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Job Purpose:

To provide financial, clerical and administrative services. To ensure efficient, timely and accurate payment of accounts under his or her control.

Responsibilities

• Maintain up-to-date billing system


• Generate and send out invoices


• Follow up on, collect and allocate payments


• Carry out billing, collection and reporting activities according to specific deadlines


• Perform account reconciliations


• Monitor customer account details for non-payments, delayed payments and other irregularities


• Research and resolve payment discrepancies


• Generate age analysis


• Review AR aging to ensure compliance


• Maintain accounts receivable customer files and records


• Follow established procedures for processing receipts, cash etc.


• Process credit card payments


• Prepare bank deposits


• Investigate and resolve customer queries


• Process adjustments


• Develop a recovery system and initiate collection efforts


• Communicate with customers via phone, email, mail or personally


• Assist with month-end closing


• Collect data and prepare monthly metrics

Requirements

• CPA 3, or ACCA Finalist


• BCOM or Finance degree is preferable


• Knowledge of accounts receivable


• Knowledge of office administration and procedures


• Knowledge of general bookkeeping procedures


• Knowledge of general accounting principals


• Proficient in relevant computer software


• Knowledge of regulatory standards and compliance requirements


• 1-3 years accounts receivable and general accounting experience

Key Competencies

• Attention to detail and accuracy


• Good verbal and written communication skills


• Organizational skills


• Information management


• Problem analysis and problem solving skills


• Team member


• Stress tolerance


• Sense of urgency


• Tenacious


• Customer service skills

How to Apply

If you possess the experience and skills we are looking for, kindly send your CV to caroline@ramaltd.com before 9th January 2019. Kindly quote the job title on the subject line.

VALID THROUGH: 01/09/2019
LOCATION: Nairobi, Kenya

Welcome to JobwebKenya.com. This website helps you to achieve your career dream by linking you to vacancies from Top Companies in Kenya. Job Seekers are also exposed to best articles for career growth and development. Click Here to Subscribe for Job Alerts We strongly advise graduates not to pay money before getting a Job. Report fraudulent jobs to [email protected]

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Are you interested in growing your career in ICT? Are you starting out in your career? The following job opportunities in Murang’a County and the Kenya School of Government are for you. Take advantage and apply!

1. IT Job at Murang’a County

Bachelor’s degree in Computer Science/Information Systems or equivalent from a University recognized in Kenya.

Good administration, organization and analytical skills.

Performing system analysis and suggest recommendations in liaison with user department.

Apply Here for the IT Job

2. ICT Assistant Job at Kenya School of Government

Install computers and computer accessories for user

Diagnose and resolve simple computer related faults;

Diploma in Computer Science; Computer Programming; Computer Engineering; Information Technology; Information Science; Computer Studies; Business Information Technology or equivalent from a recognised institution.

Apply Here for the ICT Assistant Job

3. ICT Officer Job at Kenya School of Government

Configure and maintain Local Area Network and Wide Area Network

Bachelor’s Degree in Computer Science; Information Science or equivalent; Business Information Technology or equivalent from recognized institution

Microsoft Certified Systems Engineer (MCSE); Cisco Certified Network Administrator (CCNA) or equivalent from recognized Institution.

Apply Here for the ICT Officer Job

4. Senior ICT Officer Job at Kenya School of Government

Implement ICT systems and standards

Carry out feasibility studies for areas to be computerized

Satisfactory performance at Information Communication Technology Officer I grade or its equivalent for at least three (3) years.

Apply Here for the Senior ICT Officer Job

5. ICT Assistant Job at Jhpiego

Conduct JPTT user support and training.

Bachelor’s degree (BIT, MIS, Computer Science or related field).

CompTIA A+ Certification.

Apply Here for the ICT Assistant Job

Industry: Real estate

Location: Nairobi

We seek to hire an accounts assistant specializing in payables. Reporting directly to the to the Finance manager.

The main purpose of this job will include performing activities related to the accurate processing of authorized supplies invoices, updating and reconciling  financial related information and providing accounting support to other departments in accordance with established practices.

Responsibilities

• Administration of payables ledger


• Allocating, verifying and posting invoices on the accounting software


• Payment to supplies


• Reconciliation of supplies accounts


• Resolving account discrepancies


• Preparing financial reports


• Contribute team effort by accomplishing related results


• Filing VAT returns on Itax and effecting the related payment


• Filing Withholding tax


• Responding to Audit queries on Payable ledger


• Ensuring all payables document are filed serial

Requirements

• Undergraduate degree in Finance, Commerce or Accounting


• Professional qualification – CPA (K) or ACCA


• Competence in Ms office packages – should be very talented and conversant with Excel.


• Must have 2 years work experience in an Accounts Payables role, as the current role


• Must be conversant with Sharia laws

Personal attributes and other skills

• Result orientated, ability to work under pressure and deliver on time


• Proven problem solving skills


• Excellent communication and interpersonal skills


• Ability to work independently with minimum supervision


• Age below 30 years

How to Apply

If you possess the experience and skills we are looking for, kindly send your CV to caroline@ramaltd.com before 9th January 2019. Kindly quote the job title on the subject line.

VALID THROUGH: 01/09/2019
LOCATION: Nairobi, Kenya

CPiE & EiE Professional Development Programme Administrator

ROLE PURPOSE
The Administrator will work to support the rollout and delivery of the East & Southern Africa (ESA) Child Protection in Emergencies Professional Development Programme (ESA CPiE PDP) and of the Education in Emergencies Professional Development Programme (EiE PDP).

Building on the successful capacity building model developed by Save the Children and now established in the Asia Pacific region (for CPiE) and Middle East & Eastern Europe (for CPiE and EiE), the ESA CPiE and EiE PDPs will raise national & regional response capacity in these respective sectors. Using the results of a regional CPiE and EiE Capacity Gap Analyses and the Mapping & Market Analysis data, a comprehensive CPiE and EiE professional development strategy will be designed for the region to meet the priority needs of organisations and individuals responding on the ground.

In addition to building sector capacity as a whole, the ESA CPiE and EiE PDPs constitute a strategic investment in building the capacity necessary to deliver on Save the Children’s Protecting Children in Conflict Centenary Commitment.

SKILLS & QUALIFICATIONS

QUALIFICATIONS
* Experience in project co-ordination
* Experience setting up and maintaining administrative processes e.g. filing systems
* Experience in organising logistics for training events or conferences
* Financial budgeting skills

EXPERIENCE AND SKILLS

Essential
* Excellent interpersonal skills with experience liaising with stakeholders and of working with people from a range of backgrounds and cultures.
* Proven ability of successfully working with a remote project team
* Excellent problem-solving skills, a ‘can-do’ attitude
* Ability to work on own initiative, cope with a high volume of work and prioritise against tight deadlines and under pressure
* Excellent written and oral communication skills, including fluent written and spoken English
* Organised and methodical with good attention to detail
* Good computer literacy in Microsoft Word, Outlook, Excel and PowerPoint
* Willingness and ability to operate an ‘open door’ policy with regards to colleagues seeking immediate information and support
* A flexible approach to working, with the willingness to work outside office hours occasionally and to be away from home for up to two weeks at a time e.g. on residential training courses

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Contract length: 12 months

THE ORGANISATION
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
* No child dies from preventable causes before their 5th birthday
* All children learn from a quality basic education and that,
* Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse

Position Title : Information and Technology Officer

Duty Station : Nairobi, Kenya

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 16 January 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People"s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Head of Kenya Country Officer, the direct supervision of Senior Resources Management Officer (SRMO), and in close coordination with Information and Communication Technology (ICT) in Headquarters (HQs) and Manila ICT Service Centre, the successful candidate will provide all the necessary Information Technology (IT) support to the Country Office (CO), including coordinating IT assistance to Country Offices in Sub-Saharan Africa.

Core Functions / Responsibilities:

1. Supervise and coordinate the activities of the ICT unit in IOM Kenya, ensuring that all requests are addressed timely and accurately with efficient allocation of resources. Assist in budgeting and allocating IT resources for the mission.




2. Implement systems upgrades and IT infrastructure changes in line with IOM ICT Standards and in close coordination with the Information Technology and Communications Service Centre in Manila. Install systems, network components, and software, recommending solutions to local technical constraints.




3. Secure the implementation of IOM ICT Standards, policies, and guidelines, with regards to implementation of network systems, IT security, software licensing, telecoms, and ICT procurement.




4. Monitor daily mission-critical application such as the Migrant Management Operational Systems Application, IGATOR and the SAP-based Processes and Resources Integrated Systems Management. Liaise effectively with technical counterparts for the proper functioning and availability of those systems. Assist with end-user training when required.




5. Ensure the required performance and stability of network services and servers (LAN, WAN, messaging, Internet and VSATs connectivity, VPN, etc.), to prevent and minimize downtime or service interruption.




6. Assist in training and supervising national IT staff in Kenya Country Office including sub offices.




7. Advise mission management as necessary, for required improvements on mission IT Infrastructure and provision of services as required for the efficient functioning of mission operations.




8. Carry out technical troubleshooting for, and assist with the configuration of, Tele-radiology IT infrastructure for the seamless data exchange between the Missions and Tele-Radiology Hub in Nairobi and Manila.




9. In coordination with SRMO, liaise with Logistics and Procurement Unit to ensure proper technical specification for purchase of ITC- related equipment and propose most suitable solutions.




10. Implement security processes for the various systems and network components including virus protection and Internet security. Provide guidance and information to users on phishing, Password Cracking, Malwares, etc.




11. Monitor daily the accuracy and completion of database, email and servers’ backups.




12. Provide first-line user support for staff in the Kenya Country Office in a timely and efficient manner.




13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Science, Information Management, Mathematics, Statistics, Electrical Engineering or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Progressively responsible experience in planning, design, development, implementation and maintenance of computer information systems, or related area;

• Knowledge of Software & Systems Development Life Cycle and experience in managing applications development and/or support teams;

• Experience configuring and working with Microsoft Internet Information Server (IIS) and SQL Server 2008 and Visual Studio 2010, required;

• Extensive knowledge of Windows Active Directory and Messaging Systems, Cisco devices,

VPN, VoIP, MS Office, Antivirus Software and utilities; holder of CCNA and/or a Microsoft

Certification a distinct advantage;

• Knowledge of IT Service Management frameworks such as ITIL, COBIT.

Languages

Fluency in English is required. Working knowledge of Kiswahili, French and/or Spanish is an advantage.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Welcome to JobwebKenya.com. This website helps you to achieve your career dream by linking you to vacancies from Top Companies in Kenya. Job Seekers are also exposed to best articles for career growth and development. Click Here to Subscribe for Job Alerts We strongly advise graduates not to pay money before getting a Job. Report fraudulent jobs to [email protected]

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Apply for this Job

Job Group ‘L’

Purpose

To manage and coordinate all raw milk procurement activities in the field

Responsibilities

• Managing all raw milk field analysis,


• Accounting for all raw milk collection quantities


• Supervising activities at milk collection centers,


• Training of staff in the field,


• Liaising with Kenya Dairy Board on all official matters,


• Liaising with farmers on issues of milk quality,


• Any other duties as may be assigned by the Line Manager

Qualifications

• Degree in Dairy Technology.


• 3 years’ experience in the industry.


• Excellent  communication skills


• Attention to detail


• High integrity


• Ability to work extra hours


• Computer literate.

How to Apply

Application forms and details of the vacancies can be accessed at www.murang’a.go.ke Applications should be submitted to the Public Service Board clearly indicating the position applied for ad reference number on the envelope addressed to:

Secretary

Murang’a County Public Service Board

P.O. Box 52 – 10200

MURANG’A

Applications can be hand delivered at the County Public Service Board Office located within the County Governor’s office, Murang’a on or before close of business on 8^th January 2019.

Any form of canvassing shall lead to automatic disqualification.

Women, minorities and persons living with disabilities are encouraged to apply.

Shortlisted candidates will be required to produce their original identity cards, academic and professional certificates, testimonials, clearance and other relevant documents in support of their applications.

Applicants from other Counties are encouraged to apply

VALID THROUGH: 01/08/2019
LOCATION: Nairobi, Kenya

BBC Media Action

Job Description

Job Title: Research Officer, BBC Media Action

Reports to: Project Director, BBC Media Action

Based: Nairobi (with possible travel to other regions of Kenya, Uganda and Tanzania)

Contract: Part-time (approx. 2.5 days per week)

Duration: Fixed term-contract to December 2019

Start date: February 2019

Summary of the role

BBC Media Action is recruiting a Research Officer (RO) to support the research activities under a new media and communication project focused on strengthening the capacity of media professionals and technical experts to respond to the climate and weather information needs of audiences living in select regions of Northern Kenya, around the Lake Victoria shores of Kenya, Uganda and Tanzania, and the coastal strip of Kenya.

The RO will be responsible for implementing the project’s monitoring and evaluation activities, including training and mentoring media professionals on gathering data for ongoing audience research, monitoring practitioners’ development, liaising with experts to undertake content analysis on media outputs, and collating project and research data to report on key indicators periodically.

The RO will also be responsible for leading the project’s final qualitative evaluation. This will include assisting in the design of research tools, implementing and overseeing fieldwork and conducting the analysis and reporting of data. As such, the RO will be expected to have substantial experience in qualitative research methods (designing tools, conducting fieldwork and analysing/reporting on qualitative data). Experience in training non-researchers in research methods is desirable.

The role will be supported by a Research Manager (RM) based in BBC Media Action’s London office.

The role will be based at the BBC Media Action office in Nairobi.

The role is funded on a part-time basis of 10 days per month (approx. 2.5 days per week). There may be some need for flexibility in terms of when these days are worked in a particular month (e.g. during busy periods of fieldwork, it may be necessary to work more than 2.5 days in a week).

Context

BBC Media Action, the BBC’s international development charity, uses the power of media and communication to support people to inform, connect and empower people around the world, helping them to improve their own lives.

Working with broadcasters, governments, other organisations and donors, BBC Media Action provides information and stimulates positive change in the areas of governance, health, and resilience and humanitarian response. In addition, BBC Media Action trains journalists and reaches audiences with local broadcast partners. In line with the BBC value of audiences being at the heart of everything we do, research with audiences is embedded across our project life cycle.

BBC Media Action’s Research Group conducts research in order to understand our audiences and the impact of our programmes. BBC Media Action has an integrated team of up to 100 specialist qualitative and quantitative researchers based both in the UK and our country offices. This team provides research and evaluation to support the development and impact assessment of our projects. We undertake research at audience, practitioner, organisation and system levels, including:

· Formative research to guide the development of projects, including literature reviews, qualitative and quantitative primary research.

· Pre-testing/piloting of media outputs with audiences, to feed into programme development.

· Monitoring project progress including audience reactions.

· Evaluation of the impact of our projects.

Job Purpose

BBC Media Action is recruiting a Research Officer (RO) to support the research activities under a new media and communication project focused on strengthening the capacity of media professionals and technical experts to respond to the climate and weather information needs of audiences living in select regions of Northern Kenya, around the Lake Victoria shores of Kenya, Uganda and Tanzania and the coastal strip of Kenya.

The RO will be responsible for implementing the project’s monitoring and evaluation activities, including training and mentoring media professionals with ongoing audience research, monitoring practitioners’ development, liaising with experts to undertake content analysis on media outputs, and collating project and research data to report on key indicators periodically.

The RO will also be responsible for leading the project’s final qualitative evaluation. This will include assisting in the design of research tools, implementing and overseeing fieldwork and conducting the analysis and reporting of data. It will also involve acting as a central point for project and research data collected across the project, and reporting on key indicators at three key milestones.

As such, the RO will be expected to have substantial experience in qualitative research including the design and moderating of focus group discussions, conducting in-depth interviews, and qualitative analysis. The RO would be responsible for ensuring that research reflects the needs of the project, and ensuring that research findings are effectively communicated to all key stakeholders.

As the project involves training and supporting media trainees to conduct audience research, including qualitative data collection, analysis and reporting, experience in training non-researchers in research methods is desirable.

The position is based in Nairobi and may involve travel to other regions of Kenya, Uganda and Tanzania.

Main Duties

· Under the supervision of the London-based Research Manager, implement the project’s monitoring and evaluation activities. This will include designing qualitative research and tools and conducting fieldwork such as moderating focus groups and conducting in-depth interviews.

· Act as a central point for project and research data collected across the project, and reporting on key indicators at three key milestones.

· Provide training, mentoring and oversight to media practitioners on conducting audience research, and collate this research to report on project indicators

· Facilitate meetings between a panel of experts with experience in climate and weather services and media practitioners who are being supported and trained under the project

· Liaise with the panel of experts and project staff to undertake content analysis on media outputs developed as part of the project

· Work with project staff to monitor media practitioners ongoing development, using pre-designed tools

· Lead on the design and implementation of the final qualitative evaluation, including fieldwork coordination and logistics planning, data collection, analysis and reporting.

· Communicate effectively to all key project stakeholders to ensure effective project communications and management.

· Communicate effectively with the London-based Research Manager.

Essential Knowledge, Skills and Experience

· Experience of designing and managing qualitative research in support of practical outcomes.

· Strong qualitative data analysis skills

· Experience of undertaking qualitative fieldwork (including focus groups and in-depth interviews)

· Experience of adapting methods to challenging and resource-constrained conditions

· Strong report writing and presentation skills, communicating in non-technical language to a range of audiences such as media and development practitioners.

· Excellent track record of delivering research findings on time, and to a high standard.

· Ability to quality assure qualitative analysis and reporting.

· Strong time-management skills

· Fluent in written and spoken Swahili and English.

Desirable Knowledge, Skills and Experience

· Understanding of development issues in Kenya

· Experience of conducting training in research methods to non-researchers

· Experience in research around resilience issues such as climate change or adaptation.

· Experience working with media organisations in applying research

· Experience of conducting content analysis of media outputs/programmes

· Experience of using mobile phones/SMS to collect monitoring data

Relevant Competencies

• Strategic Thinking – Can identify a vision along with the plans that need to be implemented to meet the end goal. Evaluates situations, decisions, issues, etc. in the short, medium and longer-term.


• Analytical Thinking – Able to simplify complex problems, processes or projects into component parts, and to explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for problem-solving and/or development.


• Decision Making – Is ready and able to take the initiative, originate action and be responsible for the consequences of the decision made.


• Imagination / Creative Thinking – Is able to transform creative ideas/impulses into practical reality. Can look at existing situations and problems in novel ways and come up with creative solutions.


• Planning and Organisation – Is able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements.


• Resilience – Can maintain personal effectiveness by managing own emotions in the face of pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy.


• Influencing and Persuading – Ability to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change.


• Communication – The ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.

Overall Responsibility

Reporting to the Radiology Manager, the successful candidate will be responsible for the provision of effective Magnetic Resonance Imaging (MRI) services at the Hospital.

Qualifications

• Diploma in Medical Imaging Sciences.


• Certificate or post graduate training in Magnetic Resonance Imaging (MRI).


• Must be registered and licensed by the Radiation Protection Board of Kenya.


• Must have at least 5 years working experience 2 of which should be working experience on a 1.5 Tesla MRI Unit.


• Excellent knowledge of techniques in general and specialized Radio diagnostics, Computed Tomography (CT) and Fluoroscopy.


• Excellent computer skills in Hospital Information System (HIS), Radiology Information System (RIS) and ability to work with minimum supervision.


• Excellent interpersonal and communication skills.

How to Apply

Only qualified candidates are encouraged to email their applications with detailed curriculum vitae, names and contacts of three referees, current and expected salary to ksm.recruitment@akhskenya.org on or before 15^th January, 2019. If you do not receive any response from us, please consider yourself unsuccessful. Interested candidates should also note that Aga Khan Hospital Kisumu does not solicit any funds for purposes of recruitment.

“Aga Khan Hospital Kisumu is an equal opportunity employer”

VALID THROUGH: 01/15/2019
LOCATION: Nairobi, Kenya

Position Title : Regional Data Hub (RDH) Information Management Officer

Duty Station : Nairobi, Kenya

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 10 January 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People"s Democratic

Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini,

Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Established in early 2018 at the Regional Office for East and Horn of Africa, the Regional Data Hub (RDH) aims to support evidence- based strategic and policy level discussion on migration through a combined set of initiatives. These include: strengthening regional primary and secondary data collection and analysis; increasing Information management capacity across countries; providing technical support to ensure harmonization and interoperability of key methodologies used to monitor population mobility; and the engagement of key stakeholders and governmental counterparts in migration dialogue and consultation.

Under the overall supervision of the Regional Director for East and Horn of Africa, the direct supervision of the Regional Data Hub Coordinator and in close coordination with the EU Reintegration Facility and Better Migration Management Unit, at the regional level, and with information management cells, at the country level, the successful candidate will be responsible for leading the Information Management initiatives aiming to streamline data management and analyse mixed migration movements, trends, and its characteristics across the region.

Core Functions / Responsibilities:

1. Manage the technical aspects of Regional Data Hub (RDH) Information Management (IM)

initiatives and ensure synergy of various related tools and systems development at the regional, country, and Headquarters (HQs) level.

1. Provide technical advice and support to mixed migration IM regional and country level data collection systems, including different type of mobility and tracking systems.




2. Coordinate the development and enhancement of the integrated methodology for data collection and information packaging as required and needed by regional mixed migration and mobility programming.




3. Lead and coordinate the design, mapping, assessment and monitoring of regional mixed migration data sources and make these available for internal and external reports and publications.




4. Conduct data analysis and produce statistical data on timely basis commensurate to the needs and demands of the programmes and to inform decision making processes and programmatic priorities.




5. Manage RDH technical staff in assigning tasks and making sure their performances are optimized.




6. Monitor and advice, on the production of information products in relation to regional and country-level mobility data sources, including, but not limited to, analytical and statistical reports, displacement and migration profiles, maps and other relevant products, to ensure their highest possible quality.




7. Implement training and other capacity building activities to IM staff in the region.




8. Provide technical liaison with relevant stakeholders to present, discuss, advise, and explore potential development and initiatives in relation to the implementation of projects activities under the RDH at the regional and country levels.




9. Provide advisory services and technical support on information management approaches and practices in other areas of work of the Regional Office (RO), including: collection, processing and analysis of data and information; and information management policies and procedures, with an emphasis on technological applications.




10. Research, analyse and evaluate new applications related to information systems, to new technologies and processes to manage information in response to RDH needs.




11. Represent the RDH at relevant working groups or initiatives that require information management and data analytics.




12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Science, Information Technology, Database Management, Software Development, Geographic Information Systems, Statistics or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in information management, emergency humanitarian operations management and

coordination of information flows, data management including collection, storing, processing, and analysing data to generate information products;

• In-depth knowledge of the latest technological developments in information technology and information systems;

• Demonstrated ability for leadership in the context of partnership building and consensual decision-making;

• Proven skills to analyse statistical information;

• Ability to formulate IM-related technical requirements and operating procedures;

• Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa;

• Ability to compile and holistically analyse diverse datasets;

• Experience with handling confidential data;

• Demonstrated team-building and information management skills;

• Demonstrated understanding of different data collection methodologies;

• Knowledge and understanding of relational data theory;

• Experience in advanced data visualization and information design skills.

Languages

Fluency in English is required. Working knowledge of any regional language is an advantage.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

By Michelle wanjiku

“I have been applying for so many jobs on Career Point Kenya but never hear back from you.” This was an email I received recently and after talking to the person, I realized they had been applying for the jobs in the comment section.

Most jobs nowadays require one to make online applications because it is more convenient and it enables some organizations to electronically weed out applications without having to go through thousands of them.

So the reason why you are probably not getting a job is; you are making some of these application mistakes.

Here are some mistakes people make when applying for jobs

1. Failing to add a subject/ref

So many people forget to include a reference/ref when applying for jobs via email. This is a huge mistake because your email will not be opened.

Hiring managers do not have time to guess what your email is about and they receive hundreds if not thousands of them. Therefore, it is up to you as a job seeker to make sure that the subject of your email is known.

The next time you apply for a job via email please ensure you indicate what the email entails. For example, REF: Application For Communication Officer Job.

In some instances the job description will tell you what to use as the subject of the email and you should follow that to the letter.

RELATED ARTICLE >>> The 8 Commandments Of Job Hunting

2. Copying every organization

Although not as common as the first one, this is still a mistake job applicants make. You need to remember that if you copy any other person on that email all the recipients will be able to see.

Today I received an email from someone applying for a job. The problem is that this person had copied over 5 other organizations in the email. I can see all the companies she applied to and so can whoever received her email.

This means that in all those organizations her application will not be considered because employers don’t want to see that you are applying for jobs in other organizations.

It also shows that you are not really invested in the position of organization.

3. Fail to follow instructions

Most organizations will give you specific instructions on how to apply for the position. For example, they can say that one needs to quote the title of the position you’re applying for as the reference.

Some also specify how many attachments you need to send while others strictly ask for your CV only.

Now as a job seeker, it is important that you adhere to these rules because failure to do so will lead to automatic disqualification.

So before applying for any job ensure you understand what is required from you and follow the instructions given if any.

4. Attaching poorly formatted documents

I once saw an application by someone where their attached CV was upside down. Now this might seem like a small thing but the hiring manager does not have time to start rotating your documents.

Most recruiters take at most 3 minutes to go through an application and upon opening your email if the documents are not properly formatted they move on to the next.

SEE ALSO >>> Got Years of Experience but no Interviews? Here’s Why!

They have more than enough applications and throwing yours away will not hurt them in any way. What this means is that before hitting send on your email you need to ensure that all the documents are okay and do not have any mistakes.

5. Applying in the wrong place

This is also a very common mistakes, when a job is posted on a job site like Career Point Kenya, applying in the comment section does not mean you have applied for the position. Neither dose sending your CV to the job site email.

It is always advisable to apply where the advert tells you to; be it via email or on the company website. This is because job sites do not go through applications for the positions they advertise all they do is advertise them.

So ensure you send your application to the right place if you want to get the job.

In conclusion,

When it comes to applying for jobs, you need to ensure that you don’t hurt your chances of getting a job by making these common mistakes. It is very important that you follow instructions provided and avoid silly mistakes that could cost you opportunities.

The writer is a communication officer/digital marketer at Career Point Kenya. Email: michelle@careerpointkenya.co.ke

Job Title: Case Processing Manager (International)

Level: Level 2 Manager

Grade: 9 (I)

Salary: $51,731 Annually

Division: Programs

Department: Case Processing

Location: Nairobi, Kenya

CWS RSC Africa
The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya, with a sub-office in Pretoria, South Africa.

Benefits

CWS Global and RSC Africa offer a total compensation package. The total compensation package includes a housing stipend, company life insurance, comprehensive health insurance, vision coverage, a non-participatory 5% retirement contribution, 22 vacation days a year, 3 personal days per calendar year, 1 day of sick leave per month, AD&D insurance, Bereavement leave, Employee Assistance Program (EAP), and optional dental coverage.

EEOC
Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

This position is open to international applicants.

Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

Eligibility List
The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.

Communication
Please note CWS RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

Application Materials
Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

Primary Purpose

This position manages sections of the non-field based USRAP processing activities for RSC Africa. This includes overseeing processing in Case Intake, Scheduling, Namechecks, USCIS Admin, Medicals and Assurances and Travel Processing. This position works closely with the other Case Processing Managers, Case Processing Coordinator, Processing Support Coordinator, Field Processing Coordinator, Cultural Orientation Coordinator, Circuit Ride Specialist, Training Manager, Data Integrity Manager and RSC Africa Deputy Director.

Supervision

This position oversees two Case Processing units and directly supervises two Case Processing Supervisors. The position also indirectly supervises Senior Case Processing Assistants, Case Processing Assistant IIs and Case Processing Assistants.

This position reports directly to the Case Processing Coordinator.

Essential Duties

Compliance

1. Oversees sections of non-field based processing functions to ensure integrity and strict adherence to the DOS/BPRM, USCIS, RPC, CWS and RSC Africa policies, guidelines and procedures.


2. Ensures development, implementation, dissemination and monitoring of standard operating procedures (SOPs) for processing of refugees eligible for the US Refugee Admissions Program in sub-Saharan Africa and specifically ensures their designated SOPs are up-to-date and adhered to.


3. Ensures development and consistent use of workload, quality checks and output reports.


4. Establishes systems to ensure that there is consistency in processing, communication with partners and feedback within the department.


5. Identifies process reviews that need to be carried out and coordinates with the Training unit.


6. Carries out periodic manager level quality checks of WRAPS data and physical files.


7. Establishes monitoring systems and ensures that they are used consistently to ensure compliance.

Data Management and Analysis

1. Develops unit specific data analysis reports to inform workload projections, anticipate future workload, and plans resources accordingly.


2. Monitors turnaround time for WRAPS clearances to effectively identify bottlenecks, backlogs and clean-ups to ensure that cases are processed in an efficient and timely manner.


3. Coordinates with Data Integrity to ensure that all appropriate reports are prepared and distributed in a timely manner.


4. Reviews and distributes unit specific reports as agreed upon internally and externally.


5. Acts as the point person for staff inquiries relating to processing a case.


6. Participates in strategic planning and development of Case Processing annual plans.


7. Drafts travel packet and departure projections.

Representation

1. Develops and maintains effective relationships with RSC implementing partners, including PRM, USCIS, IOM, UNHCR, RPC and domestic Resettlement Agencies.


2. Monitors RSC Africa group mailboxes and communication with partners to ensure that it is professional, timely and proactive.


3. Represents CWS RSC Africa at meetings with implementing partners including UNHCR, IOM Medicals and IOM Operations as necessary.


4. Occasionally travels to field sites to meet with UNHCR, IOM or other partners to represent CWS RSC Africa on processing or other operational matters.


5. Takes the lead in periodic calls with RPC.

Performance Management

1. Provides direct supervision and leadership to the Case Processing Supervisors, including probationary, quarterly and yearly performance evaluations.


2. Reviews probationary, quarterly and yearly performance reviews carried out by Supervisors, before submission to management.


3. Oversees the development and implementation of training modules for new Case Processing staff.


4. Develops performance management systems that ensure that QCs are being conducted and feedback is being provided to staff and/or other departments in a timely manner.


5. Reviews data and QC reports to identify training needs and facilitates training and coaching.


6. Ensures that training, coaching, mentoring, feedback and corrective action plans are being carried out in the units.

Staff Care

1. Monitors and ensures a safe, healthy and professional work environment.


2. Actively supports staff by promoting safe space, open-door and the escalation policy.


3. Establishes and communicates clear expectations to staff to foster a predictable and consistent work environment.


4. Ensures that reasonable working resources are availed to staff in the unit.


5. Monitors time and attendance records for supervisors.


6. Ensure direct reports are accessing and using their benefits appropriately including leave.

Program Administration

1. Participates in development of job descriptions and takes the hiring manager role for SCPA, CPA II and CPA positions.


2. Ensures that positions are staffed as budgeted.


3. Coordinates some tasks on behalf of the other Case Processing Managers during times of absence.


4. Other duties as assigned by CWS/RSC Africa Management.

Qualifications

Education:

Bachelor’s Degree or four (4) years of paid work experience in lieu of a Bachelor’s Degree is required.

Experience:

• Eight (8) years of paid work experience is required.


• Three (3) years of direct supervisory experience is required.


• Minimum two (2) years work experience at RSC Africa required.

Knowledge/Skills:

• Thorough knowledge and comprehensive understanding of the US Refugee Admissions Program and WRAPS database


• Detailed knowledge of case processing SOPs and the role of WRAPS in case processing


• Advanced computer knowledge, specifically with MS Access, MS Outlook, MS Excel and other statistical analysis programs


• Strong English communication skills, both oral and written.


• Strong analytical skills and excellent report-generation skills with the ability to understand, process and document information for a variety of audiences


• Strong supervisory skills and understanding of performance management systems


• Excellent organizational and time management skills

Abilities:

The Case Processing Manager must have the ability to:

• identify problems and come up with resolutions to improve processing operations;


• take initiative in formulating training plans;


• supervise staff to ensure policies and procedures are implemented and executed in accordance with guidelines and standard operating procedures;


• communicate effectively both verbally and in writing;


• follow instructions with a positive and receptive attitude;


• deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;


• conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS;


• maintain a high performance standard with attention to detail;


• carry out all of the duties of the position efficiently and effectively with minimal supervision;


• work independently and contribute to overall operations of RSC Africa;


• take initiative in the development and completion of projects within the specified timeframe;


• maintain strict confidentiality with RSC Africa administrative and operational information;


• manage a large and diverse workload under pressure with competing priorities;


• work well as a team in a multi-cultural environment while maintaining a high level of motivation;


• effectively manage RSC Africa’s resources; and


• actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Working Conditions

Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.

Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.

Special Requirements:

Background check is required before the start of employment. A valid U.S. passport and the ability to maintain a valid U.S. passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to occasionally travel in often difficult conditions, and have a high degree of flexibility. Must be legally eligible to work and obtain a work permit in Kenya. Must have proof of Yellow Fever vaccination before traveling for CWS RSC Africa. Employee will be entrusted with the receipt, custody and payment of money.

Licensing/Certification: None

Competencies

Communication

Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

Relationships

Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job Knowledge

Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

Teamwork

Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving

Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Operational Leadership

Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.

Building and Leading Effective Teams

Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors include managing diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.

Strategic Leadership

Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen.