Position: Project Officer (Health and Nutrition) Open to Somalia nationals

Responsible To: Project Health  Coordinator (PHC), Technically working closely with PM/FC/PHC/CHD

Relationship Internally: All management and staff

Relatioship Externally: Government and non-government counterparts, communities and their representatives, UN agencies, other national and international stakeholder organisations.

Base Location: Galkacyo, Puntland with frequent  travelling to programme sites in the district, mostlyin the Mudug region 

Merlin is a UK based international humanitarian Organization providing health care to populations in crises. 

Merlin has been working in Somalia since 2004 and is currently implementing emergency health and nutrition programmes, HIV/AIDS, TB, reproductive health emergency preparedness programmes in Puntland, Awdal in Somaliland, Galgaduud and Mogadishu regions of Somalia.

The goal of the Somalia mission is to address humanitarian and health crises within Somalia while increasing capacity of local structures to deliver effective and quality health care services.

Overall Objective of the Position:

The Project Officer  who will be based in Galkacyo, but works in the PHC projects in Mudug and Nugaal regions. S/he will have overall responsibility for the techinical management of Merlin’s health projects in the Mudug province in collaboration with other Merlin staff. 

The PO  will have overall responsibility for the management and development of Merlin primary health care programmes in the Mudug and Nugaal provinces while ensuring implementation of the projects are in line with the Puntland and international  policies and guidelines including Merlin’s internal procedures.

Main Duties:

Programme Management/Development:

Overall technical responsibility for the implementation of all Merlin supported health programmes in Mudug province. Develop and implement quality programmes in the province in close coordination and collaboration with the regional/district health authorities.In conjunction with the PHC/PM, co-ordination and represent Merlin with the national, provincial and district health authorities and ensure all project activities are carried out with their approval in line with national startegy and, as far as possible, their participation. Ensure that local health authorities receive regular activity reports. Ensure that project activities are implemented in line with the project objectives and work plans.Liaise with key representatives of the Puntland Ministry of Health at national, provincial and district levels to ensure that the programme remains in line with national strategy and to ensure the sustainability of activities at the end of the project period.Plan and implement project health activities including the day to day activities and longer term strategy. This may include changes to the project direction or priorities in collaboration with Merlin technical teams in Nairobi and Garowe. Ensure that project expenditures are within the agreed and approved project budget and conduct expenditure against budget monitoring on a monthly basis. Ensure accurate collection and analysis of data, compile epidemiological reports for inclusion in project situation reports and any other pertinent reports, including dissemination of the same.Regularly monitor progress of project implementation and conduct assessments of the health needs of the community and prioritize project activities based on findings.  Together with the FC/PHC/PM responsible for encouraging community participation in health activities to ensure the long term ownership and effectiveness of the programme.Ensure that the medical supply stocks are sufficient and that drugs are stored and used correctly.Work with district health facilities, community representatives and persons responsible for training health workers at different levels to ensure close links between health facilities and communities.Prepare project monthly, quarterly, mid-term and final reports for submission to Merlin sub-office Garowe as well as donors on a timely manner.Assist the PM/PHC in designing new programmes including undertaking assessments, proposal and log-frame writing, and budget preparation.Assist with recruitment of technical project personnel and support them in ensuring that individuals work effectively together to achieve project objectives.Responsible for organizing training of all health staff and local partner staff to ensure the maximum use of their skills and their full and effective participation in project activities whilst conforming to Merlin and MOH  protocols, including donor requirements.To respect all Merlin organisational and country specific policies, procedures and regulations.Carry out any other responsibilities as requested by the immediate supervisor Qualification and Experience:

Essential

Medical doctor or post graduate degree in health related field such as public health with with minimum of 5 years experience in managing health programmes in a developing countries context, or;Clinician holding (clinical medicine and surgery diploma) from recognized university with public health background orGraduate nurse with public health care management with 5 years expirience in rural context Africa in particular somalia Previous experience in managing Primary Health care and Nutrition programmes.  Proven experience in project proposal development, logical framework and report writingExperience in budget management Experience of assessing evolving health needs quickly and calmly under pressure as required.Previous experience within a humanitarian aid organisationGood computer skills to allow reporting and representation.Experience of working in Puntland  and knowledge of the Puntland context is advantage  Experience in the processes and techniques involved in developing and using appropriate IEC/BCC resources and materials. Conversant and skilled use of SPSS, STATA and Epi-Info packages People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local staff and also able to work with disaster affected communities in a sensitive and participatory manner.
 Communication Skills: Well developed written and oral communication skills.
 Integrity: Works with trustworthiness and integrity and has a clear commitment to Merlin's core values and humanitarian principles.
 Awareness and sensitivity of self and others:  Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has the capacity to make accurate self-assessment particularly in high stress and high security contexts.Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skillsFlexibility and relationship building skills. Ability to successfully work in a multi-cultral and diverse team Excellent communication skills, with good spoken and written English and Somalia languages ( mandatory) Ability to understand the cultural and political environment and to work well with local representatives and programme staff in a consultative and participatory approach.Willing to travel extensively and ability to work in dynamic work environmentsUnderstanding of security management necessary to live and work in insecure environments. Proven problem solving and organisational skills (desirable) Excellent management and capacity building skills to enable the motivation, encouragement, participation and development of team members (desirable) Please send your application, CV and scanned copy of your credentials (certificates including transcripts), to this email  recruitment@merlin-kenya.org, latest on 20th Oct 2012 5:00 PM. Only shortlisted applicants will be contacted.

Disabilities Project Officer

Functionally Responsible to: Project Coordinator
Technically Responsible to: Project Health Coordinator
Relationships internally: All programme staff
Location: Lodwar, Turkana

Background

Merlin is a UK humanitarian agency which responds worldwide with vital healthcare and medical relief for vulnerable people caught up in natural disasters, conflict, and health systems collapse.

Merlin has been working in Kenya since 1998. Currently, Merlin is operational in two regions of the country:Kisii and Turkana.

In Turkana, Merlin is starting a new CBM-funded project to increase access of people with disabilities to interventions that can improve their quality of life, with a focus on physical disability limiting mobility.

A primary strategy will be integrating identification and support for people with disabilities into health facility services.

Overall Objective of the Position

The Disabilities Project Officer(DPO) will be based in Lodwar and will oversee the development, planning, organisation, implementation and monitoring of all CBMproject activities in Turkana.

The DPO will operate with technical support and direction from the Merlin Project Coordinator and Project Health Coordinator, and in close collaboration with theMinistry of Gender, Children and Social Development (MoGCSD), health authorities, communities and partner non-state actors to ensure efficient implementation of CBM activities in Turkana County.

Key Responsibilities

Take lead in development and implementation of project activities.Build the capacity of the Ministry of Health (MoH) and disabled people’s organizations (DPOs) to address the needs of people with disabilities(PWDs).Coordinate to increase access of PWDs to assistive devices, treatment services, and other supportive programmes.Organise, coordinate and execute community campaigns for disability awareness in collaboration with other program staff, MoGCSD,MoH counterparts and community representatives.Design appropriate monitoring and evaluation tools for CBM activities in collaboration with other stakeholders.Evaluate and document the impact of CBM activities in collaboration with other stakeholders.Organize regular meetings to obtain community feedback, complaints and responses on programme issues.Participate in partner/Merlin-initiated meetings as well as multi-stakeholdermeetingson disabilities.Attend forums aimed at raising governmental, NGO and community awareness ofCBM and Merlin project issues.Undertake regular documentation of activities including lessons learnt and success stories.Increase awareness, sensitization and capacity of relevant project stakeholders to actualize project objectives.Manage CBM grant in close collaboration with project managers.Participate actively in design of new projects and in preparation of project budgets and workplans.Advise on integration of disability sensitiveness into other Merlin projects.Plan and execute monthly and quarterly integrated supervision with partners.Increase awareness of communities and health care providers of the unique problems faced by PWDs and how to address those problems.Ensure that the implemented project activities are disability inclusive.Ensure transparent communication with partners.Support the coordination and the organization of programmers for visitors/donors travelling to the covered catchment areas.Advanced education in Social Sciences or Community Health / Development sector preferred.Minimum of 2 years experience in project/programme management.Minimum of one year experience working on projects dealing with people with disabilities.Knowledge on disability and inclusive development.Experience in report writing.Knowledge of project cycle management.Knowledge of post-emergency and development tools and principles (including quality standards)Experience in proposal writing.Experience in programme monitoring and reporting.Competencies and SkillsExcellent communication, teamwork and interpersonal skills.Confident and proficient in the use of MS word, Excel, PowerPoint.Fluency in English; knowledge of the Turkana language is an added advantage.Excellent coordination skills.An understanding of and commitment to Merlin’s miss ion and values.How to Apply:

Should this role be of interest to you, please send your application (CV, cover letter, references and salary history), clearly indicating “Project Officer – Disabilities”, Kisii” in the subject line, to recruitment@merlin-kenya.org by 5pm on Monday, 30th April 2012.

Alternatively, you may wish to post your application to: Program Coordinator, Merlin Turkana, P.O. Box 93, Lodwar.

Only shortlisted candidates will be contacted.

Health Information System Officer (HISO)

Department: M&E

Responsible to: Monitoring and Evaluation Officer

Staff directly supervised: Casual data clerks (from time to time)

Relationships internally: All programme and support staff

Relationships externally: MoMS/MoPHS personnel, other governmental and non governmental counterparts, community members

Overall Objective of the Position

The Field Officer-HIS is based in Kisii and will have responsibility for collection, collation, compilation, analysis, maintaining and dissemination of data on malaria, HIV/AIDS and TB and other project related areas.

S/he will assist the Project Officer- M&E in establishing and strengthening a comprehensive monitoring and evaluation system to measure programme progress and impact and establish effective lesson learning and beneficiary accountability mechanisms in the project area.

Specific Responsibilities:

Ensure data collection and entry of relevant data related to Merlin projects in a timely manner, and feedback is given to the source of the data such as DHMTs health facilities and communities in collaboration with other departmentsAnalysis of collected data, make necessary visual presentation and give feedback to each service delivery pointEnsure the database in Merlin M&E department and MoH are functional and in useAssist MoH staff in collecting, collating and disseminating HIV/AIDS and TB and other relevant data on time.Assist conduction of survey, evaluation and research activitiesEnsure MoH data tools (registers, forms etc) are correctly utilised, kept and updated within Merlin project areas including health facilities and communitiesAssist the Project Officer-M&E with the preparation and presentation of data for internal and donor reports in a timely mannerEnsure availability of relevant data collection tools within the Merlin supported health facilities sites.Foster ownership of data collection tools and related data by health facilities. Regularly collect and at all times maintain in a user-friendly form all projects data in a Merlin database.Assist PO-M&E in identifying training needs on data for records officers and other MOH personnel on data collection, entry, analysis and report writing. Ensure data is segregated by gender and flag any gender disparities so as to enhance gender sensitive programming. Perform any other duty assigned by the supervisorJob and Person SpecificationsDiploma in Medical Records, Higher Diploma/Degree in Health Information Systems (Medical statistics)Experience of over 2 years in health information systems support in an NGOExperience in handling data related to HIV/AIDS prevention programs Knowledge of Access, EPI info, SPSS or similar data analysis programmesExperience in Health informatics tools for collecting, managing, analyzing, processing and presenting health dataGood understanding of HIV related MoH reporting tools and other relevant national toolsKnowledge in Designing and developing health databasesKnowledge in the use of Innovative applications of information and communications technologies (ICTs) in healthExposure to Health information security issues and solutionsKnowledge of Legal and ethical issues in development and use of health information systemsHow to Apply:

Should this role be of interest to you, please send your application, clearly indicating “HISO – CM” in the subject line, to recruitment@merlin-kenya.org by 5pm on Friday, 27th April 2012.

Alternatively, you may wish to post your application to:

HR Department, Merlin, Nairobi Office,
P.O Box 3350 – 00200,
Nairobi, Kenya.

Only shortlisted candidates will be contacted.

Position: Finance Assistant

Department: Administration

Assigned Project: Malaria and HIV/AIDS/TB Project

Program Area: Kisii, Gucha, Nyamira Districts, Kenya

Responsible To: Finance Officer

Staff Directly Supervised: None

Relationships Internally: All Management and Staff

Relationships Externally: Suppliers, Merlin visitors, NBI office and other field offices

Overall objective of the position

To support the finance manager in management and accountability of transactionsTo ensure smooth running of Merlin finance procedures.Responsibilities

Key responsibilities:

To prepare cheque payments, which will include making sure that all invoices presented for payment have the relevant supporting documentation with the account to confirm correct codes.To maintain and upkeep accounting files, making sure on a daily basis that all relevant accounts documents are filed correctly and timely.To check petty cash vouchers – by liaising with the Finance Officer to ensure that vouchers match entries and to check that they are correctly coded before posting.To post cashbook up to date at all times with records of all expenditure and to verify the same with regular cash counts. To ensure the receipts are clearly labelled and filed for all such transactions. To assist the Finance Officer ensure that the Project Co-ordinator and Merlin contracted expatriate visitors receive per diems and R&R allowance as contracted and that kitty money is advanced to the House Keeper as required. To pay all locally recruited staff and medical consultants at each month end and to send the necessary information to the Nairobi Finance Officer to allow both payment of taxes and reimbursement of donor funds for such staff.To assist in stock taking in at both the site and the field at regular intervals.To assist the Finance Officer in banking and collecting statements from the bank.To post and maintain the vehicle job cards and fuel records and bill for mileage.To assist the Finance Officer and Programmes in the preparation of cash forecasts and reports.To do bank and ledger reconciliation.To monitor advances and loans ledger.To occasionally travel to the field to assist with the management of Imprests and drawing on reports for the use in the office.To maintain confidentiality and security as regards Human Resources and the programme finances.To perform any other duties that the Finance Officer considers relevant to your skills and position.Level of decision making: Limited to the direction of the Finance Officer

Key Competencies:

Knowledge

Knowledge of accounting systems both manual and computerisedMiddle leave accountancy background – CPA 2 (at least), but CPA 3 desirableAbility to use Excel spreadsheets and WordAbility to pay great attention to detailA high level of numeracy skillsAbility to maintain accurate recordsAbility to work to deadlines and if necessary work long hours when deadlines are tightExperience in NGO accounting - desirableKnowledge of donor reporting - desirableHow to apply

All applications should be sent to:

HR Department,
Merlin, Nairobi Office,
P.O Box 3350 – 00200,
Nairobi, Kenya

Or Email to: recruitment@merlin-kenya.org

Application deadline is Friday, 9th December 2011 at 5.00pm.

Please note that only short listed candidates will be contacted.

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Position: WASH Officer

Functionally Responsible To: Project Coordinator (PC)

Technically Responsible To: Project Health Coordinator (PHC)

Working With: Kenyan Ministry of Health authorities at district level and Health Facility Staff, Merlin field team, CHW’s

Location: Lodwar, Turkana

The Purpose of the Job

The overall objective of the position is to develop, implement, monitor and report on all WASH technical aspects of Merlin’s projects in assigned areas of Turkana. S/he will ensure that field staff and partners adhere to technical and standard protocols in WASH. Train and mentor staff as well as participate in WASH assessments, surveys and proposal design processes.

The WASH Officer will work under the supervision of the Project Health Coordinator and in close collaboration with the MOPHS authorities and staff at district and community level.

Position Summary: The officer is responsible for the ongoing management, continuing development, and daily supervision of all activities under Merlin’s linked water, sanitation, and hygiene promotion objectives.

Essential Responsibilities and Duties:

Facilitate Rapid Hygiene & Sanitation Promotion with special attention to hand washing with soap at critical times in coordination with DPHO, MoH and other relevant partners. Distribution of emergency WASH supplies e.g. soap, jerricans ,HWTS technologies e.g water filters and chlorine tablets and training in their use.Assessment of WASH needs in the Health Centre/Feeding Centres and identification of necessary repairs to WASH infrastructure.Report on the status of WASH infrastructure in Health facilities & Outreaches, coordinate with District Water Officer & DPHO for rehabilitation/repairs to WASH infrastructure, supervise & monitor progress.Mobilization of community groups & training on HHWTS & hygiene promotion activities,Conduct community assessments to identify critical requirements for program interventions with a particular focus on returnees, women, and vulnerable populations.Maintain ongoing Merlin WASH activities focused on water point construction and rehabilitation, household and community sanitation, hygiene promotion, and community mobilization / sensitizationPromote and work to expand community capacity on WASH, with sensitivity to the political and cultural context.Consult with beneficiary groups, community leaders, and relevant line ministries while planning project implementationConduct and design WASH activities with the utmost sensitivity for the safety and well-being of beneficiaries.Review and write all WASH and WASH-inclusive proposals, reports, assessments, research in consultation with the PHC and other field and country office senior staffs.Actively support timely, substantive, and appropriate documents that lead to funding support from donors in coordination with the PHC.Qualifications & Requirements:

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

An advanced graduate degree in Environmental Health Science or related fields preferred, it can be substituted with relevant and equivalent experience

Demonstrated leadership, written, communication and teamwork skills.

Experience with data collection and analysis.

Experience living and working in an insecure environment and with local communities.

At least 2 years experience working with an INGO, developing and implementing WASH activities

Demonstrated statistical survey, analysis, presentation skills, logistical planning and problem solving skills

Applications including cover letter, CV, references and salary history should be sent to:

Project coordinator,
Merlin Turkana,
P.O Box 93, Lodwar.

Or recruitment@merlin-kenya.org

So as to reach him not later than 14th of September, 2011 5.00 PM.

Qualified female candidates are highly encouraged to apply.

Please note that only short listed candidates will be contacted

Visit www.kenyan-jobs.com for many more jobs in Kenya

Merlin is a British humanitarian organization, set up to provide medical relief, when people are at their most vulnerable.

Merlin has been working in Kenya since 1998 and it maintains a regional office in Nairobi, which directly manages Kenya programmes and through remote management provides support to Somalia country programmes.

Merlin is looking to fill the following positions for its office in Nairobi. These are senior positions within Merlin program office that require persons of suitable experience and skills.

Finance / Grants Manager (Kenya)
Salary Range 161,130 – 186,127 Kshs

Overall Responsibilities:

* Ensures compliance to donor requirements, statutory and Merlin internal regulations for Kenya operations;
* Prepare/Review monthly interim and final Financial Donor reports timely and accurately as per Donor reporting requirements and contracts;
* work with the programs department to ensure proper budget management is in place;
* preparation and review of budgets, budget amendments, budget re-alignments;
* working closely with the Senior Management Team (SMT);
* assist departments in preparation of annual operational budgets;
* carry out analysis of spending per project for review of the SMT and advise on possible over/under spends;
* ensure proper allocation of costs is maintained across the grants;
* to review and monitor risk management processes and implementation;
* ensure rigorous budgetary controls;
* sub-grantees financial monitoring and support;
* provision of in-house training to the field finance teams and others;
* strong knowledge of grants management tools and techniques

Essential Requirements

* University degree in job related field
* Previous experience in similar position with the INGOs
* Strong ability to use Microsoft Software especially Excel (various formulas) and Word
* Ability to work under pressure; Ability to travel when required
* Experience of working unsupervised, taking a flexible approach to managing and prioritising a high and diverse workload in a fast paced environment with tight deadlines
* Knowledge of working with major donors (USAID, EC, DFID, ECHO, UN)
* An understanding of and commitment to the mission and values of Merlin

Project Health Coordinator and Team Leader HIV/AIDS Treatment and Care.

Reporting to: Programme Coordinator (PC).

Location: Kisii, Nyanza province.

Salary Range 240,000 – 260, 000 Kshs based on experience

Main duties:

* Coordinate Merlin health Care Projects in Nyanza with aim of achieving the set project and organizational objectives.
* To the offer over all technical guidance to HIV/AIDS treatment and care services to the HIV/AIDS project.
* Planning and implementation of HIV/AIDS/TB treatment and care activities at MOMS and MOPHS facilities with close partnership with the Ministries staff and the consortium partners,
* Co-ordinate mentorship and supervision of facility staff of ensure adequacy of knowledge and technical skill in HIV/AIDS treatment and care , Malaria case management and other clinical interventions for efficient and effective services.
* Oversee and conduct training, mentorship and supportive supervision of health care workers in the project districts
* Participate in quality assurance/quality improvement of the comprehensive HIV/AIDS/TB services and other health care interventions.
* Monitor and evaluate health activities in project areas in collaboration with the Programme Coordinator, local health authorities and other project staff and adapt interventions as necessary.
* Prepare project monthly, quarterly, mid-term and final reports for submission to Merlin head office as well as donors on a timely manner.

Qualification and experience:

* Minimum qualification is a medical doctor, (MBchB) with INGOs.
* Must have over 5 years experience in experience in successful implementation of health programs, including planning, designing, supervising, and evaluating healthcare programs
* Management, training or clinical background in the area of reproductive health, Maternal and child health, malaria and HIV/AIDS
* Excellent knowledge of and experience in health systems strengthening and in quality of care and quality improvement principles and practices in health care programs
* Demonstrated excellent knowledge and experience in HIV/AIDS, family planning and maternal health
* Computer literacy, particularly in the use of MS office
* Reports to the PC for administrative, policy, program support and project reports.
* A member of the SMT, Kisii

To apply for this positions

Please send your soft copies of the CV, Cover Letter to recruitment@merlin-eastafrica.org

Hard copies of the documents could be delivered to Merlin office at O’Washika Rd., Off Isaac Gathanju Road- Lavington P.O. Box 3350- 00200.

Hard copies should be packed in the envelope, for the attention of the Country Finance Director; these will be registered at the Main Gate with Merlin guards.

Please deliver personally, rather than by courier and sign for the delivery.

Please when sending either hard or soft copies of the documents, please indicate the position you are applying for.

Closing Date: 9th April 2011.

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Position: Reproductive Health Supervisor

Line Manager: Country Health Director

Location: South Sudan

Start Date: ASAP

Duration: up to 31st December 2011 (possible extension)

Salary: As per Merlin South Sudan salary scale but dependent on relevant experience. Plus a benefits package including accommodation and 3 return flights per annum

Context

Merlin has been working in Southern Sudan since 1998 and has had a continuous presence in the country since 2004.

The goal of Merlin projects in South Sudan is to address the humanitarian health needs through supporting essential primary and referral level health care interventions, increasing capacity of local health structures to deliver effective and quality health care services.

Responsibilities

Overall responsibilities

The Reproductive Health Supervisor will be based in Torit, Eastern Equatoria State and will travel to support field sites and other Merlin projects in Boma, Jonglei State and Nimule, Eastern Equatoria State. She will be responsible for strengthening Merlin’s Reproductive Health program in all target areas in South Sudan.

As such, she will focus on the following:

Improving antenatal, prenatal, postpartum and neonatal care;Providing high-quality services for family planning, including infertility services,Eliminating unsafe abortion;Combating sexually transmitted infection, including HIV, reproductive tract infections, cervical cancer, and other RH morbidities;Promoting sexual health; andIncreasing capacity for strengthening research and programme development. Key duties and responsibilities of the Regional Midwife
Conduct initial needs assessment in all targeted health facilities, in relation to training needs among health staff, health services, medical equipment, and other amenities needed for the Reproductive Health Program;Prepare a training plan and curriculum which will address health staff training needs Network and coordinate with relevant training institutions or agencies in the conduct of the training courses; Coach and mentor health staff on-site and on a regular basis;Network and coordinate with relevant institutions for the purchase or acquisition of essential reference materials (books, manuals, protocol, CDs, videos) pertinent to Reproductive Health, and distribute to the health facilities and Merlin’s field offices; Negotiate for all Merlin midwives to have a quarterly three days in-service refresher training in a reputable hospital or clinic in South Sudan;Oversight to health facilities:
Provide guidelines and protocol on all components of Reproductive Health (fertility, pregnancy, child birth, neonatal care, abortion, family planning, STI, HIV-AIDS, RH cancer, SRH morbidities, and sexual health) from the Ministry of Health and distribute to all health facilities;In the absence of any existing guideline or protocol on certain components of Reproductive Health, prepare a draft guideline or protocol, in consultation with the Ministry of Health and distribute to all health facilities as a draft copy; Regularly check on the quality of services rendered and the health facilities’ adherence to MoH protocols on antenatal care, delivery, newborn care, family planning, and others, and provide on-the-job training as needed; Prepare a list of essential equipment and supplies based on the needs assessment conducted and oversee the distribution to the health facilities; Follow-up on the use of equipment among recipient health facilities and provide guidance as needed; Information, Education and Campaign:
Network and coordinate with relevant institutions or agencies for the purchase or acquisition of RH IEC materials (posters, brochures, flip charts, leaflets, CDs, videos) and distribute to the health facilities and Merlin’s field offices; Oversee and provide direction in the implementation of reproductive health education in the health facilities and in the communities that they serve. Strengthening RH at the communities:
Together with health facility staff, review the performance of traditional birth attendants and formulate appropriate recommendations. Together with health facility staff and community leaders, review the mechanisms for referral in the community – if any – for cases of obstetric emergencies. Oversee the formulation of a relevant obstetrics emergency plan or referral unique for each community, as needed; Review data collection, recording, and reports done by health staff on Reproductive Health, and provide guidance as needed; Review monthly data on deliveries, maternal deaths, neonatal deaths, and other maternal and child health indicators and formulate recommendations as necessary; Other duties and responsibilities:
Link up with Merlin’s health and nutrition program;Coordinate closely with government health staff in relation to Merlin’s Reproductive Health Program;When requested and when feasible, assist the government health office and non-government organizations in special health projects, surveys and other activities;Attend and participate in meetings in government and non-government agencies, when requested;Submit weekly and monthly reports in relation to activities conducted;Participate in the discussion of program development and in the formulation of new program proposals; In relation to RH program activities, coordinate with the logistics and other Merlin departments, as necessary;Attend and participate in internal coordination meetings within the project site and across Merlin project areasPerform other duties and responsibilities as requested by line managerDiploma/Certificate in midwifery (over two years training) received from a recognized training institution; preferably with a post-graduate training in reproductive HealthAt least four years working experience in a health facility, particularly in a maternal clinic;NGO Experience an advantage.Fluent in English. Knowledge of Arabic will be advantageous. Applications should be e-mailed to hr.officer@merlin-southsudan.org or hand delivered at Merlin SS Country office located at Block 3K South Plot No.461, Tomping, Juba - Southern Sudan. Closing date for receipt of application will be 14th March 2011.

Only short-listed applicants will be contacted. Due to the urgency of this position Merlin will short list continually and may interview and offer the position prior to the closing date.

Merlin South Sudan is an equal opportunities employer, and will not discriminate on the basis of tribe, gender, race, creed, religion, pregnancy and colour.

For more jobs in Kenya, visit http://www.kenyan-jobs.com/ today.

Merlin (UK) an International Non-Governmental Organization specializing in the provision of health care worldwide is looking for qualified individuals to fill the following positions

1. Nutrition Officer

The Nutrition Officer will be responsible for the implementation and close supervision of project activities to ensure quality delivery of services throughout Merlin’s implementing sites

Key responsibilities:

Support planning, implementation and supervision of HFs and HPs staffs in order to implement community based nutrition programs in all Merlin supported sites. Coordinate with other project supervisors to ensure appropriate referral and follow up of patients admitted to nutrition programme Closely follow national nutritional and CMAM guidelines and ensure they are adhered to by staff Identify and report immediately any medical or administrative problems that may interfere in achieving project activities. Prepare accurate and timely monthly nutrition reports with meaningful analysis of nutrition trends and proposed solutions for how to address emerging issues Support the Nutrition Coordinator in the development of IEC materials related to nutrition Support field sites with the organization of the logistics of food commodities in collaboration with partners (MOPH, WFP and UNICEF) Produce a regular request for appropriate office/administrative or programme materials, supplies and equipment in coordination with the Logistics Officer Ensure that accurate records of food consumption are kept and the support office is advised of stock balances in a timely manner (to avoid stock-outs) Ensure the maintenance of the nutrition programme database Assist in the preparation and implementation of nutrition surveys when required Assist in conducting needs assessments, community mapping, research and development of proposals through frequent field visits Identify any training needs of staff and develop training programme to meet these needs in coordination with Nutrition Coordinator Assist and conduct training for Merlin South Sudan health facilities and HPs and to ensure surveillance, management and referrals of malnutrition cases in the state /county Meet regularly with beneficiaries, community leaders, Village Health committees to ensure programme effectiveness and community awareness on nutrition Represent Merlin in coordination meetings at provincial level when required Liaise with Nutrition Project Officers in Merlin’s other provinces to share experiences and lessons learnt. Any other duties as directed by Nutrition Coordinator or Country Health Director.Bachelor’s degree in Public Health, Nursing , Food & Nutrition or equivalent;Minimum two (2) years work experience in community nutrition work and implementation of nutrition education programmes, including monitoring and evaluation;Understanding of community management of acute malnutrition;Experience in KAP assessments and formative research and understanding of nutritional surveillance and information systems;Proven capacity to supervise, train and coach local staff and community workers;Must be a qualified nutritionist with IYCF experience.Southern Sudanese are strongly encouraged to apply2. PHC Supervisor

The PHC Supervisor will be based in Boma with regular visits to field sites to ensure delivery of PHC services in collaboration with the Senior Health Coordinator, the Project Coordinator and the County Health Authorities.

The delivery of health services is conducted according to GOSS MOH policies and guidelines and Merlin’s internal procedures.

Key Responsibilities

In collaboration with Project Coordinator, Senior Health coordinator and Community leaders /Community Health Committee facilitate , supervise establishment of referral system for all cases to the Boma PHCC+Support Merlin’s primary health care activities for delivery of essential curative and preventive healthcare interventionsDevelop, plan and implement project primary health care programs in close collaboration with medical and non-medical personnel, ensuring coherence between activities and contingencies for changes in project direction and priorities related to the humanitarian context.Work with County Health Department (CHD),Community Health Committees (CHCs) and Community Health Workers to render quality healthcare and preventive services in the Merlin supported PHC facilities and catchment communityEnsure adequate supply of essential drugs, diagnostics and other consumables to the PHCUs and the HHPsEnsure regular supportive supervision of health activities at the PHCUs; Emphasis includes correct diagnosis and case management according to MOH protocols. Identify training needs and develop training modules in consultation with the Senior Health CoordinatorEnsure that the staffs are trained on the job regularly and their skills are improved appropriatelyIn collaboration with the Merlin PHC Nurse, ensure that the TBA/TM network and referral is fully functionalConduct and supervise training activities of CHVs/HHPs, clinic staff, TBAs/TMs, Community Health Committees (CHCs), Community Health Workers in coordination with PHC NurseConduct routine and mobile integrated outreach and health promotion activitiesConducting/organizing Training of Trainers on targeted disease control approach including follow up after trainingRepresent Merlin, collaborate and coordinate with county health department and other partners at county level for project activitiesParticipate in drawing up plans, and contribute to proposals and budgets for new projects/extensions of projects in conjunction with the relevant colleaguesProactively contribute to programme development and strategySupport quality referral system from Merlin supported PHC facilities to secondary care facilitiesEnsure rational use and management of drugs, medical supplies and equipment and adherence to treatment protocols are maintained in all PHC facilitiesSupport CHD in planning for joint PHC supportive supervisory visits schedules for continued monitoring and evaluation of the programmeEnsure that Expanded Program on Immunization is efficiently managed at each PHC level Assist in the planning and implementation of mass immunisation campaigns in the respective community where necessary.Ensure that HIV&AIDS, Reproductive health and Nutrition crosscutting activities are appropriately integrated in the PHC facilities and ensure accurate communication with the Merlin coordinators concernedPerform any other duty as may be assigned by the Senior Health Co-ordinator and Project CoordinatorProvide technical support to the PHCU and PHCC staffs including participation in evaluation and impact analysis of current projectsQuality control of medical logistics with logisticians on the projectResponsible for timely preparation and approval of all medical supply requests for the health facilities and HHPCo-ordination and support of medical staff membersEnsure the use of established reporting framework for data collection, analysis and report to partners including GOSS MOH and other agencies Collecting and collating monthly and periodic activity reports for the projectConstant assessment of the medical needs of the community and guiding of activities to respond to their needsPrepare monthly medical activity reports including data analysis, for inclusion in the monthly situation reportTogether with the Senior Health Coordinator, responsible for encouraging community participation in health activities, to ensure the long term ownership and effectiveness of the programmeMonitor the quality of the service delivery at PHCU and community level Monitor drug utilization and ordering of drugs and ensure their rational use during consultations and that the utilization of drugs correlates to epidemiological reports. Participate in monitoring of health and humanitarian situation in the project area and in developing appropriate EP & R in collaboration with the Senior Health Coordinator and Project coordinator. Support the Data Officer in accurate data collection, disease surveillance and analysis from all peripheral project sites on a monthly basis and in accordance to the MoH requirementsEnsure HIS is maintained in all PHCUs and capacity building in this area is implementedEnsure routine and timely collection of surveillance data to allow for timely warning of potential outbreaks of disease to local and national MoHCollaborate with Merlin Senior Health Coordinator and counterpart staff for data collection, analysis and report writing on a monthly and Quarterly basisEnsure use of established reporting frames for data collection, analysis and report for the Ministry of Health, Donors and other partnersEnsure all stakeholders receive accurate and timely morbidity statisticsHealth professional with strong Public health experience background (Registered nurse/midwife, Clinical Officer or other health professional with experience in implementation of community based primary health care and health education programs) Experience in setting up and implementing primary health care programsExperience in conduction of basic surveysExcellent management and professional skills to enable the motivation, encouragement and participation of national health team membersAbility and flexibility to understand the cultural and political environment and to work well with local health representatives.Good interpersonal capacities, organization skills and ability to work with a team while developing and implementing programs.Ability to assess evolving health needs quickly and calmly under pressure as required.Excellent communication skills, with good spoken and written English Good computer skills to allow reporting, data entry and analysis and representation (Microsoft word, excel, PowerPoint). Field experience with NGOs in developing countries-An added advantage. Sensitivity to the cultural & political environment, and ability to learn about these in the context of South Sudan Ability to work and live under stressful circumstancesSouthern Sudanese are strongly encouraged to applyClosing date for receipt of application will be 10th March 2011.

Applications should be sent to hr.officer@merlin-southsudan.org

Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be short-listed on a regular basis.

The Merlin South Sudan Programme is an equal opportunities employer and will not discriminate on the basis of tribe, gender, race, creed, religion, pregnancy and colour.

For more jobs in Kenya, visit http://www.kenyan-jobs.com/ today.

Position: Field Site Operations Manager

Functionally Responsible To: Project Coordinater

Technically Responsible To: HR Manager, Logco, and FCD

Working With: Merlin field team, Finance assistant, HR and Admin assistant, Logistics team

Location: Project Field sites in Lodwar and Kisii

Duration: 12 Months

Overall Objective of the Position

To directly support the PC by overseeing the HR, Administrative, Financial and Logistics functions and ensure that program support is implemented correctly to achieve efficiency in the programs.To ensure the smooth running of logistics, human resources, administrative and finance procedures of the Merlin Field OfficesTo promote Merlin’s objectives and respect the Merlin code of conductTo respect Merlin’s internal procedure and Kenyan laws in carrying out this position responsibilities.To maintain good inter-team communication and engender positive team dynamics.
Main Duties of the Logistics and Administrative Assistance

Administration and Human resources

Responsible for the overall running of the office and ensure that systems are clear and in place for the benefit of the whole team.Ensure that contract records, personal files of all staff in the zone are maintained and updatedEnsure that these records are complete and coordinated with Nairobi Office and regular reports to the HR Manager are sent timely as per Merlin HR manual.Ensure all travel arrangements and flight booking s for Merlin staff are done on time and reconfirmation doneEnsure that a proper filling system is maintained both electronically and in hard copyManage office administrative expenditures and ensure that office consumables are regularly monitored and replenished.Manage daily and periodically expenditures and utilities payments in close liaison with the PC and FCDEnsure that the office has adequate security in place at all timesEnsure the orders are placed in a timely manner (no stock out) and with the correct approvals.Ensure that stock records are kept for the zone and that asset management and regular inventory are properly implemented according to Merlin policies and procedures.
To organize for all local purchase requests according to Merlin’s procurement proceduresTo ensure that the appropriate documentation is prepared for any item being transferred or delivered to other sites.To ensure that the appropriate documentation is forwarded to Merlin Nairobi for all items receivedTo endure that reports are produced and forwarded timely and correctly to the Logco as per Merlin Reporting Policy.Work in strict collaboration with the PC on project budget proposals and monitoring from the support side.Oversee and supervise the Finance staff, acting as direct liaison with the CFDMonitoring and provide analysis of the Budget to Actual (BVA) for the PC and Country Finance Director.Keep up-to date financial records and transactions and report to the PC and CFD.Ensure that the cash book is kept up to date all times with records of all expenditure and verify the same with regular cash counts.Keep the receipts clearly labeled.Ensure that all data is input on the computerized cashbooks ensuring the correct account codes are used.Oversee the reparation of receipts, cash counts and accounts statements for review by the PC and CFDEnsure the up keeping of both the manual and computerized Accounts Books up dateResponsible for all cash transfer arriving from Nairobi, the accounts transactions and withdrawals are correctly recorded into the cash box.Ensure that the cash box is kept in a discrete and safe place at all times.Ensure that the cash balances are adequate. In collaboration with the PC, prepare monthly forecasts and submit to Nairobi finance on time.Provide the finance and Administration manager (Nairobi office) with complete and verified accounts at each month end in computerized form and with original receipts and cash countsBachelor degree or diploma in accountancy, business administration or other relevant SubjectsPrevious finance and management experience within international humanitarianOrganization is requiredProven organization skillsApplicable financial skillsSupportive personnel management style and ability to work in a teamGood spoken and written EnglishPrevious experience managing store and logistics functionGood computer skills (Word, Excel).Previous experience managing staffEffective communicator.
Previous experience working for an NGOApplications should be sent to the address below on or before 09.03.2011

Merlin Kenya / Somalia Programme
P.O. Box 3350 – 00200, Nairobi

Or via e- mail to: recruitment@merlin-eastafrica.org

For more jobs in Kenya, visit http://www.kenyan-jobs.com/ today.

POSITION: Project Health Coordinator and Team Leader Rx and Care HIV/AIDS project.

PROGRAMMES: Merlin is an international organization whose overall objective is provide sustainable and lasting health solutions to needy communities as well as to respond quickly, effectively and efficiently health emergencies worldwide. Currently Merlin runs community IECBCC Malaria programs under the MIP/MCP- USAID, Global Fund and AED sponsorship, a five year HIV/AIDS/TB project underha consortium with Care Kenya, and several other smaller projects in the region.

RESPONSIBLE TO: Programme Coordinator (PC)

Main duties:
* Coordinate Merlin health Care Projects in Nyanza with aim of achieving the set project and organizational objectives.
* To the offer over all technical guidance to HIV/AIDS treatment and care services to the HIV/AIDS project.
* Planning and implementation of HIV/AIDS/TB treatment and care activities at MOMS and MOPHS facilities with close partnership with the Ministries staff and the consortium partners,
* Put in place mechanisms for promotion of adherence and reduce default and work closely with the TL Community support services
* Link up with Prevention and community Linkage technical lead to enhance appropriate links between PMTCT, HIV/AIDS/STIs/TB and FP/RH clinical services with other health and non-health activities
* Co-ordinate mentorship of facility staff of ensure adequacy of knowledge and technical skill in HIV/AIDS treatment and care , Malaria case management and other clinical interventions for efficient and effective services.
* Oversee and conduct training, mentorship and supportive supervision of health care workers in the project districts
* Participate in quality assurance/quality improvement of the comprehensive HIV/AIDS/TB services and other health care interventions.
* Provide on-going supervision of HIV/AIDS/TB treatment and care Services,
* To supervise and offer technical guidance to program clinical team, [FOs and COs]
* Oversee the preparation and implementation of work plans for HIV/AIDS/TB treatment and care, Malaria and HTC as guided by the project activity line up and national guidelines.
* Link with the community services team lead to assure effective client follow up and referral system.
* Assist in the preparation of project budgets, monthly, quarterly and/or annual reports
* Assist in program monitoring and evaluation.
* Liaise with the Ministries of Health staff to ensure full integration of HIV/AIDS services to all other service outlets ,
* Coordinate all health project activities in close association with the Project coordinator.
* Monitor and evaluate health activities in project areas in collaboration with the Programme Coordinator, local health authorities and other project staff and adapt interventions as necessary.
* Prepare project monthly, quarterly, mid-term and final reports for submission to Merlin head office as well as donors on a timely manner.
* Assist the Programme Coordinator, Country Health Director and the Country Director in designing new programmes including undertaking assessments, proposal and log-frame writing, and budget preparation.

Qualification and experience:
* Minimum qualification is a medical doctor,( MBchB)
* Must have over 5 years experience in experience in successful implementation of health programs, including planning, designing, supervising, and evaluating healthcare programs
* Management, training or clinical background in the area of reproductive health, Maternal and child health, malaria and HIV/AIDS
* Excellent knowledge of and experience in health systems strengthening and in quality of care and quality improvement principles and practices in health care programs
* Demonstrated excellent knowledge and experience in HIV/AIDS, family planning and maternal health
* Excellent leadership and management skills
* Good organizational skills (i.e. multitasking, dealing with pressure, adaptability)
* Ability to communicate effectively (oral & written), instilling trust and confidence
* Team player with demonstrated ability to produce quality results
* Experience in working with multiple partners, donors and Ministries of Health systems and personnel
* Computer literacy, particularly in the use of MS office
* For the HIV/AIDS project programmatically reports to the Project team leader of the project
* Reports to the PC for administrative, policy, program support and project reports.

Personality traits, Skills and Competencies:
* Flexibility and relationship building skills.
* Ability to succesfuly work in a multi-cultral and diverse team
* Excellent communication skills, with good spoken and written English
* Proven problem solving and organisational skills
* Excellent people management and capacity builidng skills to enable the motivation, encouragement, participation and development of team members

* Ability to reflect on from personal and programme performance and act upon lessons learnt.

The position.
* This is a senior position in the ranking of Merlin staff grades.
* Competitive remuneration will be awarded to the qualified candidate.

Appliying for the position.
If you meet the requirements and are interested in this position, please send your application letter, and attach you CVs and testimonials and copies of your certificates and send them to the address stated herein under.

Due to the urgency in filling this position applications will be reviewed as they come in but the advertisement remains open as long as the position is not filled.

The Human resources manager, Kenya-somalia,
E-mail kenya_somalia.hr.manager@merlin-eastafrica.org
and a copy to

The Nyanza Project Coordinator,
E-Mail kenya.nyanza.pc@merlin-eastafrica.org

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Job Description

Position: Project Coordinator

Organisation: Merlin - UK

Program: All Merlin Programmes in Turkana District of Rift Valley Province, Kenya.

Responsible To: Country Director

Responsible For: Health Coordinator and National team

Location: Wajir but with frequent travelling to project sites in the Province and to and from Nairobi as required

Start Date: ASAP

Duration: 12 months

Deadline: 19 December 2010

Job type: Contract

Salary: $30.000 - $40.000

Salary: £25,170 - £25,920 per annum (dependant on relevant experience), inclusive of annual Cost of Living Allowance

Benefits: Insurance cover, accommodation, and annual leave entitlement of 24 days per annum rising to 30 days at the completion of 12 months of continuous employment with Merlin.

Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be shortlisted on a regular basis and we may offer this post before the closing date.

Please note that this is an unaccompanied position

Merlin International Profile

Merlin is the only specialist UK charity which responds worldwide with vital health care and medical relief for vulnerable people caught up in natural disasters, conflict, disease and health system collapse. Each year, Merlin helps more than 15 million people in up to 20 countries.

Context and Background

Merlin has been working in Kenya since 1998. Merlin is currently operational in three geographic regions: Lake Victoria, the Western Highlands and the Arid and Semi Arid regions of northern Kenya. In addition to the country office in Nairobi, Merlin maintains offices in Kisii and Kisumu towns in Nyanza province, Lodwar in Turkana district and Wajir town in Wajir province. Since January 2008, Merlin has also been implementing an emergency response project in Nakuru North district in Rift Valley province.

The overall objective of Merlin's work in Kenya is to contribute to a reduction of health inequalities and to a reversal in the current downward trend in health related indicators. Merlin does this by responding to emergency needs as well as continuing to build on lasting working relationships with communities and local partners; supporting the strengthening of the Kenyan health system; approaching health problems with innovative interventions; developing answers to key practical questions through operational research; and using the lessons learned at local levels to feed into national-level programming and planning.

Main purpose of the role

The main purpose of the role is to provide programme support, development and implementation. Ensure relevant Merlin procedures and best practice are followed in relation to logistics, security, and human resource management.

Overall Objectives (scope)

The Programme Coordinator (PC) is responsible for overall management of all Merlin personnel, programmes and support functions in Turkana district, Rift Valley Province. Merlin is working closely in partnership with the Ministry of Health and communities to implement health and nutrition assistance to pastoralist and marginalised populations in Turkana district.

Activities currently running include nutrition assistance through a Community Therapeutic Care (CTC) approach, support for the provision of Primary Health Care, capacity building of local partners, and HIV/AIDS activities.

Responsibilities

Management/programme development

Overall responsibility for effective and efficient management of all Merlin programmes in Turkana district ensuring that they meet their intended objectives, consistent with the project management cycle and in accordance with Merlin principles, policies and procedures.Ensure programme activities are successfully implemented in accordance with the programme docuemnts including proposals and project log-frames as well as the terms and conditions of the contract with partner agencies (including donors).Ensure monitoring systems are developed and are in place and that project reviews and evaluations are carried out as planned with the appropriate participation of stakeholders and partners at all stages.Employ participatory approaches for the development of links with community groups to raise awareness, increase knowledge and change attitudes and practices towards health issues.Assist the Project Health Coordinator in the process of work plan development, implementation and monitoring; field research/assessment, analysis, documentation, reporting and dissemination.Ensure all relevant authorities are included in the planning, implementation and monitoring of the programmes.Develop and maintain good working relationships with provincial and district MOH, communities and their leaders as well as other stakehoder organisations.Develop effective coordination mechanisms between the programmes and with other potential or active partners in the field.Ensure project narrative and financial reports are completed and submitted on timely manner in accordance with the requirements of Merlin and the donor/s.Prepare accurate and timely project proposals.Be responsible for leading the process of undertaking civil socciety mapping exercise and identify potential local partners for Merlin in the district.In consultation with the Country Health Director, Monitoring and Evaluation Coordinator, and the Country Director, establish and maintain effective internal and beneficiary accountability mechamisms and systems in the district.Logistics, finance and administration
Ensure Merlin HR, administrative, financial and logistical systems/procedures are in place in accordnace Merlin policies and procedures, maintained and adhered to so that all support functions are carried out effectively and efficiently.Be responsible for overall financial manegemnt of the field office including ensuring accurate budget coding and allocation.Review monthly financial accounts, forecast projections, and submit monthly financial reports and documents to Nairobi office on a timely manner.Ensure that all expenditures are within the agreed and approved budget and conduct monthly expenditure against budget monitoring and consult with finance department in case of any issues.Ensure Merlin complies with all legal and bureaucratic requirements in the province of operation.Ensure regular communications are maintained between the the field office/programmes and the Nairobi Office.Ensure that monthly logistics reports are compiled and reviewed and submitted to Nairobi ofice in a timely manner.Responsible for ensuring that inventory and asset lists are accurate, up-to-date and maintained.Ensure that Merlin procurement procedures are followed and that authorisation levels are respected.Ensure that Merlin transport policies and procedures are adehered to.Ensure that all Merlin contractual matters including contracts of office and team accommodation permises as well as hired vehicles are up-date and well maintained.Overall direct management and development of Merlin support function staff in Turkana district.Ensure that all Merlin staff contracts and job descriptions are up-to-date at all times and personnel files are maintained properly.In conjunction with the Project Health Coordinator, manage, supervise and support the work of the programme teams.In consultation and coordination with the Country Director and HR Manager and in accordance with Merlin Kenya HR policies, procedures and manual; be responsible for national staff selection, recruitment and disciplinary processes including dismissal in the provinceEnsure that timely staff appraisals are conducted for all Merlin staff in Turkana as per Merlin standard requirements and procedures.Ensure all new team members are adequately briefed on arrival in the field, clearance procedures are followed for departing staff members, and that staff members are debriefed at the end of their employment.In consultation with the Project Health Coordinator, Country Health Director, the Country Director and HR Manager, develop TORs, identify external consultants and facilitate and monitor their field work (i.e. surveys).Maintain good inter-team communications and develop and maintain positive team dynamics.Ensure that Merlin's national staff policies and procedures are understood and correctly followed.Support team members professionally and monitor and support stress management.Be responsible for security and safety of Merlin staff and resources in the district in line with Merlin Kenya security and safety policy. Develop and update district specific security management plan in consultation with the Regional Logistics Coordinator and the Country Director.Record and report any security incidents to the Nairobi Country Office.Be the focal point for representing Merlin in Turkana with district level government authorities, Ministry of Health, donors, NGOs, networks and other stakeholders.Ensure all relevant parties are kept informed of Merlin activities as appropriate (e.g. donors, MoH, etc.).Represent Merlin at all relevant meetings and forums at provincial and district levels regarding matters related to Merlin programmes in Turkana district.In consultation with and guidance from the Country Director, act as the contact person with the press and media in the district.Contribute towards the dissemination of lessons learnt and best practice through publications (general, health sector, academic) and presentations at conferences, in consultation with the Country Director, Country Health Director, and the London Headquarters Staff.To respect all Merlin organisational and country specific policies, procedures and regulations and ensure that they also adhered to by all Merlin staff in the district.Carry out any other responsibilities as requested by the Country Director.Person Specification

Essential

Qualifications, experience and competences

Extensive experience of international programme management including project proposal and logical-framework development,A university level qualification in public health, development, social sciences or other relevant areaMedical BackgroundGood understanding of humanitarian and development issuesExperience in the development and implementation of project monitoring and evaluation systemsDemonstrated experience in financial management, budget preparation, organisational and planning skillsHuman resources management and capacity building skillsStrong leadership skillsKnowledge and experience of logistics and internal control systems.Proven problem solving and organisational skills and Strong analytical and research skillsExperience of liaison with MoH, local authorities, NGOs, other agencies and donorsAbility to live and work in remote insecure areasStrong communication skills, with excellent written and spoken EnglishConfident and proficient in the use of MS OfficeExperience of establishing strong working relationships with colleagues from different functions and culturesExperience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast paced environment with tight deadlinesExperience of proactively identifying and addressing issuesAn understanding of and commitment to Merlin's mission and valuesDesirable

Qualifications, experience and competences

Post graduate qualification in development or health related field (e.g. public/community health).Good understanding of public health, primary health care and nutritionExperience of programme development in a public health contextExperience in the processes and techniques involved in developing and using appropriate IEC/BCC resources and materials.Previous work experience in Kenya and knowledge of the Kenya context is an advantage.To apply for this position

Please download an application form from our website http://www.merlin.org.uk/

Completed form should be emailed to applications@merlin-uk.org stating in the subject field the job title, country and reference number (if any).

Data Protection

Please note, on submitting your application, you are agreeing to Merlin holding and using the information that you have given for the purposes of recruitment and employment should an offer be made. In order to process your job application, it may be necessary for your application to be sent to the Country Director (in the country you are applying for) for consideration. If you do not agree with this, please state so when applying.

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/

Position: Nurse in Charge-Paedriatric Ward and Nutrition Unit

Line Manager: Hospital Matron

Location: Boma Hospital, Pibor County-South Sudan

Start Date: ASAP

Duration: 1 year (possible extension)

Salary: As per Merlin South Sudan salary scale but dependent on relevant experience. Plus a benefits package including accommodation, food, 3 return flights per annum.

Context

Merlin has been working in Southern Sudan since 1998 and has had a continuous presence in the country since 2004. The goal of Merlin projects in South Sudan is to address the humanitarian health needs through supporting essential primary and referral level health care interventions, increasing capacity of local health structures to deliver effective and quality health care services.

Responsibilities

Overall responsibilities

The Nurse in Charge of Ward will be fully based in Boma Hospital, Pibor County and will have overall responsibility for patient care in the Paediatric and Medical Wards as well as taking part in the supplementary feeding activities. They will also be responsible for training and capacity building of the staff working in the ward.

The Nurse in Charge of Ward is supervised by the Hospital Matron and works closely with Clinical Officers and Medical Officers in the delivery of curative services to patients visiting outpatient department and those admitted to hospital.

Responsibilities of Nurse in Charge of Ward

Supervise and monitors nursing care of patients in the Paediatric ward and Nutrition Unit.Supervise Community Health Workers (CHW) in the management of patients under their care.Provide on job training, mentoring and capacity building of all staff in the wardSupervise activities of nurses working in her/his wardTogether with CHW responsible for submitting requests for medicines and medical supplies to hospital pharmacyParticipate in the supplementary feeding program for both inpatients and out patientsTogether with Nutrition assistant ensure care of children admitted on TFC and OTP.In collaboration with PHC nurse/nutrition assistant monitor screening of all under 5s attending the hospital Together with medical assistant responsible for ensuring appropriate patient feedingEnsure that patients receive medicines prescribed by doctors and Clinical OfficersIn collaboration with the team participate in Outreach activitiesConduct regular meetings of ward technical and non technical personnelOrganize and participates in in-service training of staff in her/his wardConduct regular appraisals of staff under their managementAssist in theatre and out patients department when the need arises.To carry-out any other duties and/or responsibilities assigned by his immediate supervisorProduce weekly and monthly reports in a timely and thorough mannerParticipate in the shift system of emergency call outs and radio monitoringOversee shift handover reports of good qualityTo carry-out any other duties and/or responsibilities assigned by his/her immediate supervisorTo be flexible as required.To be accountable, give feedback and appropriate information regarding the requested or ongoing tasks to the person or department, for the duties and performances he/she is carrying out for them. Registered nurse with at least 2 years working experience in a busy hospital preferably in paediatric ward and or Nutrition Unit.Experience in ward management and staff supervisionTraining/Certificate in IMCIGood communication and organizational skills Capable for taking responsibility for nursing careTraining and capacity building experienceFluent written and spoken English languageWorking experience in insecure setting will be an added advantageComputer literacyApplications should be e-mailed to hr.officer@merlin-southsudan.org or hand delivered at Merlin SS Country office located at Block 3K South Plot No.461, Tomping, Juba - Southern Sudan. Closing date for receipt of application will be 9th December 2010.

Only short-listed applicants will be contacted. Due to the urgency of this position Merlin will short list continually and may interview and offer the position prior to the closing date.

Merlin South Sudan is an equal opportunities employer, and will not discriminate on the basis of tribe, gender, race, creed, religion, pregnancy and color.

For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/

JOB TITLE: Procurement Officer
DEPARTMENT: Logistics
PROGRAMME AREA: Nairobi Office

FINAL RESPONSIBLE:Logistics Coordinator
DIRECT SUPERVISOR: Logistics Coordinator
RELATIONSHIPS INTERNALLY Logistics staff (Nairobi and field), Finance & Administration

RELATIONSHIPS EXTERNALLY Suppliers, transporters, clearance/forwarding agencies, UN/Ngo’s

CONTEXT
Merlin is a British humanitarian Non Governmental Organization providing health care to populations in crises. Merlin exists to provide an immediate and effective response to medical emergencies throughout the world. The goal of the Nairobi Office is to provide regional support to Merlin projects in terms of logistics, procurement, security and emergency response in both Kenya and Somalia.

RESPONSIBILITIES
* Must have an overview of Merlin logistics operations and assure smooth and on time execution of programme delivery of goods and services in close collaboration with the Logistics Manager
* Implement and maintain Merlin standard practices and procurement procedures.
* In charge of the procurement activities of the Nairobi Office.
* Apply MERLIN Procurement Policy
* To ensure that all purchased goods are of Merlin standard and fit for the purpose.
* Establish and maintain a good professional working relationship with suppliers.
* To identify and maintain an accurate and up-to-date supplier information database for regularly purchased items, and keep informed of local market conditions.
* Can and must require at any stage direct support from the Logistics Manager and / or Logistics Coordinator for making sure the different procurement tasks and operations are managed and achieved in a proper way and on time.
* Is the direct backup of the Logistics Manager when this one is on leave or out of the office.
* To keep up to date Nairobi Order Tracking Sheet and disseminate it weekly to relevant field offices
* To ensure all documents are authorized as per Documents and Authorization sheet requirements and procedures followed

TASKS

Procurement
* Prepares the cash forecast for all office purchase activities and compiles the final cash forecast and presents it to the Logistics Co-ordinator.
* In charge of checking the items (standardized items as much as possible, quantities, quality and relevance).
* Gives the feed back to the field when changes are done to the SR.
* Inputs the SR into the Nairobi Office Merlin logistics system and communicate it to the Logistics Manager
* Insure that correct Reference Number, Budget and Account Code, Amount, and authorization signatures are on each received and accepted SR.
* Prepares bi-weekly the order status sheet and communicates this to the field sites.
* Regular and on time update of the Merlin procurement logistics systems.
* Makes sure the purchasing files are complete and present all the mandatory documents as per Merlin’s standards and procurement policy.
* Prepares and processes the different purchase documents (Supplier Quotation, CBA, Purchase order, Stock Transfer etc.) with the support of the Logistics Manager when required.
* Proposes to the Logistics Coordinator, in close collaboration with the Logistics Manager, new suppliers, new products, alternative products etc…
* Has the authority to verify and sign the Supplier Quotations.
* Final decision on the supplier and validation of the CBA before sending to the supplier must be granted by the Logistics Coordinator and procurement committee as per the Documentation and Authorization Levels.
* All PO must be authorized by the CD.
* Checks the delivery notes against the PO for the quality and quantity control.
* Inputs the reception into the system.
* Maintain and update price and supplier databases.
* Checks the supplier’s invoice against the PO for the price and against the delivery note for the quantity and quality and transfers the invoice checked to the Logistics Co-ordinator with all the PO file for final checking and signature for payment.
* Passes all invoices (and support file) to Finance twice a week.

ASSETS / STOCKS
* To communicate to the Logs Manager on any purchases of the assets or other inventory goods in order to update the register
* Support the Logistics Manager to ensure that all Merlin assets/stock are kept in a secure manner and assets list kept updated when required.
* To understand storage principles and methodologies to ensure that all assets are stored under maximum conditions for safety of stocks and warehouse staff, ease and safety of access, and for easy stock management/monitoring.
* To communicate all purchases done with the delivery date and actual deliveries done in order that Logs Officer can inform relevant staff on the items received,

Communication
* Establish and ensure effective working relationship with all other staff
* Ensure effective working relationship with counterparts, technical and service department’s at regional and HQ levels.

Various
* Can be sent to the field for specific support or supervision on specific logistics activities.
* Briefs the new logistical on Merlin purchasing systems & procedures and makes sure they are followed.
* This job description can change according to the needs of the programs.
* To undertake any other duties as assigned by Regional Log Co

Recruitment and qualification skills required

Profile:
Merlin is seeking for an experienced procurement officer with an additional wide range of experience in the field of humanitarian work & emergencies, with a good sound knowledge in procurement/logistics related skills like market surveys, procurement of supplies/works and services, team support, dispatching/receiving of the items with an ability to manage multitasks and independently manage procurement systems and databases.

ESSENTIAL

Education:
* Minimum of a degree in Business Administration, and a Diploma in procurement/supply-chain-management.
* Or KCSE minimum Grade C with Higher Diploma in Procurement / Logistics – CIPS

Experience:
* Minimum of four (4) years of progressively responsible procurement related administrative experience at the national or international level.
* Advanced skills in the usage of computers and office software packages (MS Word, Excel, etc),
* Advance knowledge of automated procurement systems
* Experience in handling of web based management systems.

Skills and Competencies:
* Analytical and problem solving skills
* Management of Quality Control Process
* Strong negotiation skills
* Ability to bring sound decisions
* Good planning, prioritizing and organizational skills
* Good networking and interpersonal skills
* Ability to work as part of a team in culturally diverse professional staff
* Ability to work under tight deadlines and pressure
* Excellent communication and reporting Skills

Language Requirements:
* Fluency in English and Swahili (oral and written)

DESIRABLE
* Experience with an NGO is an advantage
* Experience in procurement of medical supplies and construction materials is an advantage

Interested candidates should send their letter of application and detailed CV to the address below by 30th November 2010. Due to the urgency of these positions, applications will be considered as they come and the vacancies may be filled before the stated deadline.

Merlin, Kenya Programme
PO Box 3350-00200, Nairobi

Email addresses: recruitment@merlin-eastafrica.org

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POSITION: Logistics Assistant
RESPONSIBLE TO: Logistics Officer
RELATIONSHIPS INTERNALLY: Logistics staff (Nairobi and field), finance & administration
RELATIONSHIPS Externally Transporters, suppliers, clearance/forwarding agencies

DIRECT SUPERVISOR: Logistics Officer
FINAL RESPONSIBLE: Logistics Coordinator
LOCATION: Nairobi
START DATE: 1st December 2011

DURATION: 12 months initial with possible extension

CONTEXT
Merlin is a British humanitarian Non Governmental Organization providing health care to populations in crises. Merlin exists to provide an immediate and effective response to medical emergencies throughout the world. The goal of the Nairobi Regional Office is to provide regional support to Merlin projects in terms of logistics, procurement, security and emergency response.

RESPONSIBILITIES
* To support the stores, transport and logistics functions of the Nairobi office consistent with the Kenya / Somalia programme objectives.

TASKS
Vehicle Follow up:
* To maintain accurate control, recording and monitoring at all times of Nairobi office drivers and vehicle logbooks and provide monthly vehicle reports to the Logistics officer.
* Presents the administrative check for all the fuel vouchers and present them for final approval to the Logistics Officer.
* Supervises and ensures correct vehicle usage procedures by the regional office drivers as per ‘driver’s rules and regulations’.
* Plan and organize the day to day regional office transport requirements.
* Organize the timely and efficient reception to and dispatch of staff from the office and vice-versa.
* Ensure that vehicle service intervals are closely monitored and that the service is carried out in a satisfactory manner.
* Act as a driver if required and requested to do so by the Logistics Officer

Assets/ Stocks (Transit):
* Recording assets, assigning the assets numbers and updating the list to reflect current purchases and preparing asset transfer documents.
* Preparing asset transfer documents and ensuring that the assets are in good working condition and present the form to the Regional log officer for final validation before the transfer is organized.
* Carrying out periodical stock taking of all the items in transit store and be the Key Holder of the transit store.
* Ensuring cleanliness, hygiene, safety and storage system in place is up to the required standards.
* Any other duty as may be required by the Logistics officer

Expedition/Freight transport:
* In charge of the picking/packing of cargo and providing details to the Logistics Officer for preparing packing lists and finalizing of shipping documents.
* In charge of reception of new items in the transit stores.
* Assisting with preparing relevant documentations as required for Merlin for all items received and dispatched (Packing Lists, shipping documents, asset transfers documents)

Logistics Administration:
* Applying an administrative check on all invoices related to logistics activities (making sure they carry the PO reference number that matches with the deliveries and PO content etc…) before presenting it to the Logistics officer for final validation before the invoice is passed to Finances.
* Photocopying of purchase files before presenting invoices to finance
* Maintaining the logistics office paper filing system and ensuring all documents are correctly filed

Communication:
* Establish and ensure effective working relationship with all other staff
* Ensure effective working relationship with counterparts, technical and service departments at regional level.
* Answer the radio and ensure all calls are logged

Various:
* Can be sent to the field for specific support or supervision on specific logistics activities.

Qualifications
Essential
* KCSE minimum level of education
* Basic computer skills (Word, Excel)
* Effective communicator
* Clean driving license
* Physically fit

Highly desirable
* Previous experience working for an NGO
* Diploma in Procurement / Purchasing – CIPS

Interested candidates should send their letter of application and detailed CV to the address below by 30th November 2010. Due to the urgency of these positions, applications will be considered as they come and the vacancies may be filled before the stated deadline.

Merlin, Kenya Programme
PO Box 3350-00200, Nairobi
Email adresses: recruitment@merlin-eastafrica.org

To Receive daily jobs In Kenya in your inbox,please subscribe here below. This entry was posted on Wednesday, November 24th, 2010 at 8:18 AM and is filed under PROCUREMENT AND LOGISTICS. You can follow any responses to this entry through the RSS 2.0 feed. Responses are currently closed, but you can trackback from your own site.

Job Description

Position: Operations Manager

Responsible To: Project Coordinator

Working With: Programme Management Team; Country Management Team

Location: Kenya – Kisii and Lodwar

Start Date: ASAP

Duration: 12 months – renewal pending funding

Only short-listed applicants will be contacted.

Due to the urgency of recruitment for this position, applications will be short listed on a regular basis and we may offer this post before the closing date.

Please note this is an unaccompanied position

Merlin International Profile

Merlin specializes in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries.

Context and Background

Merlin has been operational in Kenya since 1998 and maintains a regional office in Nairobi, which directly manages the Kenya and Somalia country programmes. Merlin provides health and nutrition assistance to the drought affected population in Turkana district of Northern Kenya in collaboration with other agencies and the MoH.

Other operations in Kenya include Malaria, HIV/AIDS and TB control projects in Kisii, Gucha and Nyamira districts of Nyanza province, HIV/TB behavior change interventions and research work amongst the vulnerable communities of Lake Victoria region and HIV/AIDS and TB interventions in Turkana District.

Merlin started emergency interventions in Kisii, Kisumu and Nakuru assisting populations that had been displaced as a result of the post-election violence.

Having been operational in Somalia since 2004, we recently started implementing a health and nutrition Programme in Galgadud region. Merlin is also currently supporting three health Programmes in Puntland state of Somalia and provides technical coordination and capacity strengthening for the GFATM malaria Programme for all of Somalia.

Merlin has joined the Gedo Health Consortium, a primary health care Programme, and has been nominated as the lead agency for the Somalia Interagency Health Cluster. Merlin will start soon a nutrition and primary health care project in Awdal, Somaliland and is hoping to expand in South and central with a primary health care project.

Main purpose of the role

The Operations Coordinator position is a senior national staff position within Merlin Kenya structure and is a member of the Project Management Team (PMT).

The overall objective of the position is to assist and support the Country Director in the management and coordination of Kenya Merlin projects, strengthening the quality and level of operational support provided to all field project sites and ensuring that Merlin organizational and country specific strategies, plans, policies, and procedures are effectively implemented in all locations in collaboration with the relevant department in a timely manner.

Overall Objectives (scope)

Objectives include:

to contribute to project strategy & annual planning with the PC and teamsto support the PC, where delegated, in security management of teams with the LogCoto ensure that Merlin is able to deliver quality health programmes, supporting Merlin field teams in this, through coordination, advice, information sharing & analysisto assist the PC and the PHC in the development, review, implementation and monitoring of a remote management and support strategy for the Somalia programmeto manage and support the PCs and ensure that financial, logistics and HR systems and procedures are in place and followed, liaising with relevant PMT membersto maintain regular communications with PCs and report back to the PMT the points of discussion and follow-upto support timely and appropriate linkage between Merlin, the MoH, communities and community groups as well as other INGOs in project areas in coordination with the PCs, and PHCResponsibilities

Operational Management

Line-manage the Kenya Project Coordinators to ensure that project design, quality and outreach is consistent with the needs and objectives of Merlin to respond to these and with the Country Strategies and Annual PlansEnsure that appropriate Merlin management, administration, personnel, logistics, finance, and communication systems are in place and being followedMaintain a strong working relationship with the Programme Director, Project Health Coordinator (CHC), Logistics Coordinator, Finance Director, Human Resources and Administration Manager in order to achieve the above in both project implementation, preparation, review and reporting.Ensure regular communications are maintained between the field sites and Merlin NairobiResponsible for effective and efficient management of the field projects consistent with the project management cycle.Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, CD and CHC, local stakeholders and project partners Monitor the evolving humanitarian situation in the project region and consider strategic and immediate responses together with the CD and CHCEnsure adherence to timelines for all relevant proposals and reports, ensuring their quality as well as timely production and submission to the CD in accordance with Merlin and donor contractual agreementsRegular travel to all project sites, according to accessibility / security.Assist the CD in organizing and facilitating monthly Senior Management Team (SMT) meetings as well as quarterly Country Management Team (CMT) meetings and follow-up and report on the implementation and achievements of agreed action points. Participate as a member of the Country Management Team Assist PCs develop and update project security plans on a regular basis (or according to change in trend), in collaboration with the Country Director and the LogCoMonitor the political, economic, military and security situation in the project areas and make recommendations for response / adaptation accordingly.Ensure that security incidents are reported in a timely and concise manner from the field and that this information is shared with Merlin HO in collaboration with the. PC, CD and LogCoFacilitate the evacuation of field-based teams if necessary in coordination with the, PC and LogCo (CHC is responsible for medivacs).Attend security meetings organized at the local level and maintain regular contact with other NGO/UN security focal points in coordination with the, PC, LogCo and CD.Ensure all relevant authorities and communities are included in the planning and implementation of projects as appropriateDraw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, medical, financial and logistical staffProactively contribute to programme development and strategy with the PC and PHC, as well as annual plans and their implementation, looking towards innovative approaches and tools for health-system strengthening and emergency response as relevant to population outreachEnsure that projects remain within the remit of their initial design, budget and proposal with the PHC and Finance Compliance ManagerTogether with the PC, PHC and LogCo, ensure the establishment of appropriate systems and plans in project sites to deal with emergencies and provide leadership for staff and volunteers in emergencies Together with the PHC, ensure the establishment of systems and standards for assessment and monitoring/evaluation of programmes against their strategic aims Ensure there is a regular, documented forum / meeting for all key staff including PCs and MedCos to discuss and plan programme objectives and plansLogistics/Finance/Administration
Together with the relevant PMT members, ensure appropriate administrative, financial and logistical Merlin systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently and meet donor compliance requirementsTogether with the Finance Compliance Manager and PCs, monitor project expenditure through the monthly BvAs and other appropriate mechanisms, ensuring analyses and recommendations are shared with the teams and that projects are implemented within their budgets, assisting teams to forecast and plan when and where necessaryTogether with the Finance Manager and PCs, over see budget preparation, setting the parameters and the process, ensuring compliance to Merlin, donor and national requirementsAssist the PCs in optimizing, in conjunction with other team members, the use of human, logistical and financial potential within the project teams.In liaison with the HRM, ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefedWork with the HRM to maintain up-to-date job descriptions for international staff and prepare and maintain job descriptions for any regional and national staff in conjunction with the PCsMaintain good inter and intra-team communications, supporting good team dynamics, and suitable action when problems occur. Together with the HR Manager, and PC ensure that Merlin’s staff policies and procedures are understood and correctly followed by field staff.Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes.Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefedTogether with the PMT ensure capacity development and training of all national personnel, supporting international personnel where relevantSupport PCs in national staff selection, recruitment, disciplinary actions, dismissal procedures and systems, together with HRM. Ensure regular, minuted project team meetingsTo act as Project Coordinator (PC) in his/her absence, as requested.To undertake any other tasks and duties assigned by the PC.Person Specification

Essential

Qualifications, experience and competences

Extensive experience of project management experience in developing , preferably in the health sector including;Project needs assessmentProject proposal development, logical framework, and report and proposal writingPersonnel management Proven experience of security management in conflict zones and willingness to work in an insecure environment.Strong experience in a position with responsibility for preparing procurement plans and organizing procurement systems for works, goods, and services.Proven ability to organise and find innovative solutions to complex problems under difficult conditions.Experience in budget management Experience of donor reporting requirements.Good team player. Good training/capacity building and management skills.Supportive personnel management style Team builder with an ability to train and coach staff Strong communication skills, with excellent written and spoken EnglishConfident and proficient in the use of MS Office Flexible attitude to changing prioritiesAbility to work on own initiativeDiplomatic and an effective communicator at all levelsExperience of establishing strong working relationships with colleagues from different functions and culturesExperience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast paced environment with tight deadlinesExperience of proactively identifying and addressing issues An understanding of and commitment to Merlin’s mission and valuesAn understanding of logistics.Previous experience in health or public health background Interested candidates should send their letter of application and detailed CV to the address below by 30th November 2010.

Due to the urgency of these positions, applications will be considered as they come and the vacancy may be filled before the stated deadline.

Merlin, Kenya Programme
PO Box 3350-00200, Nairobi
Email address: recruitment@merlin-eastafrica.org

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