational and administrative matters.

SCOPE OF FUNCTION / KEY RESPONSIBILITIES:

Consulting

• Analyse key supply chain functions and processes (assessment, procurement, warehousing, transportation and distribution).


• Identify weaknesses and bottlenecks within the partner’s supply chain.


• Assess organisational structures for operational fitness.


• Develop customized solutions, present to partner and support implementation process.


• Coordinate with project team and organize and facilitate workshops with various stakeholders (government, universities, NGO’s, UN agencies).


• Maintain relationships with existing clients and establish new partnerships.


• Mentor interns from partner universities.


• Develop new consulting tools and techniques.


• Draft project reports for internal and external purposes.

Training and Networking

• Plan, organize and conduct trainings for humanitarian partners.


• Adjust training package to local context and customer’s requirements.


• Develop new teaching material and case studies.


• Advocate the value of logistics and supply chain management in workshops and conferences.


• Build and maintain knowledge management database for projects in the region.


• Teach modules at universities and schools.

Organisation, Reporting and Administration

• Project and activity reporting to Regional Director and Headquarters.


• Resource and budget planning and management.


• Travel organisation and planning.


• Provide media when appropriate to record project development and outcomes (photos, videos, case studies).

JOB REQUIREMENTS

Qualifications and Experience

• First-level or advanced university degree in Supply Chain Management, Logistics, Procurement, Business Administration, Management or Economics.


• A minimum three (3) years relevant experience in supply chain and logistics and/or other related technical field is required.


• Understanding of humanitarian and development sector is an advantage.


• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.


• Experience in project management and project management tools in relation to multiple medium sized technical projects (up to USD 50,000) required.


• Experience in collaborating with institutional donors, academic institutes and commercial companies an advantage. Ability to build relationships quickly with a wide range of people, both internally and externally.

Functional Competencies

• Ability to synthesize and analyse information, and formulate and present clear recommendations. Previous consultancy experience or can demonstrate communication and negotiation skills.


• Strong data analytical skills. Proven ability to gather data, analyse and diagnose supply chain and logistic problems.


• Training experience with at least 100 training hours of in-class training.


• Cross-cultural awareness, understanding and sensitivity. Familiar with political, cultural and economic situation in East Africa.


• Computer literate (MS Word, Excel) and competency in managing spreadsheets.


• Excellent written and spoken communication and interpersonal skills.


• Fluency in English.


• Willingness and ability to travel extensively within the region.


• Commitment to HELP Logistics (and Kuehne Foundation) values and behaviours.

Core Competencies

Professionalism

• High quality expectations in regards to own work and holds him/herself accountable for project results.


• Apply HELP’s teaching material and concept in teaching methodology.

Collaboration

• Build and maintain effective relationships with team, external partners and supporters.


• Be able to work in a team of HELP staff and external experts and be open to learn from others.


• Approachable, good listener.

Uniqueness

• Retain our independence as a trusted, long-term third party to partners.


• Develop innovative, impactful solutions.

Integrity

• Honest, encourages openness and transparency.


• Develop meaningful and bespoke solutions.

Position Overview:

Under the direction of the Case Management and Child Protection Coordinator, the Case Management and child protection Officer is responsible for providing the protection of children by performing duties of Intake, Protection, Child Care and Emergency responses including After Hours as may be required, in accordance with provisions of Charitable Children Institutions regulations, Children Act 2002, RefuSHE Child Protection Policy and general RefuSHE child protection policies and SOPs

Duties & Responsibilities:

· Receives and reviews referrals and requests for service to determine eligibility to admission in GEP and Safe House as well as any other grant funded projects.

· Interviews sources of service referrals/requests to obtain and record detailed intake information; assessing nature of referral/request and identifying immediacy of intervention required through Best Interest Assessment; and refers ineligible cases to other agencies, as appropriate.

· Gathers thorough information and conducts an assessment of the immediate safety of the child/ren at the point of first contact; intervening in risk situations and initiating immediate protection action, as required, which may include moving of children at risk to our Safe House or referring the Individual Cases to other appropriate agencies for protection

· Conducts case investigations including reviewing plight history and comparing the same with available information from UNHCR and other agencies, coordinating and conducting forensic interviews, conducting home visits, and interviewing child, family members and any other appropriate additional information sources such as other refugees community members, neighbors and assesses risk to the IC based on case investigation and develops IC service/development plan

· Initiates and facilitates the referral for services provision from other agencies /organizations consistent with the proposed service plan; coordinating service requirements and advocating on behalf of the IC to ensure the receipt of appropriate and timely service/support

· Strictly adheres to and implements Safe House SOPs and other regulatory requirements as stipulated within the CCI registration Charters

· Under direction of the Case Management and Child Protection Coordinator, communicates on daily basis all relevant information regarding the SH to the Associate Director

· Participates in consultations and case conference with individual case and other service providers

· Under supervision of Case Management and Child Protection Coordinator, determines the need for and recommends admission of children to GEP and Safe House; coordinating and facilitating admissions by advising the GEP or Safe House Associate Director(s) of all relevant case information, preparing required admission documents, and providing support to the child during the admission process; providing information and consultation to other program teams regarding the individual case information and the specific needs of the child who is being admitted to the organizations programs and ensures proper management of the child file(s) as required

· Completes requirements for court hearings with support of Legal Advocacy Officer if and where the law may require including preparing evidence materials, advising Safe House and Child Protection Associate Director on procedures, reviewing case information with area children officer and arranging for, or notifying, other stake holders who may be involved/interested in the case

· Under guidance of the Case Management and Child Protection Coordinator, ensures the line Associate Director for Protection and Safe House is consulted and updated at appropriate points as required on each individual case.

· Prepares and ensures accurate, thorough and timely recording of case information including case notes, modules, reports, family case histories, correspondence, and legal forms, as required by the UNHCR, RAS and RefuSHE; compiles and completes case file documents for transfer of the case or to close the case as will be required from time to time

· Provides information and advisory services to each child and members of the refugee community regarding the provisions and requirements of the UNHCR, RAS and RefuSHE service policies

· Liaises with security officers on duty to ensure maximum security /safe environment for the residents and their belongings as well as RefuSHE’s assets

· Participates in maintaining daily, weekly and monthly Safe House inventory trackers and reconciles the same on weekly and monthly basis submitting the same to the procurement officer for verification purposes

Protection Service Responsibilities

· Initiates a relationship with the child and the foster family to facilitate an accurate and thorough assessment of the protection issues and individual case needs, to inform the service plan and to effectively respond to problems and reduce the potential for risk to the child (ren)

· Initiates Best Interest Processes for each individual case through conducting BIAs, BIDs, making arrangement for alternative care, family tracing/reunification, undertakes home visits as well as recommending case management support

· Implements the service plan with the child and family (foster) including appropriate management of the therapeutic relationship, providing counseling or referring to counseling services for the child and the family and conducting an ongoing assessment of any child protection issues and the level of risk to children in the home or Safe House

· Maximizes the participation of other program team and external service providers as appropriate in the development and review of the service plan through facilitating referrals, coordinating among collateral service providers, and advocating ensuring the receipt of appropriate and timely services; leading and participating in consultations and case conferences with the client and other service providers

· Conducts Child Protection investigations including reviewing any relevant child protection records, coordinating and conducting forensic interviews, conducting investigative interviews of each individual case, caregivers, other family members and appropriate additional information sources such as UNHCR, children department, neighbors, community leaders and other agencies providing services to refugee children

· Participates in developing and maintaining of weekly and monthly list of Safe House residents due for various appointments and accompaniment plan

Child Care Responsibilities

· Conducts an assessment of physical, mental, emotional and social needs of each child in the organization programs, and establishes a trust relationship in order to support and facilitate the child’s growth and development while in the organization programs

· Ensures high levels of hygiene and cleanliness among individual cases and the general environment with the Safe House/GEP

· Develops and implements appropriate short and long term plans of care for the child/children based on the results of the needs assessment; providing information, advice and support to the child and the foster family regarding the plan of care; discussing specific care plan requirements with other program team staff, and other professional support service providers as appropriate

· Provides informal counseling to the child and initiating/coordinating support linkages for the child with internal and external counselors acting as a support to the child during the conducting of any investigation or service provision

· Coordinates service requirements and advocating on behalf of the child/children to ensure the receipt of appropriate and timely services; leading and participating in consultations and case conferences with service providers to discuss care plans and service needs of the child/children.

· Facilitates ongoing contact with the child and his/her biological family through family tracing process to ensure family reunification where and when possible

· Provides support to the child and intervenes on his/her behalf in risk/crisis situations; facilitating the resolution of the crisis and developing plans in consultation with the child and other program team/service providers to reduce the likelihood of the crisis being repeated

· Undertakes other responsibilities/duties not outlined above which are commensurate with a role of this nature in the humanitarian sector and which have been discussed and agreed between the line manager/superiors and the post holder.

Qualifications

· Bachelor’s degree in Social Work, Sociology, Counseling Psychology or related field with at least five 3 years of successful experience in program planning and management including grant funded programs. Master’s Degree in project planning and management, business administration, Social Work, Counseling Psychology or other related field will be added advantage.

· At least 3 years’ experience in case management and child protection programs

· Knowledge of sexual and gender based violence/domestic violence and sexual assault/abuse issues and solutions

· Understanding of challenges facing refugees in Kenya and in the region

· Experience working with young people, preferably most vulnerable (experience working with refugee children will be a plus)

· Demonstrated ability to handle confidential and sensitive information

· Knowledge of theories of human behavior and ability to apply in assessment and planning

· Knowledge of risk assessments; counseling skills, child abuse standards, child welfare legislation and regulations

· Ability to work as an integral member of a team and work with little or no supervision as may be required

· Ability to follow direction and work effectively under pressure

· Good planning, organization, problem-solving, decision-making and liaison skills

· Ability to collaborate with other resource persons and facility

· Ability withstand stressful situations that may arise as a result of challenging work environment (interaction with children who have under gone very painful situations)