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Job Description
Vacancy: Information Management Assistant
Company: The Tax Justice Network – Africa (TJN-A)
Location: Nairobi
Job Category: IT & Telecoms
Work Type: Full Time
Description: Making weekly data backups, creating and maintaining an institutional database.
About Us: The Tax Justice Network – Africa (TJN-A) is a Pan African initiative and member of the Global Alliance for Tax Justice.
TJN-A was established in 2007 at the World Social Forum in Nairobi and aims to promote socially just, democratic and progressive taxation systems in Africa.
It advocates for pro-poor taxation systems and the strengthening of tax regimes to promote domestic resource mobilization.
TJN-A aims to challenge harmful tax policies and practices that favour the wealthy and those that aggravate and perpetuate inequality.
One of the main purposes of the initiative is to mainstream tax justice in the economic policy and development discourse in Africa.
TJN-A provides a platform dedicated to enabling African researchers, campaigners and policy makers to cooperate in the struggle against illicit capital flight, tax evasion, tax competition and other harmful trends in tax policy and practice.
To further enhance its efficiency and effectiveness, TJN-A is seeking to engage the services of an Information Management Assistant to provide support services for its operations.
The role provides tremendous opportunities for growth and a fantastic working environment.
Duties and Responsibilities:
1. Management of databases at the Secretariat (20%)
Making weekly data backups, creating and maintaining an institutional database
2. Management of Information at the secretariat (40%)
Comprehensively operationalize the IMS system
Update the system and generate outputs from the IT as and when it is needed systematically enter ready coded files and list serves into the MIS
Support higher level library and information management functions including but not limited to processing of incoming and outgoing records and correspondences, management of records and library databases and systems.
Ensure smooth running of the IMS Induct the rest of the staff and mainstream the use of the system in their daily routine
Monitor to ensure proper usage and smooth running of all information systems at the Secretariat
3. Management of available publications both online and offline (20%)
Spearhead the sorting process of physical publications before entry into SQLITE
Manage TJN-A’ library for access to all staff and authorized visitors and attend to user (Internal/external) requests for reading, reference and research materials.
Manages online and offline library
Cataloguing and correct filing of all new publications acquired
Ensure that library materials are kept in good condition, custody and are accessible for
Guide and train Staff/Authorized visitors on library related systems and procedures to enable access to available reading materials
Advice Management and Staff on library related matters and needs.
Initiate the development of modern information and research services and promote the utilization of the Library.
Classify, index and store all library materials following appropriate procedures.
4. Management of publications and materials ready for dissemination (10%)
Prepare publications for dissemination at campaigns and different events hosted by TJN-A (or where TJN-A is participating)
Monitor and periodically evaluate the utilization of the library and generate reports as planned.
Request for printing of relevant publications when copes are running out
5. Administration (10%)
Prepare the information management budget.
Lead on the procurements of information management materials/services
Prepare the annual information management plans
Liaise with the supervisor on when and how to source internship services
Key Qualifications and Competencies
The Information Management Assistant should have a Degree in Library and Information Science (BLIS), Computer Science or Business Computing.
A relevant Post Graduate qualification in records or information management or relevant professional IT qualification will be an added advantage.
The applicant must have a minimum of 2 years relevant working experience in records and information management services.
Experience in Library Management, ICT Skills, Data Management Skills, Communication Skills, Analytical skills, and Interpersonal Skills is highly desired.
Ability to work in a multicultural environment, a, self-starter, and able to work under pressure English is a must and French desirable.
How to Apply
Please submit your motivational letter and up- to -date CV to recruit@taxjusticeafrica.net
Closing Date: 7th August 2015
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