Industry: Nonprofit / International Development / Agriculture
 Job Title: Nyanza HQ Office Operation Manager
 Contract: One year renewable subject to performance

Organization Description: One Acre Fund is a start-up NGO in Kenya, Rwanda, and Burundi that is innovating a new way of helping farm families to achieve their full potential. 

One Acre invests in farmers to generate a permanent gain in farm income. We provide farmers with a "market bundle" that includes education, finance, seed and fertilizer, and market access. Our program is proven impactful – every year, we weigh thousands of harvests and measure more than 100% average gain in farm income per acre.  We are growing quickly. In six years, we have grown to serve 135,000 farm families with more than 500 full-time field staff.

Job Description: One Acre Fund is a rapidly growing organization; to facilitate our rapid growth and expansion, we are hiring for an Office Operations Manager for our Nyanza Head Quarters located in Kisii, Kenya.  
One Acre Fund is seeking a highly motivated, qualified candidate with 3-5 years management experience who is interested in building up a high functioning, professional work environment in the Nyanza Head Quarters. 

Contract details: One Year renewable subject to performance

Candidate Profile

Interested Applicants must meet the following criteria and requirements (all of equal importance):

Degree in Business Management or relevant related field.3-5 years office administration experience, with excellent referencesAt least 3 years experience working in a supervisory management role in an office settingStrong work ethic and good numerical skillsAttention to detailStrong computer literacyQuick learner and team playerExcellent written and verbal communicatorStrong sense of accountability and responsibilityA logical mind with the capacity to overcome difficult problems creativelyGood organizational skillsA strong sense of ethics, honesty and integrityA strong relationship builder who enjoys investing in people and cultivating team spirit Able to manage complex tasks extremely well and keep track of many departments with competing prioritiesComfortable with conflict and willing to engage in difficult conversations with peers and superiorsOffice Operations Manager Roles and ResponsibilitiesMaintain office services by organizing office operations, and procedures, designing filing systems, assigning and monitoring administrative functions, and reviewing and approving basic housekeeping and office supplies requestsPlan and implement office-wide events (i.e. meetings, social events, team building activities), calendars, and layout to build efficiency and redundancy in office operationsKeep upper management informed by summarizing office related reports on a regular basis, identifying trends and areas for improvementMaintain professional and respectful work environment through regular trainings and meetingsFacilitate communication between teams within Nyanza Head Quarters, between field and office, and between OAF offices Contribute to team cohesion and office morale through direct oversight of administrative staff, planned team building activities, and facilitation of interdepartmental coordinationSupervise duties of administrative office staff by following up on office related tasks and ensuring administrative staff stay focused  Support department partners and managers with requests as needed (i.e. facilitating conflict resolution, assessing team morale, setting up meeting space, adjusting room arrangements)Delegate administrative responsibilities to staff in order to keep office clean, tidy, and fully stocked with housekeeping suppliesWork with procurement to manage and track office suppliesProvide in-person mentorship, listening, feedback, and trouble-shooting support to office staffObserve employee performance in person to help advocate for staff who are managed remotelyLead Department Head meetings (bi-weekly) and NHQ All-Staff meetings (monthly)Career Growth and Development: One Acre Fund invests in building management and leadership skills. We provide constant, actionable feedback delivered through weekly mentorship and through regular career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about.
Location: The candidate should be willing to reside in Nyanza within easy traveling distance of Kisii, Kenya.
Preferred Start Date: As soon as possible
Compensation: competitive salary with Performance Based Incentives
 Career development: Twice annual career reviews and constant feedback. Your manager will invest significant time in your career development.
One Acre Fund Kenya is an equal opportunity employer. Only short listed candidates will be contacted.
To Apply
Email cover letter and resume to kenyajobs@oneacrefund.org (Subject line: Office Manager + the place you heard of the position) plus your salary expectation
Application End date is 21st June 2014 at 5pm

Financial Accountant

Location: Kisii

Job Purpose

This position is responsible for the accuracy and integrity of data in the general ledger thereby providing a platform for accurate and timely financial reporting in accordance with GAAP, IFRS and internal company policies.

The holder will be expected to ensure that all pertinent data is captured and recorded accurately and on time through Posting, analyzing, reconciling, maintaining and reporting on the assigned general ledger accounts.

The holder will also be expected to assist the senior accountant in the preparation and filing of monthly statutory tax returns and the handling of both the statutory and internal audits.

Key Accountabilities

Operational

Perform and ensure accuracy and completeness of the General Ledger Entries and month-end closing activities including journal entries, adjustments and account reconciliationsAnalyze, balance, reconcile and maintain general ledger accounts.Perform timely monthly and quarterly reconciliations on key GL accountsEnsure data is captured and posted into the correct GL accounts and expenses allocated to the correct expense lines and departments.Determine, prepare and record the necessary journal entries to record or correct transactions.Issue periodic and special reports to management and others as required.Prepare schedules for quarterly and annual reporting. Provide support for and assist with the statutory and internal audits.Ensure the timely reconciliation of Bank accountsAssist the senior accountant in the preparation and filing of VAT, Excise & WHT.Ensure effective reconciliation of supplier accounts and quick resolution of any issues arising thereof.Any other duties as assigned by managementContinuously assess and develop appropriate information for senior managementProvide professional growth and development of the direct reports through coaching and guidance.Ensure a strong system of internal controls is observed in the capture and processing of data as well as supplier payments.Ensure at all times compliance of the General Ledger with all applicable finance policies, rules, regulation and lawsPractice good record management by ensuring that accounting documents and records are well filed and stored for easy reference.Experience reviewing and posting journal entries.Experience reviewing account reconciliations.Ability to maintain confidentiality and discretion in business relationships and exercise sound business judgment.Display great attention to detail and accuracyDemonstrate strong communication, information and task monitoring skillsMust demonstrate the ability to work under pressure with little supervision and meet set deadlines.Must demonstrate good knowledge of accepted accounting and auditing standards, practices and principles.Must possess fair knowledge of applicable tax laws and regulationsknowledge and experience of business related computer applicationsA college degree in commerce, business administration or related field.Full professional qualifications e.g. CPA (K), ACCA or equivalent.Membership to professional body is desirable.At least five (5) years experience in an accounting position in a busy manufacturing outfit.Please note that this position is in Kisii.

If you are interested, send your CV to; therecexpert@gmail.com

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Kisii University College

(A Constituent College of Egerton University)

Vacancies

Kisii University College, a Constituent College of Egerton University, invites applications from suitably qualified individuals with excellent credentials to fill the following positions:-

1. Lecturers

Assistant Lecturer (Actuarial Science)
Ref: KUC/AA/02/201
1 Position

Assistant Lecturer (Management Science)
Ref: KUC/AA/03/2011
1 Position

Assistant Lecturer (Botany or Zoology)
Ref: KUC/AA/04/2011
1 Position

Assistant Lecturer (Chemistry)
Ref: KUC/AA/05/2011
1 Position

Assistant Lecturer (English Language)
Ref: KUC/AA/06/2011
1 Position

Lecturer (Medical Laboratory Science)
Ref: KUC/AA/07/2011
1 Position

Lecturer (Nursing)
Ref: KUC/AA/08/2011
1 Position

Assistant Lecturer (Pharmacy)
Ref: KUC/AA/09/2011
1 Position

Lecturer (Environmental Science/Studies)
Ref: KUC/AA/10/2011
1 Position
First degree must be in Biological Sciences

Assistant Lecturer (Animal Science)
Ref: KUC/AA/11/2011
1 Position

Assistant Lecturer (Agricultural Economics)
Ref: KUC/AA/12/2011
1 Position

Senior Lecturer (Journalism and Mass Communication)
Ref: KUC/AA/13/2011
1 Position

Lecturer (Computing Science)
Ref: KUC/AA/14/2011
1 Position

Assistant Lecturer (Journalism and Mass Communication)
Ref: KUC/AA/15/2011
1 Position

Qualifications and Experience

(i) Senior Lecturer Position

Must have a Ph.D. degree or its academic equivalent in the relevant fieldMust have at least five (5) years of university teaching or research, three (3) of which must have been at Lecturer/Research Fellow level.Must have at least (4) articles in refereed journals. Research Fellows will be required to publish six (6) Articles in Refereed Journal OR at least one referred book in candidate’s professional area published by recognized publishers, plus two (2) articles OR at least three (3) exhibitions or three (3) Innovations, plus one article in a referred journal since the last Appointment / Promotion.Must have a Ph.D. degree in the relevant area or its equivalent from a recognized academic institution.Bachelors Degree in relevant areaKCSE or equivalent qualificationMust have a master’s degree from a recognized academic institution plus at least three (3) years of teaching experience at university level after obtaining a masters degree and at least two (2) publications in referred journal(s) and,.Should be registered for Ph.D.(iii) Assistant Lecturer Position
Must be a holder of a Masters degree of an average score of B+ or equivalent and above in the relevant field from a recognized institution.Bachelors Degree in relevant area.KCSE or equivalent qualification.Will be appointed on a two (2) year contract renewable once, subject to a positive review report by supervisors. One should also demonstrate potential for university teaching and/or research by registering for Ph.D. studies.2. Registrar (Academic Affairs)

Grade XV

Ref: KUC/AA/01/2011

1 Position

Academic/Professional Requirements

PhD in relevant field with 3 years experience as Deputy Registrar in a UniversityMust have worked as Chairman, Dean/Director in a University.Must be conversant with the running of Academic Affairs in a University.Should be conversant with modern management technique and be computer literate.Ability and leadership skills to effectively coordinate the academic and administrative functions of the University College.Knowledge of strategic planning in education developmentProven capacity to promote learning, teaching, research and development in a modern university setup.Knowledge of national laws and policies in education.3. Registrar (Administration)

Grade XV

Ref: KUC/AD/01/2011)

1 Position

Academic/Professional Requirements

PhD degree in relevant field with 3 years experience as Deputy Registrar in a University.Masters degree in relevant field with 5 years experience as Deputy Registrar in a University.Exemplary work performance.Should be conversant with modern management techniques and be computer literate.Ability and leadership skills to effectively co-ordinate the academic and administrative functions of the University College.Have a demonstrated evidence of good interpersonal relations, communication and negotiation skills.Be of the highest ethical standards, integrity and professionalism.Demonstrated leadership experience in a modern University environment.Ability and leadership skills to effectively coordinate the administrative functions in the University College.Knowledge of National Laws, Policies and Strategies governing University education and planning in Kenya.CPS qualification will be an added advantage4. Finance Officer

Grade XV

Ref: KUC/AD/02/2011

1 Position

Qualifications and Experience

Must have served as a Deputy Finance Officer for a minimum of 5 years with exemplary work performance.An MBA with CPA (K) or equivalent.5. Corporate Communication Officer

Grade XII

KUC/AD/03/2011

1 Position

Qualifications and Experience

Masters in relevant field.Bachelors degree and Diploma in Mass Communication from a recognized institution.Bachelor’s degree in Mass Communication or equivalent from recognized institution.Computer LiteracyExemplary work performance.3 years experience as Senior Assistant Corporate Communications Officer I6. Legal Officer

Grade XII

KUC/AD/04/2011

1 Position

Academic/Professional Requirements

Masters degree in Law from recognized institution.Bachelors degree in Law from recognized institutionAdvocate of the High Court of KenyaCurrent Law Practicing CertificateComputer LiteracyExemplary work performance.Mode of Application

Applicants must submit ten (10) copies of applications giving details of age, educational, and professional qualification, detailed work experience, present post and salary, applicant’s telephone number and email address and enclosing copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicant’s competence and area of specialization accompanied with curriculum vitae.

Applicants should request their referees to write directly to the undersigned.

The name and reference number of the position for which the application is made should be clearly marked on the envelope.

Applications and information from referees should reach the undersigned not later than 8th August, 2011.

The Principal, Kisii University College
P.O Box 408-40200, Kisii
Email: info@kisiiuniversity.ac.ke

Website: http://www.kisiiuniversity.ac.ke/

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Provider – Initiated Counseling and Testing Coordinator

Location: Kisii

Overall Job Purpose:

To strengthen the implementation of HIV counseling and testing activities in agency supported facilities in Nyanza Province in collaboration with hospital management teams. The PITC Coordinator will report to the Program Director.

Key Responsibilities:

* To oversee the planning and implementation of Provider-initiated HIV Testing and Counseling at supported facilities
* To ensure that Provider-initiated HIV Testing and Counseling is offered at all service points (inpatient, outpatient and clinics) at selected facilities
* To provide training, on-going mentorship and supervision of Provider-initiated HIV Testing and Counseling to the health care workers at the selected facilities.
* To improve linkages between HIV Testing and Counseling points and the HIV clinics for appropriate referral of patients
* To collaborate with other partners supporting HIV testing and counselling in the community

Requirements:

* Diploma in Clinical Medicine/ Degree in Nursing
* certificate in PITC, HIV Testing and Counselling or equivalent
* 2 years experience in HIV Counselling and Testing at MOH facilities
* Experience in Pediatric HIV counselling and testing and or adult HIV counselling and testing

Program Officer

Location: Kisii

Overall Job Function:

The officer will plan and perform day-to-day implementation of HIV care and TB/HIV treatment services at facilities

Key Responsibilities:

* Planning and implementation of HIV care and treatment services and TB/HIV activities at facilities
* Provide on-going supervision of HIV care and treatment and TB/HIV programs
* Co-ordinate mentorship of facility staff
* Participate in quality assurance/quality improvement of HIV and TB/HIV programs
* Assist in program monitoring and evaluation
* Preparation of budgets, work plans, reports and other technical papers

Requirements:

* Degree or Diploma in Nursing/ Clinical Medicine
* Experience with HIV programming
* Familiarity with district-level health care programs in Kenya
* Clinical experience of HIV medicine

The above positions require highly motivated ,flexible and creative individuals. Non medical professionals outside the desired requirements are advised not to apply.

Please state desired salary

Salary requirement is mandatory and will be a basis for consideration for interview.

All applications including a current CV, telephone number and referees should be sent to the HR and Administration Manager, recruitmenthrmare@gmail.com before 13th May, 2011.-4.00pm.

Related posts:

ICAP Kenya Procurement Logistics Jobs.

To Receive daily jobs In Kenya in your inbox,please subscribe here below. This entry was posted on Wednesday, May 4th, 2011 at 8:01 PM and is filed under NGO. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

Kisii Bottlers Limited, a leading beverage bottling franchise of The Coca Cola Company is seeking to recruit suitably qualified candidates for the vacancies mentioned below:

Area Sales Managers
Key Accountability / Result Areas

Reporting directly to The General Sales Manager, your principal accountability will be:-

* Preparation, planning and executing sales and market coverage programs.
* Effective implementation of the sales and marketing strategy.
* Implementing management routines in the area, these include daily sales reports, customer lists, route coverage etc.
* Planning,implementing and monitoring of budgets for the assigned area.
* Supervising and undertaking sales promotions and merchandising to achieve maximum product availability, brand visibility and awareness at all levels.
* Managing a sales team of (Sales Representatives and Merchandisers) to ensure achievement of set targets within the assigned territory.
* Managing credit control function for the Sales Region.
* Managing customer care in line with Company business strategy.

Qualification and Competencies
* Holder of a Bachelor’s Degree from a recognised University, preferably business related.
* An MBA/Diploma in sales and marketing will be an added advantage.
* A high degree of strategic and commercial aptitude as well as excellent communication skills.
* At least three years experience in managing a sales team in a business environment.
* Strong leadership skills and computer literate.
* Holder of a valid driving licence.

Sales Representatives
Key Accountability / Result Areas

Reporting directly to The Area Sales Manager, your principal accountability will be:-

* Manage the sales activities within the assigned territory through the company sales agents.
* Meet the set sales target within the assigned territory.
* Engage the trade to create demand for company’s products & fulfill the requirements.
* Establish customer requirements and provide information for decision-making and preparation of sales reports.
* Supervise the merchandisers in the assigned territory to ensure outlet branding for maximum visibility of various brands and sales promotions.
* Managing credit control for the company sales agents in the assigned territory.

Qualification and Competencies
* A holder of Bachelors degree from a recognized university, preferably business related.
* Diploma in sales and marketing /MBA will be an added advantage.
* At least two years working experience in a sales environment.
* High integrity, creativity and ability to focus on the customer needs.
* Computer literate and holder of a valid driving licence.

Merchandisers
Key Accountability / Result Areas

Reporting directly to The Sales Representative, your principal accountability will be:-

* Meeting the sales target for the assigned distributors/key accounts.
* Merchandising and order generation at retail outlets.
* Visibility and brand presence creation and monitoring.
* Market surveys and intelligence.

Qualification and Competencies

* A holder of Bachelor’s degree from a recognized university.
* Diploma in Sales and Marketing will be an added advantage.
* At least one year working experience, those with working experience in the FMCG environment will have an added advantage.
* Well developed interpersonal and communication skills and computer literate.
* Holders of a valid driving licence will have an added advantage.

Procurement Officer
Key Accountability / Result Areas

Reporting directly to The Finance Manager your principal accountability will be:-

* Timely sourcing of quotations from approved suppliers and service providers in line with the company’s procurement policy.
* Development, implementation and maintenance of robust internal controls and procedures to facilitate an effective and efficient procurement process.
* To engage, develop and maintain good relations with suppliers and internal user departments.
* Developing and implementing of both short and long-term procurement strategies designed to reduce costs, improve quality and service while meeting company goals and objectives.

Qualification and Competencies
* A Bachelor’s degree in commerce or any business related field.
* Diploma in purchasing & supplies mgt or chartered institute of purchasing and supplies.
* At least Five (5) years experience in procurement in a busy organisation.
* Membership to a professional body is desirable.
* Strong communication and interpersonal skills.
* High integrity and well developed computer skills.

Accountant
Key Accountability / Result Areas

Reporting directly to The Senior Accountant your principal accountability will be:-

* Ensure accuracy and integrity of data in the General Ledger by carrying out periodic reconciliations.
* Ensure accurate computation and timely filing of tax returns.
* Assist in the development, implementation and maintenance of robust internal controls and procedures over financial transactions.
* Assist in the preparation of monthly, quartely and annual financial reports.
* Assist in carrying out internal and external audits.
* Management of accounts payables and undertaking of regular reconciliations of supplier accounts and quick resolution of issues thereof.

Qualification and Competencies
* A Bachelor’s degree in commerce, business administration or a related field.
* Full pofessional accounting qualifications e.g. CPA(K), ACCA.
* A masters degree will be an added advantage.
* At least five (5) years experience in accounting and finance with hands on experience in general ledger accounts management, audit and tax.
* Membership to a professional accounting body is desirable.

The Promise
Kisii Bottlers Limited depends heavily on the passion, innovation and integrity of our people. We focus on attracting, developing & retaining the best talent.

Our work environment nurtures these three values (passion, innovation & integrity).

In addition to a competitive salary and a comprehensive range of benefits commensurate with the requisite, the company can offer a challenging and rewarding career.

If you are innovative, self-starter and results oriented individual, looking for a challenging career and you meet the above requirements, please send your application letter,detailed C.V, together with copies of your relevant academic /professional testimonials and three referees to :-

Human Resource Manager
Kisii Bottlers Limited
P.O. Box 3456-40200
Kisii – Kenya

E-mail:recruitment@kisiibottlers.co.ke

So as to reach him not later than Friday, 28th January 2011.

Only shortlisted candidates will be contacted for interviews.

Kisii Bottlers Limited is an equal opportunity employer.

Any lobbying and / or canvassing will lead to automatic disqualification.

To Receive daily jobs In Kenya in your inbox,please subscribe here below. This entry was posted on Friday, January 14th, 2011 at 11:27 AM and is filed under OTHER JOBS. You can follow any responses to this entry through the RSS 2.0 feed. Responses are currently closed, but you can trackback from your own site.

Job Description

Position: Operations Manager

Responsible To: Project Coordinator

Working With: Programme Management Team; Country Management Team

Location: Kenya – Kisii and Lodwar

Start Date: ASAP

Duration: 12 months – renewal pending funding

Only short-listed applicants will be contacted.

Due to the urgency of recruitment for this position, applications will be short listed on a regular basis and we may offer this post before the closing date.

Please note this is an unaccompanied position

Merlin International Profile

Merlin specializes in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries.

Context and Background

Merlin has been operational in Kenya since 1998 and maintains a regional office in Nairobi, which directly manages the Kenya and Somalia country programmes. Merlin provides health and nutrition assistance to the drought affected population in Turkana district of Northern Kenya in collaboration with other agencies and the MoH.

Other operations in Kenya include Malaria, HIV/AIDS and TB control projects in Kisii, Gucha and Nyamira districts of Nyanza province, HIV/TB behavior change interventions and research work amongst the vulnerable communities of Lake Victoria region and HIV/AIDS and TB interventions in Turkana District.

Merlin started emergency interventions in Kisii, Kisumu and Nakuru assisting populations that had been displaced as a result of the post-election violence.

Having been operational in Somalia since 2004, we recently started implementing a health and nutrition Programme in Galgadud region. Merlin is also currently supporting three health Programmes in Puntland state of Somalia and provides technical coordination and capacity strengthening for the GFATM malaria Programme for all of Somalia.

Merlin has joined the Gedo Health Consortium, a primary health care Programme, and has been nominated as the lead agency for the Somalia Interagency Health Cluster. Merlin will start soon a nutrition and primary health care project in Awdal, Somaliland and is hoping to expand in South and central with a primary health care project.

Main purpose of the role

The Operations Coordinator position is a senior national staff position within Merlin Kenya structure and is a member of the Project Management Team (PMT).

The overall objective of the position is to assist and support the Country Director in the management and coordination of Kenya Merlin projects, strengthening the quality and level of operational support provided to all field project sites and ensuring that Merlin organizational and country specific strategies, plans, policies, and procedures are effectively implemented in all locations in collaboration with the relevant department in a timely manner.

Overall Objectives (scope)

Objectives include:

to contribute to project strategy & annual planning with the PC and teamsto support the PC, where delegated, in security management of teams with the LogCoto ensure that Merlin is able to deliver quality health programmes, supporting Merlin field teams in this, through coordination, advice, information sharing & analysisto assist the PC and the PHC in the development, review, implementation and monitoring of a remote management and support strategy for the Somalia programmeto manage and support the PCs and ensure that financial, logistics and HR systems and procedures are in place and followed, liaising with relevant PMT membersto maintain regular communications with PCs and report back to the PMT the points of discussion and follow-upto support timely and appropriate linkage between Merlin, the MoH, communities and community groups as well as other INGOs in project areas in coordination with the PCs, and PHCResponsibilities

Operational Management

Line-manage the Kenya Project Coordinators to ensure that project design, quality and outreach is consistent with the needs and objectives of Merlin to respond to these and with the Country Strategies and Annual PlansEnsure that appropriate Merlin management, administration, personnel, logistics, finance, and communication systems are in place and being followedMaintain a strong working relationship with the Programme Director, Project Health Coordinator (CHC), Logistics Coordinator, Finance Director, Human Resources and Administration Manager in order to achieve the above in both project implementation, preparation, review and reporting.Ensure regular communications are maintained between the field sites and Merlin NairobiResponsible for effective and efficient management of the field projects consistent with the project management cycle.Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, CD and CHC, local stakeholders and project partners Monitor the evolving humanitarian situation in the project region and consider strategic and immediate responses together with the CD and CHCEnsure adherence to timelines for all relevant proposals and reports, ensuring their quality as well as timely production and submission to the CD in accordance with Merlin and donor contractual agreementsRegular travel to all project sites, according to accessibility / security.Assist the CD in organizing and facilitating monthly Senior Management Team (SMT) meetings as well as quarterly Country Management Team (CMT) meetings and follow-up and report on the implementation and achievements of agreed action points. Participate as a member of the Country Management Team Assist PCs develop and update project security plans on a regular basis (or according to change in trend), in collaboration with the Country Director and the LogCoMonitor the political, economic, military and security situation in the project areas and make recommendations for response / adaptation accordingly.Ensure that security incidents are reported in a timely and concise manner from the field and that this information is shared with Merlin HO in collaboration with the. PC, CD and LogCoFacilitate the evacuation of field-based teams if necessary in coordination with the, PC and LogCo (CHC is responsible for medivacs).Attend security meetings organized at the local level and maintain regular contact with other NGO/UN security focal points in coordination with the, PC, LogCo and CD.Ensure all relevant authorities and communities are included in the planning and implementation of projects as appropriateDraw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, medical, financial and logistical staffProactively contribute to programme development and strategy with the PC and PHC, as well as annual plans and their implementation, looking towards innovative approaches and tools for health-system strengthening and emergency response as relevant to population outreachEnsure that projects remain within the remit of their initial design, budget and proposal with the PHC and Finance Compliance ManagerTogether with the PC, PHC and LogCo, ensure the establishment of appropriate systems and plans in project sites to deal with emergencies and provide leadership for staff and volunteers in emergencies Together with the PHC, ensure the establishment of systems and standards for assessment and monitoring/evaluation of programmes against their strategic aims Ensure there is a regular, documented forum / meeting for all key staff including PCs and MedCos to discuss and plan programme objectives and plansLogistics/Finance/Administration
Together with the relevant PMT members, ensure appropriate administrative, financial and logistical Merlin systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently and meet donor compliance requirementsTogether with the Finance Compliance Manager and PCs, monitor project expenditure through the monthly BvAs and other appropriate mechanisms, ensuring analyses and recommendations are shared with the teams and that projects are implemented within their budgets, assisting teams to forecast and plan when and where necessaryTogether with the Finance Manager and PCs, over see budget preparation, setting the parameters and the process, ensuring compliance to Merlin, donor and national requirementsAssist the PCs in optimizing, in conjunction with other team members, the use of human, logistical and financial potential within the project teams.In liaison with the HRM, ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefedWork with the HRM to maintain up-to-date job descriptions for international staff and prepare and maintain job descriptions for any regional and national staff in conjunction with the PCsMaintain good inter and intra-team communications, supporting good team dynamics, and suitable action when problems occur. Together with the HR Manager, and PC ensure that Merlin’s staff policies and procedures are understood and correctly followed by field staff.Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes.Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefedTogether with the PMT ensure capacity development and training of all national personnel, supporting international personnel where relevantSupport PCs in national staff selection, recruitment, disciplinary actions, dismissal procedures and systems, together with HRM. Ensure regular, minuted project team meetingsTo act as Project Coordinator (PC) in his/her absence, as requested.To undertake any other tasks and duties assigned by the PC.Person Specification

Essential

Qualifications, experience and competences

Extensive experience of project management experience in developing , preferably in the health sector including;Project needs assessmentProject proposal development, logical framework, and report and proposal writingPersonnel management Proven experience of security management in conflict zones and willingness to work in an insecure environment.Strong experience in a position with responsibility for preparing procurement plans and organizing procurement systems for works, goods, and services.Proven ability to organise and find innovative solutions to complex problems under difficult conditions.Experience in budget management Experience of donor reporting requirements.Good team player. Good training/capacity building and management skills.Supportive personnel management style Team builder with an ability to train and coach staff Strong communication skills, with excellent written and spoken EnglishConfident and proficient in the use of MS Office Flexible attitude to changing prioritiesAbility to work on own initiativeDiplomatic and an effective communicator at all levelsExperience of establishing strong working relationships with colleagues from different functions and culturesExperience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast paced environment with tight deadlinesExperience of proactively identifying and addressing issues An understanding of and commitment to Merlin’s mission and valuesAn understanding of logistics.Previous experience in health or public health background Interested candidates should send their letter of application and detailed CV to the address below by 30th November 2010.

Due to the urgency of these positions, applications will be considered as they come and the vacancy may be filled before the stated deadline.

Merlin, Kenya Programme
PO Box 3350-00200, Nairobi
Email address: recruitment@merlin-eastafrica.org

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