Request for Expressions of Interest (EOI)
Title: Technical Assistance to South Sudan Custom Service
The South Sudan Custom Service (SSCS) is charged with the responsibility of contributing to security and economic growth by facilitating movement of legitimate trade across South Sudan’s borders and providing an increasing percentage in customs revenue. SSCS aims to improve its institutional capacity through the establishment of legal and operational frameworks, human resource management, infrastructure and resource capacities and by developing and issuing documents related to customs.
SSCS with support from TradeMark East Africa (TMEA) is seeking to engage the services of reputable consultancy firm for the following assignments:
1. Customs Border Operations Consultants (two experts);
2. Customs Human Resource Advisor;
3. Long Term Customs Operations Consultant /Team Leader;
4. Legal Review of Customs Legislation and Subordinate Legislations;
Any queries should be directed to procurement@trademarkea.com.
The closing date for applications is September 24, 2012. Applications should be emailed to procurement@trademarkea.com. All email attachments must be 5MB or less.Only successful applicants will be contacted.

The NGO, University of Washington-Global Assistance Project Kenya (UW-Kenya), in Nairobi, is currently recruiting for the position of an Accounts Assistant for various research studies and training programs taking place in Kenya. The position will be based in Nairobi.
Main Objectives of this position:
The Accounts Assistant will provide accounting and budget support to Principal Investigators, administrators and trainees involved in research and training programs associated with University of Washington and its collaborating institutions in Kenya. This position requires an understanding of grant administration and budget functions of the University of Washington as well as Kenyan institutions.The Accounts Assistant will have frequent communication with the Seattle and Nairobi-based personnel involved in research and training activities. This position reports to the Principal Investigator/Program Director of each program.

Key Responsibilities and Tasks include:

Liaise with the Grants and Contracts Office at University of Washington and collaborating institutions to facilitate management of grant fundsEnsure paychecks are processed on time, as well as preparation and payment of locum salaries and benefitsHandle petty cash, reconcile and submit to the grants office for reimbursementReconcile Field AdvancesPay suppliers and other project vendorsReconcile project votes in the different collaborating institutionsPrepare monthly statements for the different collaborating institutionsMaintain accounting recordsManagement and follow up of project budgetsAny other accounting work that may ariseLiaise with UW-Kenya HR and Finance Manager as neededDesired Qualifications, Skills and Experiences:Education: Bachelor of Commerce Experience: 5 years experience an administrative position and proficiency in the Microsoft Office Suite Excellent verbal and written communication skillsVery strong organizational skillsGood team playerAll applicants should send an application letter stating why your skills and qualifications are suitable for this position and an updated detailed Curriculum vita (CV) including detailed work experience, current remuneration, with current contact information, notice period required to take up appointment and names and contacts of three professional references to jobs-cf@uwkenya.org.In addition, kindly ensure you fill out the form in the following link for your application to be considered: Contract for one year, renewable as per the UW-Kenya’s scheme of service. The successful candidate shall undergo a six month probationary period for the first six months upon initiation of employment.

Closing Date: August 24, 2012 5:00pm

Only shortlisted candidates will be contacted
Foreseen start date: September 1, 2012

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Republic of Kenya

Ministry of Finance

Financial and Legal Sector Technical Assistance Project

Vacancy Notice

The Government of Kenya (GoK) in conjunction with the World Bank and the UK Department for International Development (DFID) jointly the Development Partners, initiated in June 2005, a Financial and Legal Sector Technical Assistance Project (FLSTAP).

The Project aims to create a sound financial system and strengthened legal framework and to enhance judicial capacity that will ensure improved access to quality financial and related legal and judicial services.

These objectives will be achieved through provision of technical expertise and building capacity to implement GoK’s financial sector reform programme as well as supporting implementation of the legal and judicial sector related strategies and activities.

The Project Implementation Unit (PIU) is looking for highly motivated Kenyans for a one year contract to fill the positions of:

1. Legal Sector Specialist

1 Post

The role of the Specialist is to provide technical expertise for the effective implementation of the legal and judicial sector reform components of the FLSTAP.

The Specialist will also offer technical support to the planning of the legal and judicial sector components and activities, and provide on-going guidance during project implementation to achieve the project’s developmental objectives.

Key responsibilities will include:

Working FLSTAP Implementing Agencies to assess project requirements, priorities and implementing the FLSTAP work plan and be responsible for reporting on progress in implementation of the work plan to the Project Steering Committee (PSC) and the World Bank.Ensure close coordination with development partners supporting FLSTAP Implementing Agencies to ensure alignment of support for the legal sector components.Consult with development partners and other stakeholders on legal and judicial reform generally and gather insights to better inform the project.Prepare regular briefings to the Ministry of Finance, Economic Affairs Department on all the required legal reforms in the financial sector.Participate in all the PSC meetings.Support the Procurement Specialist in the efficient and effective procurement and management of Contracts for goods and services provided under the FLSTAP.Review all studies and technical reports to ensure adherence to the terms of reference and quality standards (prior to payment of consultants commissioned by FLSTAP), andAssist the implementing agencies carry out the legal sector reforms in tracking the appropriate indicators for their activities consistent with the Project Results Monitoring Framework.Perform any other duties assigned by the Economic Secretary in the Ministry of Finance and Project Manager.Qualifications, Skills and Experience

Candidates for this position should be highly experienced professionals with a successful track record of providing high level legal sector policy advice and/or support.

In addition, the Specialist will have:

Demonstrated knowledge and experience of legal and judicial reform in Kenya or other developing countries.knowledge and experience in commercial and/or financial lawmore than 10 years of relevant experiencea minimum of a degree in law and relevant professional and postgraduate qualifications
Experience in the public service or in the implementation of donor – funded projects is preferable.Good analytical, organizational, communication and interpersonal skills and able to work in a team2. Assistant Project Accountant

1 Post

Reporting to the Financial Management Specialist, the scope of work of the Assistant Project Accountant will be to assist the Financial Management Specialist (FMS) in handling all financial matters. Be custodian of all financial documents and information.

Tasks to be performed:

Manage the computerised Accounting System under the control of the FMS.Preparation of all payment vouchers in accordance with the Government guidelines and in line with World Bank guidelines issued from time to time.Maintaining the Cash Book and Petty Cash Book for Project Expenses and Receipts. Making payments though issuance of Cheques and Cash.Ensure Petty Cash reimbursement is done on a timely manner.Keeping the Vote Book up-to date through daily posting of expenses and commitments.Preparation of Journal entries for posting into the General Ledger.Preparation of monthly Bank reconciliations.Assist FMS to prepare monthly payroll for staff.Assist FMS to prepare annual Budget and Revised Budget as per the approved work plan.Preparation of Cash Flow forecasts.Assist FMS to prepare annual financial statements and other quarterly financial reports including Financial Monitoring Report.Preparation of supporting documents for withdrawal applications sent to World Bank.Follow up with Ministry of Finance for replenishment of Project Account.Custodian of payment vouchers for the Project.Perform any other duties assigned by the FMS.Qualifications, Skills and Experience:
Have a minimum three (3) years experience in a busy accounting office and demonstrated knowledge of public sector finance.CPA Part 2 with demonstrated knowledge of public sector finance and a minimum five (5) years experience in a busy accounting office may also be considered.Should have a first degree in Finance or Accounting or have CPA (K) qualifications Possess high level of integrity and responsibility.Should have good analytical, organizational skills and communication skills.Should be computer literate and have knowledge of basic software packages and accounting packages (Ms Word, Excel, Quickbooks etc)Two (2) years experience working on a World Bank-funded Project or other donor funded project would be an added advantage.Applications to be sent (curriculum vitae with details of your qualifications, experience, day and evening telephone numbers, email address and names of three referees) so as to reach the undersigned on or before 13th March 2012.

Project Manager,
Project Implementation Unit
Financial and Legal Sector Technical Assistance Project
P.O Box 34542 - 00100
7th Floor, Anniversary Towers, North Tower
Building No.19 Monrovia Street/University Way,
Nairobi, Kenya.

Procurement Specialist, FLSTAP
For: Financial Secretary

The United States Agency for International Development (USAID) seeks to hire an Acquisition & Assistance Specialist in the Regional Acquisition & Assistance Office (RAAO), USAID/East Africa.

The position is open to qualified Kenyan citizens and located in Nairobi.

Basic Function of the Position:

As the principal assistant to a lead Contracting/Agreement Officer with responsibility for East Africa Region programs, the incumbent shall be required to perform independently in a program requiring complicated and sensitive contracting operations.

In this portfolio, most of the acquisition and assistance processes involve complex, multi-million dollar contracts, grants and cooperative agreements, many of which are structured with a prime contractor/grantee having one or more subcontractors/sub-grantees and requiring substantial contract/grant administration.

The Regional A&A Specialist will be required to apply a broad range of highly specialized acquisition and assistance functions.

The Regional A&A Specialist plays a key role in negotiating, administering, and modifying various types of contracts for the acquisition of services, equipment, supplies, materials, and other needs for projects having a strong contracting orientation.

While not a warranted Contracting/Agreement Officer, the incumbent must have developed specialized procurement knowledge by completing at least FAC Level II certification.

It is understood that an individual hired for this position may require training to meet the required qualifications and performance level.

Required Qualifications:

Any application that does not meet the minimum requirements stated below will not be evaluated.

Only short listed applicants will be contacted.

If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

Education: A two-year college diploma (FSN 9), a bachelor's degree (FSN 10), a master's degree (FSN 11) in business administration, political science, international relations, procurement, supply chain management, social science, or a related field, is required. Specialized training in USG acquisition is desirable, but can occur after employment.

Prior Work Experience: Minimum 4 years (FSN 9), 5 years (FSN 10), and 6 years (FSN 11) of progressively responsible, professional experience is required, at least 2, preferably 3, years of which must be in procurement in a professional capacity with USG or similar organization.

Communication Skills: Excellent oral and written English communication skills are required including the ability to draft various procurement-related documents and to develop sound solicitation and instrument documents. Level IV (fluent) in spoken & written English and fluent Kiswahili is required.

Interpersonal Skills: Excellent interpersonal skills to deal effectively with various officials, sometimes with highly divergent points of view. Must be diplomatic and tactful in setting forth ideas, constraints, or courses of action.

For a complete position description visit http://kenya.usaid.gov/employment-opportunities.

Those fulfilling the requirements of the position should submit their application, together with a detailed CV and all relevant attachments to the following address:

Human Resources Office,
USAID/Kenya,
P.O. Box 629, Village Market 00621,
Nairobi, Kenya

Re: Acquisition & Assistance Specialist, RAAO/USAID/East Africa

Application must reach the USAID HR office by December 23, 2011.

Visit www.kenyan-jobs.com for many more jobs in Kenya

Title of Consultancy:Senior Consultant – Development Assistance Database Type of Contract:IC – Individual Contract Duration of the assignment:6 months Duty station: Nairobi – (including security permitting, two weeks a month spent in Mogadishu) Expected places of travel:Somalia Supervisor:Project Manager SIDP Anticipated presence at UNDP premises:Full time Date of Issue:19th September 2011 Closing Date:23rd September 2011

Organizational Context

The Governance Programme of UNDP Somalia currently consists of three pillars: (i) capacity building and institutional development, (ii) democratic governance (constitutional dialogue and elections) and (iii) local governance/ decentralization. The Somali Institutional Development Project (SIDP) focuses on implementing the capacity building and institutional development part pillar of UNDP Somalia’s Governance portfolio. It works with governance institutions in South Central Somalia in Mogadishu, in Puntland and Somaliland to build their capacity so that they can perform their functions more effectively. SIDP’s support is focused on four areas, namely: (a) policy and legislative development; (b) human resource management and development; (c) public administration and financial management; and (d) rehabilitation of infrastructure and provision of essential facilities and equipment. The SIDP project team operates with staff in Nairobi, Hargeisa (Somaliland) and Garowe (Puntland). It has agreements with over 22 public sector institutions across Somaliland, Puntland and South-Central Somalia.

SIDP is currently undergoing a redesign process which will set out a clear vision and deliverables for SIDP for the period from Jan 2012 until the end of the Country Programme document in 2015. It is expected that the project will be redesigned around three pillars, (i) Public Financial Management, Transparency and Accountability; (ii) Development Planning, Aid Coordination and Management and (iii) Public Sector and Administrative Reform.

One of SIDP’s main areas of work, which will continue to be carried forward under the ‘Development Planning, Aid Coordination and Management Pillar’ is to build the capacities of the Somali Government(s) to effectively coordinate and manage external aid through Ministries of Planning. One the main parts of this work is the procurement and operationalisation of a Development Assistance Database.

On September 6th, the Transitional Federal Institutions and other regional entities (Puntland, Galmadug and Ahlu Sunna Wal Jama’a) signed a roadmap constituting of key tasks which need to be delivered to end the transition in Somalia. Under the good governance tasks, there is a benchmark to ‘Enhance mechanisms for greater coordination and information sharing between Somali and international development and humanitarian partners.’ The Development Assistance Database will be the main mechanism through which information will be shared and coordination is enhanced.

UNDP Somalia is recruiting a Senior International Consultant to oversee activities related to the Development Assistance Database. As part of efforts to deliver the roadmap, he or she will be expected to introduce the Development Assistance Database into the Transitional Federal Government – Ministry of Planning and train staff on how to use. The Senior Consultant on Development Assistance Database (DAD) will also continue to support and train the Puntland and Somaliland Authorities to improve their operation and administration of DAD. The consultant will also be expected to contribute to the SIDP redesign process and ensuring that the new pillar on Development Planning, Aid Coordination and Management reflects and operationalises the interconnectivity of work on DAD, national planning processes, donor coordination and aid effectiveness in order to ensure that aid is more predictable, harmonized and aligned with national priorities.

Scope of work

The consultant will report to the SIDP project manager and will work in close collaboration with the Transitional Federal Government ( Ministry of Planning and Humanitarian Liaison Office in the Office of the Prime Minister), the Ministries of Planning of Puntland and Somaliland, the UN Resident Coordinators office and the Somali Donor Group.

The activities and expected results of the Consultant will include, but will not be limited to:

Fast- tracking the implementation and roll out of the Development Assistance Database together with the Ministry of Planning and International Cooperation in Mogadishu and in collaboration with the Office of the Prime Minister- Humanitarian Liaison Office. This will include:

•Assisting in the installment of the DAD in the Ministry of Planning and International Cooperation; •Training staff in the Ministry of Planning and International Cooperation on the use of DAD including data entry, update and validation processes; •Training staff in the Ministry of Planning and International Cooperation on DAD analytical reporting.

Work towards better institutionalization of DAD within the Governments of Somaliland and Puntland by: •Developing timelines for complete transfer of ownership of DAD to the Somaliland and Puntland Authorities; •Training staff to improve completeness and accuracy of data recorded in DAD; •Training staff to analyze aid flows and aid effectiveness; •Mapping out a process to implement DAD in the Somali language

Work towards better institutionalization of DAD use within the International Aid Community.: •Together with the UN Resident Coordinator’s Office and the Somali Donor Group ensure that 80% of aid is recorded in DAD Somalia; •Provide trainings to the Resident Coordinator’s Office and members of the Somali Donor Group on usage of DAD as required.

Contribute to the SIDP redesign process through the Development Planning, Aid Coordination and Management pillar by: •Mapping out the workplan for activities related to the Development Assistance Database between 2011 and 2015; •Providing technical advice on synergies and complementarities between DAD activities and other activities under the planning, aid coordination and management pillar; •Writing background papers, concept notes and input into project logframes and governance pro-doc as necessary.

Final product/deliverable

The schedule of the deliverables: 1st month - Agreement between the Transitional Federal Government- Ministry of Planning and International Cooperation, Office of the Prime Minister (Humanitarian Liaison Office), UNDP, UN Resident Coordinator’s Office on how to deliver the roadmap benchmark on aid coordination and workplan on how to operationalise the Development Assistance Database in Mogadishu. 2nd month – Establishment of DAD in Ministry of Planning and International Cooperation in Mogadishu and provision of on-the-job trainings on DAD use and analytical reporting. Written inputs into SIDP redesign process for the development planning, aid coordination and management pillar. 3rd Timelines, workplan and agreement on transfer of DAD for Somaliland and Puntland. 4th- Operationalisation of workplans for DAD operationalisation in Somalia as per agreed timelines. 5th month - Operationalisation of workplans for DAD operationalisation in Somalia as per agreed timelines. 6th month - Operationalisation of workplans for DAD operationalisation in Somalia as per agreed timelines.

Monitoring and Progress controls

•Monitoring will be carried out by the UNDP SIDP project manager •Monthly reporting by the Consultant indicating progress on project as per the TOR’s•
Review/approval time Approval and payments will be made within 14 days of the successful completion of agreed milestones Qualifications

•Education: Advanced university degree in Economics, Public Administration, Development Studies, Information Management, Business Administration, Political Science or other relevant fields. •Experience: Minimum 10 years of (a) working with Development Assistance Databases and (b) working on aid flows and donor coordination preferably within a national administration. •Proven training and coaching skills; •Excellent written and oral communication, organizational and analytical skills; •Good knowledge of the political and institutional context of Somalia is desirable •Advanced computer skills in common office programs (Word, Excel, Power-Point, etc) and web-based database applications.

Other information The consultant will be located in Nairobi. Security conditions permitting, he or she will be initially required to spend at least two weeks a month in Mogadishu with travel to other parts of Somalia, (Somaliland and Puntland). There is a possibility of relocation to Somalia when security situation permits.

All travel related and DSA costs will be borne by UNDP Somalia country office and arranged under the UNDP standard procedures

VIII. Submission of application Interested and qualified candidates are requested to submit electronic application by visiting http://jobs.undp.org/. The closing date for receipt of applications is 23rd September 2011

Applicants are required to fill and sign a P11 Form and submit it together with Curriculum Vitae on the online application.

The P11 Form can be obtained from the link below: http://sas.undp.org/Documents/P11_Personal_history_form.doc

Women & Somali Nationals are strongly encouraged to apply

UNDP will only be able to respond to those applications in which there is further interest.

This vacancy announcement is also available on the Relief Web site (http://www.reliefweb.int/)

View the original article here

The United States Agency for International Development (USAID) seeks to hire an Acquisition & Assistance Specialist in the Regional Acquisition & Assistance Office (RAAO), USAID/East Africa.

The position is open to qualified Kenyan citizens and located in Nairobi.

Basic Function of the Position:

The incumbent is a professional Acquisition & Assistance Specialist and has responsibility for managing the procurement portfolio of a large program of the East Africa region.

As the principal assistant to a lead contracting officer with responsibility for the entire EA region programs, the incumbent will be required to perform independently in a program requiring complicated and sensitive contracting operations.

In this portfolio, the acquisition and assistance processes involve complex, multi-million dollar contracts, grants and cooperative agreements.

The Regional A&A Specialist plays a key role in negotiating, administering, and modifying various types of contracts for the acquisition of services, equipment, supplies, materials, and other needs for projects having a strong contracting orientation.

Required Qualifications:

Any application that does not meet the minimum requirements stated below will not be evaluated.

Only short listed applicants will be contacted.

If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

Note: The three evaluation factors, i.e., prior work experience, knowledge, and skills and abilities are of approximately equal weight relative to each other.

Education: A master’s degree in business administration, political science, international relations, procurement, supply chain management, social science, or a related field, is required. Specialized training in USG acquisition is desirable, but can occur after employment.

Prior Work Experience: Minimum 6 years of progressively responsible, professional experience is required, at least 2, preferably 3, years of which must be in procurement in a professional capacity with USG or related/similar organization.

In addition, at least 1, preferably 2, years of management experience is required, involving such tasks as setting long-term objectives, developing related long-term work plans, budgets, etc.

Knowledge: Knowledge of Federal and Agency procurement regulations and procedures and highly specialized knowledge of:

(i) analyzing and organizing large amounts of detailed information, such as cost factors and contract types, as relates to requirements;

(ii) ability to deal effectively with intermediate to high level representatives of U.S., interregional, international and local business and industry, client missions, and the host government;

(iii) results-based assistance instruments (grants and cooperative agreements). Knowledge of market conditions, the political context and social conditions impacting USG procurement actions. Knowledge of the organization’s interested in, and capable of, performing USG contracts, grants, cooperative agreements, etc. Knowledge of the concerns from public voluntary organizations (PVOs), non-governmental organizations (NGOs), 8(a) firms, small businesses, and large businesses; and

(iv) a highly specialized knowledge in all phases of the procurement processes leading to award, particularly soliciting, reviewing of applications or proposals and contract award and administration procedures, providing technical advice in complex contractual arrangements to USAID client missions and host country officials; knowledge of program, project, or other commodity requirements. Knowledge of local market conditions and costs. Knowledge of U.S. Federal and Agency acquisitions a plus. Ability to work independently.

Skills and Abilities: Excellent negotiation skills to negotiate multi-year, multi-million dollar contracts and other instruments. Excellent analytical skills and sound judgment to select appropriate acquisition or assistance instrument types, to evaluate bids or offers and determine the responsibility of contractors on the basis of competition, historical costs, reports and to conduct cost and price analysis.

Excellent writing and interpersonal skills.

For a complete position description visit http://kenya.usaid.gov/employment-opportunities.

Those fulfilling the requirements of the position should submit their application, together with a detailed CV and all relevant attachments to the following address:

Human Resources Office,
USAID/Kenya, P.O. Box 629,
Village Market 00621,
Nairobi, Kenya

Re: Acquisition & Assistance Specialist

Application must be in the USAID office by August 16, 2011.

The United States Agency for International Development (USAID) seeks to hire Senior Acquisition & Assistance Specialist (FSN 12) in the Regional Acquisition & Assistance Office (RAAO), USAID/East Africa.

The position is open to qualified Kenyan citizens and located in Nairobi.

Basic Function of the Position:

The incumbent is a professional Acquisition & Assistance Specialist and has responsibility for managing the procurement portfolio of a large program of the East Africa region.

As the principal assistant to a lead contracting officer with responsibility for the entire EA region programs, the incumbent will be required to perform independently in a program requiring complicated and sensitive contracting operations.

The Regional Senior A&A Specialist plays a key role in negotiating, administering, and modifying various types of contracts for the acquisition of services, equipment, supplies, materials, and other needs for projects having a strong contracting orientation.

Required Qualifications:

Any application that does not meet the minimum requirements stated below will not be evaluated.

Only short listed applicants will be contacted.

If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

Note: The three evaluation factors, i.e., prior work experience, knowledge, and skills and abilities are of approximately equal weight relative to each other.

Education: A master’s degree in business administration, political science, international relations, procurement, supply chain management, social science, or a related field, is required. Specialized training in USG acquisition is desirable, but can occur after employment.

Prior Work Experience:

A minimum of eight (8) years of progressively responsible experience in the field of procurement/ acquisition and assistance and management is required.
At least five (5) years prior experience with a U.S. government Agency and/or other international organization(s) is preferred.Prior experience and knowledge of U.S. Government contracting regulations and procedures is desirable.
Must possess advanced knowledge of the full range of the acquisition and assistance instruments.
Advanced practical and theoretical understanding of procurement and fundamentals of contract law is required.
Good knowledge of international as well as local business practices and market pricing is also required.
Advanced research skills are required to respond to Mission and partner inquires and keep abreast of USAID and USG procurement regulations.
Ability to understand and stay current on the policy and political environment that impacts the Mission’s programs, especially the sensitive programs in Somalia, DRC, Kenya and DRCAbility to apply USAID and USG procurement regulations to the overseas environment and to activities that weren’t necessary considered in drafting the regulations, ability to adopt USAID/Washington initiatives to the Mission and explain them to client missions such as the Procurement Reform initiative.Excellent negotiation skills to negotiate multi-year, multi-million dollar contracts and other instruments.
Excellent writing and interpersonal skills.
Successful applicant must possess the appropriate skills to participate in USAID’s FSN pilot warrant program.For a complete position description visit http://kenya.usaid.gov/employment-opportunities.

Those fulfilling the requirements of the position should submit their application, together with a detailed CV and all relevant attachments to the following address:

Human Resources Office,
USAID/Kenya,
P.O. Box 629, Village Market 00621,
Nairobi, Kenya

Re: Acquisition & Assistance Specialist

Application must be in the USAID office by August 12th, 2011.

Visit www.kenyan-jobs.com for many more jobs in Kenya

Position:Programme Assistance Consultant
Project:Regional Programme for Eastern Africa
Duty Station:UNODC Regional Office for Eastern Africa (ROEA), Nairobi-Kenya
Starting:November 2010
Post Level:SSA
Duration:8 weeks

Background:
One of the strategic intervention areas of UNODC in Eastern Africa is to contribute to the building of
sustainable structures to strengthen justice and the rule of law for all citizens in the region. As part of
this commitment, in 2009 and after extensive regional consultations with the ministerial
representatives of twelve countries within the region, the UNODC launched a Regional Programme on
Promoting the Rule of Law and Human Security in Eastern Africa (2009-2012).

The purpose of the Regional Programme is to support the efforts of the member states in the East African region to respond to evolving security threats and promote the rule of law, justice and human security. This
programme also sets out the strategies, objectives and expected outputs to be followed and achieved
by the UNODC in implementing the programme. The programme consist of three sub-programmes,
I: “Countering Illicit Trafficking, Organized Crime and Terrorism”, II “Fighting corruption and
promoting justice and integrity”, and III “health and human development”. Each sub-programme is
developed by a Programme Coordinator in close cooperation with experts for specific areas. The
Programme Assistant will contribute to the implementation of sub-programmes I and II.

Duties and Responsibilities:
Under the overall supervision of the UNODC Representative, the direct supervision of the Programme
Coordinators and in close cooperation with short-term experts at UNODC ROEA, the duties and
responsibilities of the Programme Assistant will be as follows:
Assist in preparation of work plans, progress reports, background documents, field reports;
Assist in monitoring programme expenditure and preparation of budget revisions;
Assist in tracking, monitoring and evaluation of programme status and related documentation;
Provide accounting and administrative support in full compliance of financial processes and
financial records with UN/UNDP rules, regulations, policies and strategies;
Undertake the correct organization of contracting and procurements processes including the
preparation of requests for quotations, invitation to bid, or requests for proposals, as well as receipt
of quotations, bids or proposals, their preliminary evaluation;
Carry out the correct preparation of payments, including compilation of supporting documentation
and data, set up of related forms in UNODC financial management ledger (FOML), preparation of
purchase orders, obligations, travel authorizations, etc.
Maintain a proper filing system for finance records and documents and other programme files;
Maintain a registry of programme-related correspondence and progress, technical reports;
Prepare and disseminate formal correspondence and programme documentation;
Assist staff and expert missions through the development of mission agendas and appointments, the
preparation of briefing packages and the arrangement of meetings;
Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas, and
other documents for UNODC missions and participants in conferences/events/training seminars;
Provide organizational, logistic and administrative support to conferences, workshops, retreats;
Perform other duties as assigned by the Programme Coordinators or the UNODC Representative.

Corporate Competencies:
Demonstrates commitment to UNODC’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies
Knowledge Management and Learning
Shares knowledge and experience
Encourages office staff to share knowledge
Actively works towards continuing personal learning and development in one or more Practice
Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of specialized activities related to financial resources management,
including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making
transactions, reporting.
Sound knowledge of financial rules and regulations, accounting
Strong IT skills
Leadership and Self-Management
Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Remains calm and in control also when working under pressure
Demonstrates openness to change
Responds positively to feedback and differing points of view

Education/Experience:
Secondary Education, preferably with specialized certification in accounting and finance or
administration. University Degree in Business, Public Administration or related discipline is an asset.
3 to 5 years of relevant experience in administration, finance or programme support service at the
national or international level. Advanced knowledge and experience in the usage of computers and
MS office software packages (Word, Excel, Power Point, etc). Experience in project administration
and organization of events is essential. Ability to handle matters and information confidentially is
required.
Familiarity with UNDP/UN management/ financial procedures highly desirable.

Submission of applications
Interested candidates should email a one-page cover letter explaining their interest and suitability for
this assignment as well as an updated CV to UNDP Kenya Country Office through the following email
addresses: consultants.ken@undp.org

The emails should be sent on or before 27 th October 2010. Only short-listed candidates whose applications respond to the above criteria will be contacted for further instructions

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