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Industry: Real estate

Location: Nairobi

We seek to hire an accounts assistant specializing in payables. Reporting directly to the to the Finance manager.

The main purpose of this job will include performing activities related to the accurate processing of authorized supplies invoices, updating and reconciling  financial related information and providing accounting support to other departments in accordance with established practices.

Responsibilities

• Administration of payables ledger


• Allocating, verifying and posting invoices on the accounting software


• Payment to supplies


• Reconciliation of supplies accounts


• Resolving account discrepancies


• Preparing financial reports


• Contribute team effort by accomplishing related results


• Filing VAT returns on Itax and effecting the related payment


• Filing Withholding tax


• Responding to Audit queries on Payable ledger


• Ensuring all payables document are filed serial

Requirements

• Undergraduate degree in Finance, Commerce or Accounting


• Professional qualification – CPA (K) or ACCA


• Competence in Ms office packages – should be very talented and conversant with Excel.


• Must have 2 years work experience in an Accounts Payables role, as the current role


• Must be conversant with Sharia laws

Personal attributes and other skills

• Result orientated, ability to work under pressure and deliver on time


• Proven problem solving skills


• Excellent communication and interpersonal skills


• Ability to work independently with minimum supervision


• Age below 30 years

How to Apply

If you possess the experience and skills we are looking for, kindly send your CV to caroline@ramaltd.com before 9th January 2019. Kindly quote the job title on the subject line.

VALID THROUGH: 01/09/2019
LOCATION: Nairobi, Kenya

CPiE & EiE Professional Development Programme Administrator

ROLE PURPOSE
The Administrator will work to support the rollout and delivery of the East & Southern Africa (ESA) Child Protection in Emergencies Professional Development Programme (ESA CPiE PDP) and of the Education in Emergencies Professional Development Programme (EiE PDP).

Building on the successful capacity building model developed by Save the Children and now established in the Asia Pacific region (for CPiE) and Middle East & Eastern Europe (for CPiE and EiE), the ESA CPiE and EiE PDPs will raise national & regional response capacity in these respective sectors. Using the results of a regional CPiE and EiE Capacity Gap Analyses and the Mapping & Market Analysis data, a comprehensive CPiE and EiE professional development strategy will be designed for the region to meet the priority needs of organisations and individuals responding on the ground.

In addition to building sector capacity as a whole, the ESA CPiE and EiE PDPs constitute a strategic investment in building the capacity necessary to deliver on Save the Children’s Protecting Children in Conflict Centenary Commitment.

SKILLS & QUALIFICATIONS

QUALIFICATIONS
* Experience in project co-ordination
* Experience setting up and maintaining administrative processes e.g. filing systems
* Experience in organising logistics for training events or conferences
* Financial budgeting skills

EXPERIENCE AND SKILLS

Essential
* Excellent interpersonal skills with experience liaising with stakeholders and of working with people from a range of backgrounds and cultures.
* Proven ability of successfully working with a remote project team
* Excellent problem-solving skills, a ‘can-do’ attitude
* Ability to work on own initiative, cope with a high volume of work and prioritise against tight deadlines and under pressure
* Excellent written and oral communication skills, including fluent written and spoken English
* Organised and methodical with good attention to detail
* Good computer literacy in Microsoft Word, Outlook, Excel and PowerPoint
* Willingness and ability to operate an ‘open door’ policy with regards to colleagues seeking immediate information and support
* A flexible approach to working, with the willingness to work outside office hours occasionally and to be away from home for up to two weeks at a time e.g. on residential training courses

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Contract length: 12 months

THE ORGANISATION
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
* No child dies from preventable causes before their 5th birthday
* All children learn from a quality basic education and that,
* Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse

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Overall Responsibility

Reporting to the Radiology Manager, the successful candidate will be responsible for the provision of effective Magnetic Resonance Imaging (MRI) services at the Hospital.

Qualifications

• Diploma in Medical Imaging Sciences.


• Certificate or post graduate training in Magnetic Resonance Imaging (MRI).


• Must be registered and licensed by the Radiation Protection Board of Kenya.


• Must have at least 5 years working experience 2 of which should be working experience on a 1.5 Tesla MRI Unit.


• Excellent knowledge of techniques in general and specialized Radio diagnostics, Computed Tomography (CT) and Fluoroscopy.


• Excellent computer skills in Hospital Information System (HIS), Radiology Information System (RIS) and ability to work with minimum supervision.


• Excellent interpersonal and communication skills.

How to Apply

Only qualified candidates are encouraged to email their applications with detailed curriculum vitae, names and contacts of three referees, current and expected salary to ksm.recruitment@akhskenya.org on or before 15^th January, 2019. If you do not receive any response from us, please consider yourself unsuccessful. Interested candidates should also note that Aga Khan Hospital Kisumu does not solicit any funds for purposes of recruitment.

“Aga Khan Hospital Kisumu is an equal opportunity employer”

VALID THROUGH: 01/15/2019
LOCATION: Nairobi, Kenya

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Job Title: Case Processing Manager (International)

Level: Level 2 Manager

Grade: 9 (I)

Salary: $51,731 Annually

Division: Programs

Department: Case Processing

Location: Nairobi, Kenya

CWS RSC Africa
The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya, with a sub-office in Pretoria, South Africa.

Benefits

CWS Global and RSC Africa offer a total compensation package. The total compensation package includes a housing stipend, company life insurance, comprehensive health insurance, vision coverage, a non-participatory 5% retirement contribution, 22 vacation days a year, 3 personal days per calendar year, 1 day of sick leave per month, AD&D insurance, Bereavement leave, Employee Assistance Program (EAP), and optional dental coverage.

EEOC
Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

This position is open to international applicants.

Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

Eligibility List
The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.

Communication
Please note CWS RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

Application Materials
Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

Primary Purpose

This position manages sections of the non-field based USRAP processing activities for RSC Africa. This includes overseeing processing in Case Intake, Scheduling, Namechecks, USCIS Admin, Medicals and Assurances and Travel Processing. This position works closely with the other Case Processing Managers, Case Processing Coordinator, Processing Support Coordinator, Field Processing Coordinator, Cultural Orientation Coordinator, Circuit Ride Specialist, Training Manager, Data Integrity Manager and RSC Africa Deputy Director.

Supervision

This position oversees two Case Processing units and directly supervises two Case Processing Supervisors. The position also indirectly supervises Senior Case Processing Assistants, Case Processing Assistant IIs and Case Processing Assistants.

This position reports directly to the Case Processing Coordinator.

Essential Duties

Compliance

1. Oversees sections of non-field based processing functions to ensure integrity and strict adherence to the DOS/BPRM, USCIS, RPC, CWS and RSC Africa policies, guidelines and procedures.


2. Ensures development, implementation, dissemination and monitoring of standard operating procedures (SOPs) for processing of refugees eligible for the US Refugee Admissions Program in sub-Saharan Africa and specifically ensures their designated SOPs are up-to-date and adhered to.


3. Ensures development and consistent use of workload, quality checks and output reports.


4. Establishes systems to ensure that there is consistency in processing, communication with partners and feedback within the department.


5. Identifies process reviews that need to be carried out and coordinates with the Training unit.


6. Carries out periodic manager level quality checks of WRAPS data and physical files.


7. Establishes monitoring systems and ensures that they are used consistently to ensure compliance.

Data Management and Analysis

1. Develops unit specific data analysis reports to inform workload projections, anticipate future workload, and plans resources accordingly.


2. Monitors turnaround time for WRAPS clearances to effectively identify bottlenecks, backlogs and clean-ups to ensure that cases are processed in an efficient and timely manner.


3. Coordinates with Data Integrity to ensure that all appropriate reports are prepared and distributed in a timely manner.


4. Reviews and distributes unit specific reports as agreed upon internally and externally.


5. Acts as the point person for staff inquiries relating to processing a case.


6. Participates in strategic planning and development of Case Processing annual plans.


7. Drafts travel packet and departure projections.

Representation

1. Develops and maintains effective relationships with RSC implementing partners, including PRM, USCIS, IOM, UNHCR, RPC and domestic Resettlement Agencies.


2. Monitors RSC Africa group mailboxes and communication with partners to ensure that it is professional, timely and proactive.


3. Represents CWS RSC Africa at meetings with implementing partners including UNHCR, IOM Medicals and IOM Operations as necessary.


4. Occasionally travels to field sites to meet with UNHCR, IOM or other partners to represent CWS RSC Africa on processing or other operational matters.


5. Takes the lead in periodic calls with RPC.

Performance Management

1. Provides direct supervision and leadership to the Case Processing Supervisors, including probationary, quarterly and yearly performance evaluations.


2. Reviews probationary, quarterly and yearly performance reviews carried out by Supervisors, before submission to management.


3. Oversees the development and implementation of training modules for new Case Processing staff.


4. Develops performance management systems that ensure that QCs are being conducted and feedback is being provided to staff and/or other departments in a timely manner.


5. Reviews data and QC reports to identify training needs and facilitates training and coaching.


6. Ensures that training, coaching, mentoring, feedback and corrective action plans are being carried out in the units.

Staff Care

1. Monitors and ensures a safe, healthy and professional work environment.


2. Actively supports staff by promoting safe space, open-door and the escalation policy.


3. Establishes and communicates clear expectations to staff to foster a predictable and consistent work environment.


4. Ensures that reasonable working resources are availed to staff in the unit.


5. Monitors time and attendance records for supervisors.


6. Ensure direct reports are accessing and using their benefits appropriately including leave.

Program Administration

1. Participates in development of job descriptions and takes the hiring manager role for SCPA, CPA II and CPA positions.


2. Ensures that positions are staffed as budgeted.


3. Coordinates some tasks on behalf of the other Case Processing Managers during times of absence.


4. Other duties as assigned by CWS/RSC Africa Management.

Qualifications

Education:

Bachelor’s Degree or four (4) years of paid work experience in lieu of a Bachelor’s Degree is required.

Experience:

• Eight (8) years of paid work experience is required.


• Three (3) years of direct supervisory experience is required.


• Minimum two (2) years work experience at RSC Africa required.

Knowledge/Skills:

• Thorough knowledge and comprehensive understanding of the US Refugee Admissions Program and WRAPS database


• Detailed knowledge of case processing SOPs and the role of WRAPS in case processing


• Advanced computer knowledge, specifically with MS Access, MS Outlook, MS Excel and other statistical analysis programs


• Strong English communication skills, both oral and written.


• Strong analytical skills and excellent report-generation skills with the ability to understand, process and document information for a variety of audiences


• Strong supervisory skills and understanding of performance management systems


• Excellent organizational and time management skills

Abilities:

The Case Processing Manager must have the ability to:

• identify problems and come up with resolutions to improve processing operations;


• take initiative in formulating training plans;


• supervise staff to ensure policies and procedures are implemented and executed in accordance with guidelines and standard operating procedures;


• communicate effectively both verbally and in writing;


• follow instructions with a positive and receptive attitude;


• deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;


• conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS;


• maintain a high performance standard with attention to detail;


• carry out all of the duties of the position efficiently and effectively with minimal supervision;


• work independently and contribute to overall operations of RSC Africa;


• take initiative in the development and completion of projects within the specified timeframe;


• maintain strict confidentiality with RSC Africa administrative and operational information;


• manage a large and diverse workload under pressure with competing priorities;


• work well as a team in a multi-cultural environment while maintaining a high level of motivation;


• effectively manage RSC Africa’s resources; and


• actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Working Conditions

Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.

Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.

Special Requirements:

Background check is required before the start of employment. A valid U.S. passport and the ability to maintain a valid U.S. passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to occasionally travel in often difficult conditions, and have a high degree of flexibility. Must be legally eligible to work and obtain a work permit in Kenya. Must have proof of Yellow Fever vaccination before traveling for CWS RSC Africa. Employee will be entrusted with the receipt, custody and payment of money.

Licensing/Certification: None

Competencies

Communication

Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

Relationships

Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job Knowledge

Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

Teamwork

Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving

Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Operational Leadership

Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.

Building and Leading Effective Teams

Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors include managing diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.

Strategic Leadership

Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen.

A law firm is urgently looking for an experienced Lawyer. The preferred candidate should have some commercial & conveyancing experience.

Qualifications, Experience & skills required

• Bachelor’s degree in Law or equivalent degree from a reputable institution.


• Post graduate diploma in Law from the Kenya School of Law or similar qualification from a recognized institution.


• At-least 2 years in similar capacity.


• Honesty, integrity and a positive attitude.


• Ability to manage time, processes and effective budget development as well as reporting skills.


• Good legal writing skills.


• Good communication and negotiation skills.


• Effective communication skills and the ability to handle multiple tasks all with an attention to fine details.


• Willingness to learn.

How to apply

Please email your cover letter and updated WORD document CV indicating clearly on the subject line the position you are applying for and current or Last gross pay salary. (Lawyer Post-Current/Last Gross pay XXXXXX) recruitment@covenantexecutives.co.ke

NOTE: Consider unsuccessful if not contacted within 7 days. Please DO NOT ATTACH CERTIFICATES.

VALID THROUGH: 01/10/2019
LOCATION: Nairobi, Kenya

The Kenya Trade Network Agency (KenTrade) is a State Corporation under the National Treasury whose mandate is to implement, operationalize and manage the Kenya National Electronic Single Window System (Kenya TradeNet System) as well as Trade Facilitation.

To fulfil our mandate, we wish to engage a suitably qualified candidate who meet the requirements of Chapter 6 of the Kenya Constitution for the following positions:

Director – Trade Facilitation

• Job TypeFull Time


• QualificationBA/BSc/HND   MBA/MSc/MA


• Experience7 – 12 years


• Location Nairobi


• Job Field Administration / Secretarial

Grade KTNA 2

Reports to: Chief Executive Officer

Job Purpose

The purpose of this job is to:

• Continuously analyze trade facilitation trends within Kenya and globally and make appropriate recommendations to ‘enhance the ease of doing business
  in Kenya;


• Oversee the management and use of the National Electronic Single Window System (TradeNet System) and other value add services as Trade Facilitation Tools.


• Oversee the functions of the following Units:
  
  
  
  • Trade Facilitation & Value Add Services Department
  
  
  • Customer Service & Contact Centre Department
  
  
  
  

Duties and Responsibilities

Reporting to the Chief Executive Officer, the duties and responsibilities for the position will entail:

• Preparation of strategic business models, annual budgets, business plans and performance work plans for the trade facilitation function.


• Development of relevant Policies, Procedures and guidelines for the Trade facilitation and customer Service functions.


• To continuously analyze the international trade logistics supply chain and recommend trade facilitation strategies required to improve trade processes and procedures by working closely with relevant stakeholders & other partners, representatives of business and trading community in Kenya.


• Conduct consultative engagements with relevant partners to strengthen capacity, facilitate and ease trade and collaboration with the trading community.


• To assess the current business needs and to promote comprehensive cooperation and understanding among public sector and trading community on the application of the Single Window System.


• To provide expertise and recommendations as to how to adapt internationally acclaimed trade facilitation measures to the local realities


• To identify institutional, legal and functional gaps which hinder the introduction of trade facilitation measures in the country and recommend appropriate action


• Undertake research for the continued enhancement and optimal use of the TradeNet System as a trade facilitation tool


• To oversee business process reengineering of the TradeNet System to ensure continuous improvement of business environment


• Ensure effective customer service/support for the TradeNet System users and users of other trade facilitation tools provided by the Agency to ensure highest customer satisfaction levels at all times.


• Ensure that the Contact Centre is functioning optimally at all times so that customer needs are effectively handled.


• Such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role.

Requirements for Appointment

For appointment to this position, one must have:

• Bachelor’s degree in Commerce, Business Management Trade Logistics, Shipping and Economics or in any business-related field from a recognized institution.


• Master’s Degree in a Business Trade or logistics field – or in any other business-related field from a recognized institution


• Relevant work experience of not less than twelve (12) years, seven (7) of which should be in a senior management position


• Certificate in computer applications (proof of knowledge in using computer applications)


• Leadership course lasting not less than 4 weeks


• Membership to a relevant professional body


• Qualifications and exposure in transport logistics and shipping


• Knowledge of international convention/agreements such as World Trade Organization, EAC Protocols etc


• Meets all provisions of chapter six of the Constitution as outlined herein

Director – IT Infrastructure, Innovations & Security

• Job TypeFull Time


• QualificationBA/BSc/HND   MBA/MSc/MA


• Experience7 – 12 years


• Location Nairobi


• Job Field ICT / Computer

Grade: KTNA 2

Reports to: Chief Executive Officer

Job Purpose

The purpose of this job is to:

• Provide leadership in the management ‘of all CT related services and facilities within the Agency in order to fulfill KenTrade’s mandate


• Advise Management on the adoption, implementation, use and security of ICT systems, technologies and development of ICT Solutions for enhanced service delivery and customer satisfaction.


• Oversee the functions of the following units:
  
  
  
  • Innovations & Solutions Development Department
  
  
  • IT & Infrastructure Department
  
  
  • IT Security Division
  
  
  
  

Duties and Responsibilities

Reporting to the Chief Executive Officer. the duties and responsibilities for the position will entail:—

• Develop all relevant ICT Strategies, Policies. Procedures/standards and guidelines and ensure their effective implementation.


• Oversee development and implementation and maintenance of all systems in the Agency in line with business needs and the Agency mandate


• Advise Management and the Board of Directors on information technology options available for adoption by the Agency


• Translating customer and business needs into ICT tools and solutions for enhanced customer experience and service delivery.


• Ensures innovative C solutions are developed and implemented through in-house teams and/or external providers/partners.


• Analyze customer, market and business needs and lead teams in developing innovative and value add solutions to ensure business performance.


• Oversee the design, development, acquisition, implementation and maintenance of KENTRADE’s information systems, software applications and related infrastructure.


• Overseeing ICT service support to the organization


• Design, implement and maintain the Agency’s cybersecurity plan, ICT security standards and best practices for IT Security, back—up and business continuity.


• Research the latest information technology security trends and recommend appropriate ICT security enhancements to Management


• Ensure that IT security audits are conducted periodically or as needed.


• Develop and implement IT infrastructure standards and procedures including help desk support.


• Determine, recommend and implement hardware upgrades for all ICT infrastructure including servers, network equipment, computers etc both onsite and offsite.


• Infrastructure asset management including maintenance of network component inventory, servers, desktop and laptop inventory, life cycle management and related documentation.


• Prepare overall status and activity metrics that documents and tracks delivery of IT services, planned and unplanned system outages, and other key IT performance metrics


• Such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role.

Requirements for Appointment

For appointment to this grade, one must have

• Master’s Degree in Information Technology,, Information Systems, Computer Sciences, Business Management or related field from a recognized institution


• Bachelor’s Degree in Information Technology, Information Systems, Computer Sciences, Electronic Engineering, or related field from a recognized institution


• Experience of not less than twelve (12) years, seven (71 of which should be in a senior management position in a recognized institution


• Leadership Course lasting not less than 4 weeks


• Membership to a relevant professional body


• Certificate in computer applications (proof of knowledge in using computer applications)


• Professional qualifications in CISA, PRINCE 2 (or any other Project Management Certification)


• Technical Certifications (e.g Oracle or any other database certification)


• Networking certification will be an added advantage


• Security Certification will be an added advantage


• Meets all provisions of chapter six of the Constitution as outlined herein.

Manager – Internal Audit

• Job TypeFull Time


• QualificationBA/BSc/HND   MBA/MSc/MA


• Experience4 – 9 years


• Location Nairobi


• Job Field Finance / Accounting / Audit

Grade KTNA 3

Reports to: Functionally to the Board of Directors; Administratively to the Chief Executive Officer

Job Purpose: The purpose of this job is to Head the Internal Audit Department and ensure provision of independent, objective assurance and consulting services designed to add value and improve the Agency’s operations.

Duties and Responsibilities

Reporting functionally to the Board of Directors and administratively to the Chief Executive Officer, the duties and responsibilities for this position will entail:

• Guide Management and the Audit Committee of the Board on the oversight role of Audit through regular Audits & reports; recommend and implement improvements to ensure appropriate control environment for risk exposures is minimized or removed.


• Leading the development and implementation of an internal risk based audit strategy and annual Audit plan for the Agency:


• Planning and undertaking audits to assess controls, operational and technical efficiencies and compliance with selected policies, procedures and regulations:


• Driving operational improvements throughout the Agency to improve overall efficiencies and enhance internal controls:


• Periodically review internal Audit Charter and Audit Committee Charter in line with the changes in the internal Audit profession and Government regulations / guidelines


• Ensuring due diligence in the management of the Agency’s affairs.


• Review and report to the audit committee on actions taken by Management on audit findings.


• Provide an independent view during implementation of new projects, processes and systems to ensure their quality and compliance with the Agency’s policies and procedures for cost efficiency and ensure value for money.


• As Secretary to the Audit Committee of the Board; organize, convene, prepare Board papers and record minutes of the Audit and Risk committee of the Agency.


• Monitor developments in various regulations, laws and developments that affect the Agency to ensure up to date advice.


• Oversee the conduct of information systems audits within the Agency


• In liaison with the Manager Finance, coordinate external audit related activities.


• Promote the highest standards of ethics across the Agency, based on the principles of integrity, objectivity, competence and confidentiality;


• Such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role.

Requirements for Appointment

For appointment to this grade, an officer must have!

• Master’s’ degree in a relevant field from a recognized institution


• Bachelor’s’ degree in Commerce, Business Administration, Computer Science, Information Systems or any other relevant degree or equivalent qualification from a recognized institution


• Certified Public Accountants (CPA) Examination finalist Certified Chartered Accountants (ACCA) finalist or equivalent qualification from a recognized institution


• Be a member in good standing with the Institute of Certified Public Accountants of Kenya (ICPAK);


• Work experience of not less than nine (9) years, with four (4) years in a management position or in a comparable position in the Public Service or other reputable organization.


• Have undertaken a leadership course lasting not less than four (4) weeks from a recognized institution;


• Have Certificate in computer applications (proof of knowledge in using computer applications)


• Meets all provisions of chapter six of the Constitution as outlined herein

Assistant Manager – Risk Management & Compliance

• Job TypeFull Time


• QualificationBA/BSc/HND


• Location Nairobi


• Job Field Finance / Accounting / Audit

Grade: KTNA 4

Reports to: Manager Strategy & Compliance

Job Purpose

The purpose of this job is to:

• Monitor and report on the attainment of the Corporate Performance Contract targets and compliance with government directives and other regulatory requirements affecting business and support services as well as oversee the risk management function.


• Guide departmental heads in identifying and assessing threats/risks, put in place mitigation measures and advice on how to avoid, reduce or transfer risks.

Duties and Responsibilities

Reporting to the Manager Strategy & Compliance, the duties and responsibilities for this position will entail:

• Conduct risk based review / assessment of all functions of the Agency to establish a risk based work plan of action at the beginning of each financial year. The plan includes risk audit activities, risk management coordination, quality management and compliance reviews.


• Ensure the implementation of the approved work plan, by undertaking activities which include audit and compliance reviews, risk management coordination and quality management system activities and prepare reports of the same


• Carry out risk assessment, which involves analyzing risks as well as identifying, describing and estimating the risks affecting the business and come up with a risk plan, including risk mitigation measures and register


• Develop, implement and review risk management policies and business continuity plans for the Agency.


• Provide guidance to management and staff on compliance and risk aspects on various decisions and activities.


• Prepare and implement the corporate risk register in line with the approved work plan


• Monitor developments of various regulations, laws and developments that affect the Agency to ensure up to date advice on compliance and risk


• Prepare risks reports from different levels of the organizations. For example, strategic risk areas and provide recommendations for long term risk management and staff role in risk management and personal risk exposure.


• To manage the monitoring systems for departmental performance indicators and standards, including ensuring data quality and compliance with internal and external requirements


• To coordinate and facilitate the preparation of quarterly report


• Maintain records relating to the Corporate Performance contracts and Annual work Plans


• Such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role.

Requirements for Appointment

For appointment to this grade,’one must haves

• Masters Degree in Business Administration, Information Technology, Finance, Strategic Management, Business Management, Risk Management or a related field from a recognized institution


• Bachelor’s Degree in Commerce, Information Technology, Accounting, Social Sciences, Business Administration or related field from a recognized institution


• Senior Management Course lasting not less than 2 weeks


• Certificate in computer applications (proof of knowledge in using computer applications)


• Membership to a relevant professional body


• Relevant work experience of not less than 8 years


• Attention to detail and Good interpersonal skills


• Certification as an Enterprise Risk Manager will be an added advantage


• Must meet the provisions of chapter six of the constitution

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ICT Support Assistant

• Job TypeFull Time


• QualificationBA/BSc/HND


• Experience2 years


• Location Nairobi


• Job Field ICT / Computer

Reports to: Assistant Manager, Infrastructure and Service Management

Duration: Six (6) months (renewable once)

Purpose for the Job: The position is responsible for managing the ICT helpdesk, providing technical support to resolve reported issues, installing software and devices and managing general administrative ICT issues the department.

Duties & Responsibilities

Duties and responsibilities at this level will entail: –

• Receive and log in ICT incidents


• Provide first line support


• Escalate unresolved ICT incidents to specialist areas


• Track and monitor ICT incidents up to closure


• Generate progress reports


• Troubleshoot and provide second line support


• Communicate resolution of incidents to users

Minimum Academic, Professional Qualifications and Experience

• Bachelor’s degree in Information Technology, Computer Science or related field from a recognized institution


• Cisco Certified Network Associate (CCNA), Microsoft Certified Engineer (MCSE) certification


• At least two (2) years’ experience is ICT Service. Candidates interested in this position are also expected to fulfil the requirements of Chapter Six of the Constitution of Kenya. Specifically, they must obtain and submit with their application copy of Certificate of Good Conduct from the Directorate of Criminal investigations (CID).

Location: Kenya

1. Background

WUSC – World University Service of Canada – is a leading Canadian non-profit organization in International development, committed to building a more equitable and sustainable world. We work with a unique and powerful network of post-secondary institutions, private-sector partners and volunteers to provide education, employment and empowerment opportunities that improve the lives of millions of disadvantaged youth around the world. WUSC and its partner organization, Windle International Kenya (WIK), are implementing the Strengthening Inclusive Learning Environments (SHULE) project, with funding from the U.S. Department of State’s Bureau of Population, Refugees and Migration (BPRM) in Dadaab and Kakuma refugee and host communities.

2. Rationale

WUSC is seeking an external consultant to undertake a Baseline assessment for the SHULE project. The goal of the Shule Project is to strengthen the quality of education provision for refugee girls in Northern Kenya to improve transition outcomes, particularly for girls with special needs and over-aged learners. In order to achieve this objective, the project will:

• Increase access to extracurricular academic support programs for vulnerable refugee girls in upper primary, particularly girls with special needs and over-aged learners


• Enhance ability of teachers to deliver high-quality education using gender-responsive pedagogy and inclusive teaching methods


• Improve the accessibility of digital teaching and learning materials for secondary school students and teachers

The SHULE project is committed to address critical gaps in education for refugee girls who are performing poorly in school and at risk of dropping-out, with a particular emphasis on girls with special needs and over-aged girls, who face additional barriers to education. WUSC and WIK are targeting two types of girls: 1) girls in upper primary who are likely to drop out due to poor performance and/or are girls with special needs or over-aged girls who are not able to benefit from current educational resources; and 2) girls with special needs and over-aged learners, in secondary school who have made the transition but need additional support and resources to complete their secondary education.

3. Scope of work

The main objective of the baseline is to provide benchmarks for performance measurement of SHULE in the three key project objectives as per the indicators provided in the project design.

The consultant/consultancy firm will be required to undertake the following specific tasks:

1. In consultation with WUSC, the consultant will be expected to design standardized tools and finalize methodology for the collection of quantitative and qualitative data for the baseline assessment, taking into account the 3 objectives mentioned in section 2 of this TOR.




2. Collect and analyze available secondary data related to project objectives.




3. Conduct primary data collection in targeted project locations in the two regions (Dadaab and Kakuma) to measure key indicators.




4. Analyze and interpret data to develop a comprehensive baseline report.




5. Share key findings and insights with relevant staff and stakeholders through consultations.

4. Main deliverables

In accordance with the schedule of activities, the consultant will produce:

§ A draft inception report which responds to the scope of work with a methodology, survey instruments, and detailed work plan.

§ A field work implementation plan (to be submitted before field work begins). This field work plan should be presented to WUSC for comment, and revised as necessary prior to commencing field work.

§ A comprehensive draft baseline report including a clear set of actionable recommendations.

§ A final baseline report incorporating feedback from WUSC/WIK and key stakeholders.

· Cleaned survey data sets and transcripts (qualitative and Quantitative data).

5. Duration of the assignment

The consultancy is expected to be completed within a maximum of 40 days between February 1, 2019 to March 31, 2019.

6. Institutional Arrangements

The Consultant will report directly to the WUSC MEL and the SHULE program team, working closely with the WIK education program team. WUSC will provide relevant background documents necessary for the assignment and shall be responsible for the coordination of meetings and other activities under the Consultancy.

7. Expertise

Profile of the consultant:

The consultant should be an expert in research, baseline assessment, Monitoring & Evaluation methodologies. Preference will be given to individuals or firms with proven relevant experience in undertaking a task of similar magnitude, and shall have the following qualifications and experience:

· An advanced degree in social science with an emphasis on Education, Research Methodologies, baseline assessment, impact evaluations, Monitoring and Evaluation;

· Over 10 years’ experience in evaluating education programs and relevant experience in child friendly evaluation methodologies.

· Have expertise and experience in social inclusion, social science research, including mixed methods and notably quantitative and qualitative primary data collection methods

· Strong professional experience in conducting baseline/impact assessments for large scale projects in the humanitarian sector.

· Have proven experience in conducting participatory qualitative and quantitative evaluation studies with superior analytical skills

· Previous experience conducting an assessment on persons with special needs will be an added advantage.

· Have a good knowledge of digital data collection software (such as Kobo) and statistical packages (such as SPSS/STATA)

· Have excellent report writing skills

· Have permission to work, travel in Kenya - undertake primary data collection in the project target locations

· Demonstrate experience in carrying out similar assignment.

Language requirements:

Excellent written and verbal communication skills in English

8. Child protection & data confidentiality

The external consultant along with all enumerators, will be required to sign and follow the WUSC child protection standards and protocols of behavior.

9. Responding to the TOR

The consultant should submit a proposal comprising the following:

· A technical proposal clearly outlining the consultants’ understanding of the ToR and an appropriate evaluation/assessment design and a detailed work plan with clear timelines.

· A capacity statement detailing the consultant’s ability to deliver quality baseline report within the given time frame, including an overview of relevant work and technical experience

· At least 2 samples of previous relevant works undertaken, including at least 1 evaluation report that was 100% led by the consultant as the lead.

· Contact details for 2 references for similar assignments done not more than 2 years ago

· CVs of the key personnel on the evaluation team

· A detailed financial proposal

· Any appendices the consultant sees as relevant to the application.

Requisition ID: req3526

Job Title: Monitoring, Evaluation & Learning Manager(WISH)

Sector: Monitoring & Evaluation

Employment Category: Fixed Term

Employment Type: Full-Time

Location: Nairobi, Kenya

Job Description

The IRC WISH M&E Manager is responsible for providing M&E leadership and support across the IRC WISH programme in Somalia, Uganda, South Sudan and Ethiopia, ensuring timely and accurate submission of data and adherence to WISH2ACTION protocol, standards, and timelines. The MEL Manager will work with in country M&E coordinators to integrate WISH2ACTION M&E processes within their organization’s systems, liaising directly with Regional Measurement Coordinator and building local-level capacity to collect and use high quality, robust data to improve WISH programming in the Focus Countries. The Country ME&L Manager proactively identify, troubleshoot and escalate issues related to M&E and data. The manager will be responsible to develop the IRC Learning agenda for IRC working in collaboration with the WISH Hub.

KEY TASKS

Data quality and collection

• Oversee data quality and collection across WISH sites in Uganda, Ethiopia, South Sudan and Somalia including capacity assessment, support and training

• Ensure timely submission of monthly data of all IRC WISH countries including proactive supervision and follow-up with country teams to ensure ongoing data collection.

• Ongoing review of data to assess completeness, accuracy, and quality standards are met including periodic review of data records at SDP level

• Provide technical support to service delivery sites across all service delivery sectors and channels within the WISH Project Implementation areas to support sound data collection and quality assurance processes and ensure auditable data

• Reconcile data from WISH sites in Ethiopia, Uganda, South Sudan and Somalia at least monthly

• Systematically respond to data-related queries from IPPF’s WISH2ACTION team and (when required) DFID’s Third-Party Monitoring agency

• Oversee regular and ad hoc rapid data quality assessments/ audits and support implementation of action plans for IRC WISH Countries

• Work with Country M&E focal persons to ensure Quality of Care data are routinely collected across all project sites and entered into the WISH2ACTION data platform

• Support Third Party Monitoring data audits and verification

Data systems

• Ensure use of IPPF’s WISH2ACTION Data Platform, including training and support in South Sudan, Ethiopia, Uganda and Somalia

• Coordinate with IRC Technical staff and Data Systems to ensure that the WISH2ACTION Data Platform meets needs of the WISH team for collecting, reporting, visualizing and using data in the Focus countries

• Ensure standardization of data definitions and mapping of SDPs, services and data codes from existing Local systems to WISH definitions, codes and systems

• Enforce data management practices and standards across the WISH countries

• Troubleshoot and escalate Data management related issues to the Senior RH Coordinator and Relevant Technical focal points.

Use of data for decision-making

• Participate in monthly data review meetings with IPPF’s WISH2ACTION team and support development of action plans as needed to course correct

• Coordinate monthly data review meetings with country teams including M&E staff, WISH program management, staff and service providers, developing action plans to strengthen data quality and course correct as needed

• Model and support use of data for supportive performance monitoring at Country Level, and consortium level( where IRC is the Lead partner)

• Support dissemination and uptake of evidence and learning across the programme

Monitoring and evaluation

• Coordinate annual client exit interviews and other periodic data collection initiatives including Barrier Analysis and PEER methodology at the country level, working in conjunction with external/ WISH Hub technical experts to:

o Ensure local ethics review

o Identify and contract local researchers and enumerators

o Ensure adherence to global protocol and timelines

o Support implementation, cleaning and entering data

o Use and dissemination of findings at the country level

• Draft monitoring and evaluation sections of reports and quality assure all quantitative and qualitative information

Capacity Building

 Conduct preliminary participatory capacity assessment of current IRC program and field staff to identify specific gaps in M&E technical skills.

 Based on findings, develop an M&E capacity building plan and support implementation of the same

 Support broader capacity building of project staff to design and utilize M&E tools, surveys, evaluations and other M&E activities.

KEY WORKING RELATIONSHIPS:

• Support M&E WISH staff as relevant for country context/budget (e.g., branch and M&E coordinators, data entry clerks)

• Frequent and direct contact with IPPF’s WISH2ACTION Evidence & Learning team;

• External Donors - DFID’s Third-Party Monitoring Agency.

EDUCATION & QUALIFICATIONS

• First Degree in Statistics, Actuarial sciences, Economics or relevant degree.

• Master Degree in Project management or Data related studies will be an added advantage

• Competency in Use of Microsoft Office, Statistical packages- SPSS and STATA.

• At least 5 years work experience in Monitoring, Evaluation and Learning.

PROFESSIONAL EXPERIENCE

 Proven success in designing, implementing, and operating project M&E systems from project initiation to closeout stages

 Experience with data management practices and procedures for large-scale programmes, ideally within Payment by Results programmes

 Experience implementing procedures and practices to ensure data quality and verification, including data quality assessments

 Experience using DHIS2 for data collection, reporting and visualization

 Experience with using supportive approaches to building capacity at service delivery points to accurately record, document, report and use data

 Knowledge, skills and experience in participatory methods experience in use of data to inform decision-making, planning, and performance monitoring;

 Excellent interpersonal and problem-solving skills;

 Demonstrated teamwork experience, including abilities to coordinate effectively with diverse individuals, teams, and stakeholders to achieve results;

 Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail

 Record of delivering successful and innovative solutions to challenges

SKILLS

 Knowledge of major evaluation methodologies (e.g., qualitative, quantitative, and mixed method) and data collection and analysis methodologies

 Proven technical skills in data management including data collection, cleaning, analysis and use across complex, large scale programmes

 Skilled at and passionate about supporting the use of data for decision-making, strategizing and course correction

 Training and Facilitation skills.

OTHER PERSONAL ATTRIBUTES

Analytical, resourceful, organized, patient but persistent, detail- and solution-oriented, and able to work collaboratively across teams to use data to support decision-making.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.

POSITION OVERVIEW

RefuSHE/Heshima Kenya is a non-profit organization based in Nairobi, Kenya and dedicated to identifying, protecting, and empowering unaccompanied refugee children and youth, especially adolescent girls, through our specialized shelter, education, and advocacy programs.The House Mother/Matron will be based at the Safe house and will be responsible for taking care of the beneficiaries, ensuring that their safety, health and well being is observed, and will liaise with the rest of the Safe House staff in ensuring that beneficiaries" needs are addressed in a timely fashion.

KEY ROLES

· Takes care of the younger beneficiaries in maintaining hygiene and general care

· Supports the case workers from time to time to accompany the Persons of Concern to appointments

· Trains beneficiaries/young mothers on parenting skills, etc

· Undertakes the allocation of duties for the safe house residents

· Takes charge of the safe house on the night shift and ensures that beneficiaries always have access to any personal effects as they require

· Issues supplies to the safe house residents

· Maintains residents daily log

· Fills all exit forms for the beneficiaries and ensures that comprehensive records of the same are well maintained

· Supervises the beneficiaries’ activities in the Safe House and supports the rest of the staff in enhancing the health and safety of the persons of concern.

· Assists in the inculcation of good manners and courtesy among the beneficiaries.

· Responsible for reporting repairs in the Safe House as required for maintenance to the Safe House & Case Management Coordinator for action.

· Makes sure that when not in use, classes and other areas are locked on time

· Maintains close liaison with the Associate Director – SH at all times concerning issues touching on beneficiaries.

Qualities & Experience

· A minimum of 2 years’ experience in working with children /minors.

· Warm, caring, sympathetic and nurturing nature

· Excellent communication and listening skills

· A team player

· Discreet and ability to adhere to confidentiality

· Responsive to the needs of children/minors

Qualifications

· A sound knowledge of First Aid

· Minimum Diploma in Childhood Care, or Nursing Diploma.

· Be registered with the Nursing Council and possess a current license.

How to apply:

Your application should be send to the address below indicating the position applied in the email subject by close of business Thursday 11^th January 2019. It should include a cover letter & a detailed CV (as one document in PDF format and given your sir name) with your contact details, details of current and expected remuneration, names and contacts of three referees, one of which should be your current supervisor.

Ps: Please note that Heshima Kenya does not charge any fees for receiving or processing job applications. Heshima Kenya is an equal opportunity employer.

NB. All applications should only be sent through the email provided.

Heshima Kenya/ RefuSHE

P.O Box 63192 – 00619 Nairobi Kenya

Email: hr2016@heshimakenya.org/ hr2016@RefuSHE.org

Only shortlisted candidates will be contacted.